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docs/policies/expense_policy.md

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@@ -64,15 +64,15 @@ In general, the foundation will reimburse reasonable choices of publicly availab
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- Use the most cost-effective and direct route.
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5.1.2 Ground Transportation
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5.1.2 Ground Transportation
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- Public transport, ride-shares, or taxis. To the extent a receipt is not available for public transportation, these expenses should be documented by screenshots or affidavits.
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- Personal car use (see 5.1.3 below for details).
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- Rental cars when more economical than other transport modes. Actual costs must be claimed and not mileage.
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5.1.3 Personal Vehicle Use
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5.1.3 Personal Vehicle Use
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- If traveling to a conference or event using a personal car, mileage will be reimbursed at the current IRS mileage rate (or equivalent local government rate for international travelers).
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- Routine maintenance, insurance premiums, or traffic/parking violations.
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5.1.4 Travel by any other method
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5.1.4 Travel by any other method
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Generally, the foundation prefers the most cost-effective and reasonable method of travel. Any non-commercial airline, driving, or train travel is discouraged. However, if alternate transportation is chosen, we will reimburse up to the cost of a commercial flight booked at a reasonable time before the event.
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