rse/procedures/finance-practicalities: various updates

Author: rkdarst

rse/procedures/finance-practicalities.rst

@@ -22,29 +22,37 @@ tell you the relevant salary):
     Engineers for a short amount of time for a project.  You can read
     more here:
 
-    * https://scicomp.aalto.fi/rse/
     * https://scicomp.aalto.fi/rse/procedures/finance-practicalities/#instructions-for-department-controller
+    * https://scicomp.aalto.fi/rse/
 
 If the answer is positive and you want to start the process, reply and
 include Richard Darst, the Research Software Engineer, and the RSE
 controller that we indicate:
 
     The person is [USERNAME/EMAIL].  They can be added to Halli and
     they will directly allocate their salary to this project based on
-    time worked, or costs can be paid by internal charging - please
-    let us know.  Please also let us know any requirements (maximum
+    time worked.  Please also let us know any requirements (maximum
     amount of time, valid months, etc.)  Richard Darst (cc:ed) can
     answer any more questions about this.
 
+    (Costs can also be paid by internal charging, if that is easier.)
+
 Checklist:
 
 * Project discussed with researcher (and research software engineer,
   if relevant)
+* Decide how time will be spent
+
+  * Bill time to the Halli project whenever needed (flexible, but
+    total cost is unknown and specific time isn't reserved in advance)
+  * Schedule xx% time for a certain time period (fixed cost, but it
+    may not match up with the pace of your project)
+
 * Initial request sent to your controller to confirm funds are
   available
-* Request for getting started sent to your controller, RSE controller,
-  and...
-* Details relayed back to research software engineer
+* Request for setup sent to your controller, RSE controller, RSE lead
+  (Richard Darst).
+* Details relayed back to RSE lead / research software engineer.
 
 
 
@@ -63,8 +71,8 @@ some inspiration:
     to hire their services for a short period?
 
     With a little bit of funding, we can make our work much better and
-    faster, and I [won't have to worry about [topic] / will learn
-    about [topic] much faster].
+    faster, and {we will accomplish [goals] / I [won't have to worry
+    about [topic] / will learn about [topic] much faster]}.
 
     You can read more about the service here:
     https://scicomp.aalto.fi/rse/
@@ -80,31 +88,32 @@ Instructions for department controller
 --------------------------------------
 
 Our Research Software Engineer (RSE) will work on a project for the PI
-according to the PI's requests and be paid by their project.  The RSE
-will track the time they spend and record the actual time
-used for the project in Halli, or salaries can be handled by internal
-charging.
+according to the PI's requests and be paid by their project.  Usually,
+the RSE will track the time they spend and record the actual time used
+for the project in Halli. If it's easier for you, salaries can be
+handled by internal charging.  Our team's controllers are in
+SCI-Common.
 
 Checklist:
 
 * Name staff (RSE) and duration of funding received.
 * Confirm funding conditions.
 * If using Halli:
 
-  * RSE added to Halli by department controller (add permission for
-    staff to record hours to the correct project).
+  * RSE added to the correct Halli projects by department controller
+    (add permission for staff to record hours to the project).
   * Project number and any additional constraints (maximum hours,
     funding deadline, etc.) sent to the RSE, RSE lead (Richard Darst),
     and PI.
 
 * If using internal charging:
 
   * Arranged between department controller and RSE controller (SCI)
-  * We'll track all our time internally.
+  * We'll track our time internally.
 
 * If an EU project or any special constraints on how we keep our
-  records, let us know.  EU projects use Halli and are described on
-  the :ref:`project administration page, heading "special projects"
-  <rse-project-admin-types-of-projects>`.
+  records, let us know.  EU projects use Halli strictly, as
+  described on the :ref:`project administration page, heading "special
+  projects" <rse-project-admin-types-of-projects>`.
 
 * Tell us how to update this page to be more useful to others.