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**Deadline** to register and assign your passes: **undefined, 2025**
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**Deadline** to register and assign your passes: **undefined, 2025**
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## Exhibition
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We’ve compiled all exhibition-related information below.
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We provide a **lockable counter** to all exhibitors and strongly recommend storing any valuable items
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inside overnight or whenever the booth is unattended, just for peace of mind.
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We provide a **lockable counter** to all exhibitors and strongly recommend storing any valuable items
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inside overnight or whenever the booth is unattended, just for peace of mind.
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Please note that EuroPython organisers are **not** responsible for any lost or stolen items.
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The EuroPython Society will have **public liability insurance** for the event. However, we are **not responsible for any damages** caused by sponsors in the exhibit area or for any goods ordered from the booth builder.
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The EuroPython Society will have **public liability insurance** for the event. However, we are **not responsible for any damages** caused by sponsors in the exhibit area or for any goods ordered from the booth builder.
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We encourage you to arrange **separate insurance** for your property and equipment when possible.
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@@ -109,10 +109,10 @@ All **Silver sponsors and above** will be assigned a booth (unless agreed otherw
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On top of what is already included in your booth as part of the package, you can order add-ons, such as TV sets and furniture for your booth.
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-**Deadline** for booth customisation order: **8 June 2025**
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-**Deadline** for booth customisation order: **8 June 2025**
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**_A 25% surcharge applies for late orders._**
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-**How to order**: Complete the [EuroPython 2025 - Booth Order Form](https://drive.google.com/file/d/1T-EmeTtzjkJCbo0RP4iX-IGZPPhR5B6d/view)
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-**How to order**: Complete the [EuroPython 2025 - Booth Order Form](https://drive.google.com/file/d/1T-EmeTtzjkJCbo0RP4iX-IGZPPhR5B6d/view)
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and send it directly to **_Monika Páleníková at [email protected]_**.
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@@ -124,7 +124,7 @@ and send it directly to **_Monika Páleníková at [email protected]_**.
We ask that **all booths be staffed at least during the official breaks**.
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We ask that **all booths be staffed at least during the official breaks**.
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However, we strongly recommend keeping booths staffed throughout the opening hours, especially for Keystone, Diamond, and Platinum sponsors.
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@@ -208,7 +208,7 @@ Shipping to the venue is **exclusively handled by [DB Schenker](https://www.dbsc
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**📝 Shipping Resources from DB Schenker:**
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- [**Shipping Guidelines & Address (doc)**](https://docs.google.com/document/d/1vtydTQNkLDp2e4NrMg0VIhc2AYM8zMOK/view) for full delivery details and requirements
- _Please contact DB Schenker if you need further guidance._
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- [**Shipping Quotes (doc)**](https://docs.google.com/document/d/1YLOdAEh409HeGeOojxjaNDYX5vZPqZvh): _Please reach out to DB Schenker directly for pricing and conditions._
@@ -221,11 +221,11 @@ If you have any questions about shipping or customs, please contact DB Schenker
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### Leads Collection
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We do not provide a dedicated tool for lead collection, but you are welcome to
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engage with attendees and request their information with their consent.You may
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ask attendees for permission to scan the QR code on their badge. These QR codes
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contain vCard 3.0 records with their name, affiliation and emailaddresses. While
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QR code scanners are not provided, you are welcome to bring your own device or
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We do not provide a dedicated tool for lead collection, but you are welcome to
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engage with attendees and request their information with their consent.You may
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ask attendees for permission to scan the QR code on their badge. These QR codes
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contain vCard 3.0 records with their name, affiliation and emailaddresses. While
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QR code scanners are not provided, you are welcome to bring your own device or
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use an app of your choice to capture these contact details. You can also
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use the leads for prize draws, games, party invites or other attendee
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interaction ideas.
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### Talks | Tutorials/Workshops | Posters
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As part of your sponsorship package, you may be entitled to a sponsored talk, tutorial/workshop, or poster.
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As part of your sponsorship package, you may be entitled to a sponsored talk, tutorial/workshop, or poster.
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Below are the details for each:
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-**Technical Talk**: A 30-minute talk slot within the official conference schedule during the Conference Days (16-18 July, 2025).
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_Platinum, Diamond, and Keystone sponsors, or those who have purchased a sponsored talk will need to submit details to us for inclusion._
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_Platinum, Diamond, and Keystone sponsors, or those who have purchased a sponsored talk will need to submit details to us for inclusion._
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-**Tutorial/Workshop**: A 180-minute tutorial slot within the official conference schedule during the Workshop/Tutorial Days (14-15 July, 2025).
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_Keystone sponsors, or those who have purchased a sponsored tutorial will need to submit details to us for inclusion._
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-**Poster**: Posters will be displayed during the Conference Days (16-18 July, 2025), available for attendees to read at any time.
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During dedicated poster sessions, the authors will be available to discuss their work face-to-face.
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For inspiration, you can review previous years’ lineups:
-**Video ads for digital signage (Silver and above)**: No audio, up to **30 seconds** each.
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-**Video ads for digital signage (Silver and above)**: No audio, up to **30 seconds** each.
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These will be compiled into a looped video played at various locations around the venue.
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- ⚠️ *If your video includes people talking, please add hardcoded captions directly into the video, as the screens will be silent.*
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-**Video ads for streaming channels (Gold and above)**: With audio, up to **30 seconds** each.
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-**Video ads for streaming channels (Gold and above)**: With audio, up to **30 seconds** each.
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These will be shown during breaks for the remote audience.
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**File specifications**: MP4 format, 720p or 1080p resolution.
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**Copyright Note**: If you include music, please ensure you have the legal rights. We recommend using music under a
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**Copyright Note**: If you include music, please ensure you have the legal rights. We recommend using music under a
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Creative Commons license to avoid copyright issues or strikes on our YouTube channel.
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You can submit different video files or reuse the same video in both. The number of video ads you submit is up to you.
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You can submit different video files or reuse the same video in both. The number of video ads you submit is up to you.
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We recommend **2 to 10** files. Higher sponsorship levels will receive more ad share.
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📥 **Important**: To avoid attachment size limits, please upload your videos to a file-sharing service
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📥 **Important**: To avoid attachment size limits, please upload your videos to a file-sharing service
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(e.g. Dropbox, Google Drive, WeTransfer, OneDrive) and send us the download link.
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**Deadline** for submitting video ad links: **undefined, 2025**
@@ -372,7 +372,7 @@ We recommend **2 to 10** files. Higher sponsorship levels will receive more ad s
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**Diamond and Keystone Level sponsors**, or those who have purchased this add-on, can have a blog post highlighting their company. The Communications team will assist in crafting a technical case study blog post, which will be published on EuroPython's [dev.to](https://dev.to/t/europython) and [EuroPython Blog](https://blog.europython.eu/), with promotion across our social media channels. You can also choose to cross-post the same blog on both platforms.
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For each blog post, we will need **at least 3 paragraphs** of text, along with an image (if you don't have one, we can use your logo).
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For each blog post, we will need **at least 3 paragraphs** of text, along with an image (if you don't have one, we can use your logo).
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The text should focus on a technical case study related to Python, such as how you solved a problem or improved performance using Python. The content should appeal to a technically oriented audience.
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@@ -395,11 +395,11 @@ Feel free to mention any talks or special events you’re organising at the conf
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### Sponsor Highlight Page on Website
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Sponsors at the **Platinum level and above** are eligible for a dedicated sponsor highlight page on our website.
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This is your opportunity to showcase your company to our attendees with a custom page tailored to your needs.
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Sponsors at the **Platinum level and above** are eligible for a dedicated sponsor highlight page on our website.
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This is your opportunity to showcase your company to our attendees with a custom page tailored to your needs.
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You can submit text and any attachments, such as images or other content, that you'd like to feature.
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If you have attachments, please also specify how you'd like the layout to look.
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You can submit text and any attachments, such as images or other content, that you'd like to feature.
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If you have attachments, please also specify how you'd like the layout to look.
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Alternatively, our Communications team is happy to assist.
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We’re here to help bring your ideas to life, so feel free to get creative with how you'd like to present your company!
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### One Email to Attendees
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Diamond and Keystone sponsors are eligible to draft **one email** of your choice,
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Diamond and Keystone sponsors are eligible to draft **one email** of your choice,
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which the organisers will send on your behalf to attendees to receive sponsor emails.
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You can use this opportunity to:
@@ -439,7 +439,7 @@ The content and angle are entirely up to you, so feel free to get creative!
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### Sponsor Repost
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All sponsors of **Gold and above** are eligible for **one repost** on any of our social media channels
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All sponsors of **Gold and above** are eligible for **one repost** on any of our social media channels
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(LinkedIn, X/Twitter, Bluesky, Mastodon).
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We usually do not repost or retweet company content, so this is a great opportunity to get featured.
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## Media Package
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EuroPython’s **YouTube channel** has **34K subscribers** and over **4 million views**, providing significant exposure for your content.
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Both the full-length interview and custom YouTube short will be published on this channel, offering your company
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EuroPython’s **YouTube channel** has **34K subscribers** and over **4 million views**, providing significant exposure for your content.
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Both the full-length interview and custom YouTube short will be published on this channel, offering your company
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the opportunity to be featured in front of our engaged audience.
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### Media Corner Access at the Conference
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Sponsors of **Platinum level and above** — or those who purchased this add-on — are invited to book a slot at our **Media Corner**
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Sponsors of **Platinum level and above** — or those who purchased this add-on — are invited to book a slot at our **Media Corner**
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during the conference for a recorded interview.
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- The **full interview (up to 30 minutes)** will be published on the **EuroPython YouTube channel** after the conference.
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- The **full interview (up to 30 minutes)** will be published on the **EuroPython YouTube channel** after the conference.
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- Use this opportunity to introduce your company, share technical insights, or talk about your involvement with EuroPython.
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-**Keystone and Diamond sponsors** are entitled choose preferred time slots and formats.
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### Custom YouTube Short
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Platinum and above sponsors — or sponsors who purchased this as an add-on — can submit **one custom YouTube Short** (up to **3 minutes**)
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Platinum and above sponsors — or sponsors who purchased this as an add-on — can submit **one custom YouTube Short** (up to **3 minutes**)
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to be published on the **EuroPython YouTube channel before the conference**.
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This is your opportunity to:
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- Highlight your company and team, and share your support for EuroPython
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- Promote any talks, workshops, or special events you’re running at the conference
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- Invite attendees to visit your booth or join your activities at the conference
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We encourage you to create a short video that connects to your EuroPython sponsorship or participation.
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We encourage you to create a short video that connects to your EuroPython sponsorship or participation.
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Content purely focused on general product promotion may not be suitable for our channel.
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**File specifications**: MP4 format, 1080p preferred
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**File specifications**: MP4 format, 1080p preferred
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**Deadline** for submitting the YouTube short video: **undefined, 2025**
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**Submission Channel**: **[Sponsor Assets Submission Form undefined](https://forms.gle/tGQwCJkKPeaSHGgC6)**
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**Submission Channel**: **[Sponsor Assets Submission Form undefined](https://forms.gle/tGQwCJkKPeaSHGgC6)**
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