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Update guides.md
Changes after 2/11 documentation meeting.
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user-guide/curating/guides.md

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@@ -576,41 +576,41 @@ Finally, click **Request DOI & Publish** and agree to the agreement to publish y
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## Versioning
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After publishing, you can publish new versions of datasets if you wish to update the files/data. A version number will be appended to the end of the citation.
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After publishing, you can publish new versions of datasets (Datasets contain a DOI, such as an Experiment, Simulation, or Mission) if you wish to update the files/data. A version number will be appended to the end of the citation, but the DOI will not change.
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**Note:** If you only need to update metadata, you can amend the metadata without creating a new version. Simply change the metadata in the curation directory, then select **Amend** after selecting **Prepare to Publish / Version / Amend** (See step 2).
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If you only need to update metadata, you can amend without creating a new version. Simply change the metadata in the **Curation Directory**, then select **Amend** after selecting **Prepare to Publish / Version / Amend** (See step 2).
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### 1. Make Changes in Curation Directory
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![](./imgs/guide-versioning-1a.png)
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Remove files from a dataset (Experiment, Simulation, Mission, or anything with a DOI) in the **Curation Directory** by removing their relationship to the dataset or the category/collection within the dataset.
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Remove files from a dataset in the **Curation Directory** by removing their relationship to the dataset or the category/collection within the dataset.
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![](./imgs/guide-versioning-1b.png)
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Add new files by assigning them to a dataset or a category/collection within a dataset.
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Add new files by assigning them to a dataset or a category/collection within the dataset.
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For **Project Type Other**, new files do not need to be assigned to a specific dataset because entire project is one dataset. Make sure the new files are in the **Curation Directory** so they can be selected for the new version in step 2.
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For **Project Type Other**, new files do not need to be assigned to a specific dataset because one DOI encompasses the entire project. Make sure the new files are in the **Curation Directory** so they can be selected for the new version in step 2.
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### 2. Prepare to Version
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![](./imgs/guide-versioning-2a.png)
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Select **Prepare to Publish / Amend / Version** in the **Publication Preview** and you will be given the choice to publish new datasets to your project, amend metadata, or version existing published datasets. Select **Version** to continue.
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**Note:** If you only need to update metadata, select **Amend**.
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If you only need to update metadata, select **Amend**.
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![](./imgs/guide-versioning-2b.png)
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Select each published dataset that has been updated and continue. You can version multiple datasets at once. Datasets that have not been published for the first time cannot be selected.
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Select each published dataset that has been updated and continue.
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For **Project Type Other**, select each file to be included in the new version.
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### 3. Explain Changes & Publish
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![](./imgs/guide-versioning-3a.png)
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You will be asked to explain the changes made to this new version. This will help someone viewing your data to understand its history, so be thorough in your explanation.
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You will be asked to explain the changes made to this new version. This will be displayed to those viewing your publication, so be detailed and formal in your explanation.
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![](./imgs/guide-versioning-3b.png)
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