Skip to content

Commit dddda40

Browse files
jeremymanningclaude
andcommitted
Add WiFi/printer instructions, international student info, and offboarding procedure
Addresses issues #61, #94, and #106: - Add "Connecting to WiFi and printers" section with eduroam setup, GreenPrint info, and Moore Hall printer location (#61) - Add "International student considerations" section covering visa requirements, workarounds (course credit, grants), and OVIS guidance (#106) - Add "Leaving the lab" section with comprehensive 16-item offboarding checklist for departing lab members (#94) All external links verified working. PDF compiles without errors. 🤖 Generated with [Claude Code](https://claude.com/claude-code) Co-Authored-By: Claude <[email protected]>
1 parent b46920f commit dddda40

File tree

2 files changed

+120
-0
lines changed

2 files changed

+120
-0
lines changed

lab_manual.pdf

5.93 KB
Binary file not shown.

lab_manual.tex

Lines changed: 120 additions & 0 deletions
Original file line numberDiff line numberDiff line change
@@ -931,6 +931,78 @@ \subsection{Authorship guidelines}
931931
If you are the last one in the lab for the day, please be sure to lock
932932
the door when you leave.
933933

934+
\newthought{Connecting to WiFi and printers}
935+
936+
\noindent \textbf{WiFi:} We recommend using
937+
\href{https://wifi.dartmouth.edu}{eduroam} as your primary wireless
938+
network. Eduroam is encrypted and works at other participating
939+
institutions worldwide. You can find setup instructions at
940+
\href{https://wifi.dartmouth.edu}{wifi.dartmouth.edu}. Note that
941+
eduroam is required for accessing printing services and file servers.
942+
Dartmouth Public is available as an unencrypted fallback option, but
943+
should only be used by guests.
944+
945+
\noindent \textbf{Printers:} Dartmouth uses the GreenPrint system for
946+
printing. You can use Web Print at
947+
\href{https://greenprint.dartmouth.edu}{greenprint.dartmouth.edu} to
948+
print from any public computer. For detailed printer setup
949+
instructions, see
950+
\href{https://www.library.dartmouth.edu/research-create/print}{the
951+
library's printing guide}. The nearest printer to our lab is
952+
located in Moore Hall, in the tunnel outside Filene Auditorium (offers
953+
black-and-white printing, both single and double-sided). For a
954+
complete list of printer locations across campus, visit
955+
\href{https://services.dartmouth.edu/TDClient/1806/Portal/KB/ArticleDet?ID=64758}{Dartmouth's
956+
printer location guide}. For poster printing, see the Poster
957+
printing section elsewhere in this manual.
958+
959+
\newthought{International student considerations}
960+
961+
\noindent Visa requirements vary widely depending on your country of origin,
962+
visa category, and other factors. These requirements also change
963+
frequently, so it is important to stay informed about the latest policies
964+
and how they may affect your work in the lab. Some areas that may be
965+
affected include:
966+
967+
\begin{itemize}
968+
\item \textbf{Ability to volunteer:} Some visa categories prohibit unpaid
969+
work, which may affect your ability to volunteer in the lab.
970+
\item \textbf{In-person vs.\ remote work requirements:} Some visas may
971+
require you to be physically present at \ourschool, while others may
972+
allow remote work.
973+
\item \textbf{Payment or course credit eligibility:} Your visa category may
974+
affect whether you can receive payment for your work or whether you need
975+
to receive course credit instead.
976+
\item \textbf{Eligibility for certain funded projects:} Some projects (e.g.,
977+
those funded by the Department of Defense) may require US citizenship or
978+
security clearance, which may limit your ability to work on those
979+
projects.
980+
\end{itemize}
981+
982+
\noindent Some workarounds that have been successful for international
983+
students in the past include:
984+
985+
\begin{itemize}
986+
\item \textbf{Course credit:} Enrolling in independent studies or thesis
987+
projects to receive course credit for your work in the lab.
988+
\item \textbf{Grants:} Applying for leave-term or on-term grants through
989+
\href{https://students.dartmouth.edu/ugar/}{UGAR} (Undergraduate Advising
990+
and Research) or the
991+
\href{https://neukom.dartmouth.edu/}{Neukom Institute}.
992+
\end{itemize}
993+
994+
\noindent If you are a visiting scholar, please consult with
995+
\href{https://ovis-intl.dartmouth.edu/}{OVIS} (Office of Visa and
996+
Immigration Services) about your specific situation and how it may affect
997+
your work in the lab.
998+
999+
\noindent We strongly recommend that all international students consult with
1000+
\href{https://ovis-intl.dartmouth.edu/}{OVIS} before joining the lab to
1001+
understand any potential restrictions or requirements that may apply to
1002+
your situation. This is especially important for first-year international
1003+
students, who may have fewer options if they cannot sign up for independent
1004+
studies.
1005+
9341006
\newthought{Starting a new project}
9351007

9361008
\noindent
@@ -992,6 +1064,54 @@ \subsection{Authorship guidelines}
9921064
you should coordinate this with \director~and your team members.
9931065

9941066

1067+
\newthought{Leaving the lab}
1068+
\label{sec: offboarding}
1069+
1070+
\noindent When you are ready to leave the lab, please work through the following offboarding checklist to ensure a smooth transition:
1071+
1072+
\begin{enumerate}
1073+
\item Notify \director~of your end date as early as possible.
1074+
1075+
\item Ensure all code and data are properly documented and stored on GitHub.
1076+
1077+
\item Back up and document all collected data:
1078+
\begin{itemize}
1079+
\item Use GitHub if data is under 1 GB total and under 100 MB per file.
1080+
\item Use Discovery for larger files.
1081+
\end{itemize}
1082+
1083+
\item Write a brief summary of work done for project continuity and future letters of recommendation:
1084+
\begin{itemize}
1085+
\item Include GitHub links and file paths to your work.
1086+
\item Include your contact information for future questions.
1087+
\end{itemize}
1088+
1089+
\item \textit{Optional:} Share any feedback, comments, questions, concerns, or reflections about your time in the lab.
1090+
1091+
\item \textit{Optional:} Note any ideas about the future of your project(s), outstanding papers, or current status of ongoing work.
1092+
1093+
\item Return all lab equipment and coordinate with \director~to log the returns.
1094+
1095+
\item If any equipment was damaged during your time in the lab, notify \director.
1096+
1097+
\item Return any remaining petty cash and sign the close account form.
1098+
1099+
\item Set to inactive any SONA experiments that no one else will continue.
1100+
1101+
\item Coordinate with \director~to be removed from relevant IRB protocols.
1102+
1103+
\item Coordinate with \director~to be added to the lab ``alum'' Slack channel.
1104+
1105+
\item Update the lab manual with your end date by moving your name to the alumni section.
1106+
1107+
\item Clean up your workspace, including shared areas you may have used.
1108+
1109+
\item Return all keys to appropriate offices or personnel.
1110+
1111+
\item \textbf{Keep in touch!} We value our relationships with lab alumni and would love to hear about your future endeavors.
1112+
\end{enumerate}
1113+
1114+
9951115
\newthought{Scheduling}
9961116
\label{sec: scheduling}
9971117

0 commit comments

Comments
 (0)