Add the photo release form to the repo/wiki

[k4y3ff]

I'd like to propose we add the photo release form to the organizing repo/wiki.

At other tech events, I have seen organizers and/or volunteers take photos of women, then post them to Twitter, Facebook, or the official event website--all without prior consent. I have then heard from the women in those photographs, who often feel deeply uncomfortable but do not want to seem ungrateful, especially if the events were free and/or helpful. So, rather than confront the organizers, these women will simply avoid recommending the events to other people, as well as avoid attending all events run by the same staff.

So, I think it's super-important that we make the photo release form available somewhere in this repo. Even if that isn't possible for legal reasons (or something), the photo release form should still be mentioned throughout the wiki, especially in the list of Installfest tasks for organizers. The photo release form should be presented to all ClojureBridge attendees as soon as they sign in at the installfest, and if photos will be taken of volunteers, the photo release form should be presented to all ClojureBridge volunteers at both the T.A. training and installfest.

Similarly, I think it's super-important that, at future T.A. trainings, volunteers be directed not to take photos of the event unless they know who, exactly, has opted into having their photos taken--because it's important to recognize that attendees do not "opt out" of having their photos taken; they opt in.

And, finally, I think that the photo release form should add options for which parts of the event attendees would feel comfortable being photographed at. If I were a public schoolteacher, for example, I would probably feel comfortable being photographed at the installfest and workshop, but may not feel comfortable being photographed at the bar afterwards.

[bridgethillyer]

Sounds good to me.

[seancorfield]

It's available on this page https://github.com/ClojureBridge/organizing/wiki/Templates-and-Materials as a link to a Google Doc. We probably ought to create a PDF tho' for ease of printing?

[bridgethillyer]

Posted something to the workshops list to start a discussion there.

https://groups.google.com/d/msg/clojurebridge-workshops/DUyGYiApPzc/QUr881vvQsIJ

[k4y3ff]

Possibly? The media release might be more helpful as a Google Doc, even though it's read-only, because you can download Google Docs in multiple formats.

I still think we should put links to it in more relevant places than just that page, though, especially given that it's called a "media release." Aside from being hard to find via the browsing through the wiki, search engines don't pick it up very well since the words "photo," "photograph," "picture," etc. are not associated with it on this site. It might be better to switch the name to "Photo/Media Release," or include a description beneath the link specifying that the media release does, in fact, refer to photos taken at ClojureBridge events.

Also, thanks, Bridget!

[seancorfield]

The wiki isn't easy to find for organizers anyway right now (based on past experience) so we definitely need a way to surface that page more visibility so folks can find it. So, yes, I agree, and I think it's a bigger problem than just the media release form.

[jvns]

Here's what we did at !!Con:

[jvns]

In practice most people wore green nametags, and some significant fraction wore yellow and red (enough that it didn't feel weird or like anyone was being singled out).

This also has the excellent property that if you accidentally take a picture of someone with a red / yellow nametag without asking, then you can possibly notice just by looking at the picture.