Add email template

gfrn · gfrn · commit 2e431b2e8535 · 2025-09-04T16:37:17.000+01:00
diff --git a/src/scaup/models/alerts.py b/src/scaup/models/alerts.py
@@ -1,5 +1,7 @@
 # ruff: noqa: E501
 
+from string import Template
+
 EMAIL_HEADER = """
 <html>
 <body>
@@ -13,3 +15,18 @@
 EMAIL_FOOTER = """
     <p style="border-top: 1px solid #001d55; background-color: #1040A1; padding: 10px; color: white;">© 2025, Diamond Light Source</p></div>
 """
+
+ALERT_BODY = Template("""
+<p>Dear $local_contact,</p>
+
+<p>The user(s) have submitted important information regarding the grids and pre-session data collection parameters for session $proposal-$session in SCAUP.</p>
+
+<p>To view this information, please <a href="$frontend_url/proposals/$proposal/session/$session">go to the Session Samples Dashboard page for the session</a>, select a shipment, and select “Print contents as table” under the Actions section</p>
+
+<p>Before starting an EPU session, please ensure that grids are added to the Cassette positions in the Sample Collection Summary page. This step allows results from the auto-processing pipeline in PATo to be correctly linked to sample conditions in SCAUP.</p>
+
+<p>Note: If you are not the designated Local Contact for this session, kindly forward this email to the appropriate person.</p>
+
+<p>Many thanks,</p>
+<p>SCAUP team</p>
+""")
diff --git a/src/scaup/utils/alerts.py b/src/scaup/utils/alerts.py
@@ -16,6 +16,7 @@
 
 from ..assets.paths import COMPANY_LOGO_LIGHT
 from ..models.alerts import (
+    ALERT_BODY,
     EMAIL_FOOTER,
     EMAIL_HEADER,
 )
@@ -119,13 +120,18 @@ def alert_session_lcs():
         )
 
     for session in upcoming_sessions:
-        msg = create_email(
-            "This is a placeholder email body",
-            f"Session {session.reference} starting in 24 hours",
-        )
-
         for local_contact in session.local_contacts:
             if local_contact in Config.alerts.local_contacts:
+                msg = create_email(
+                    ALERT_BODY.safe_substitute(
+                        local_contact=local_contact,
+                        proposal=f"{session.reference.code}{session.reference.number}",
+                        session=session.reference.visit_number,
+                        frontend_url=Config.frontend_url,
+                    ),
+                    f"Session {session.reference} - Grids and Pre-Session Data Collection Parameters in SCAUP ",
+                )
+
                 recipient = Config.alerts.local_contacts[local_contact]
                 try:
                     with SMTP(Config.alerts.smtp_server, Config.alerts.smtp_port, timeout=10) as smtp:
@@ -136,6 +142,10 @@ def alert_session_lcs():
 
                         smtp.sendmail(Config.alerts.contact_email, recipient, msg.as_string())
 
-                        app_logger.info("%s received email for session %s", recipient, session.reference)
+                        app_logger.info(
+                            "%s received email for session %s",
+                            recipient,
+                            session.reference,
+                        )
                 except Exception as e:
                     app_logger.error("Error while sending alert email to %s: %s", recipient, e)
