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src/content/pages/sponsorship/information.mdx

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@@ -70,28 +70,28 @@ Thank you again for supporting EuroPython! 🐍
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## Register and Assign Your Passes
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- **Purchase all your complimentary or discounted passes in bulk** using the voucher links sent to your sponsor representative.
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- **Purchase all your complimentary or discounted passes in bulk** using the voucher links sent to your sponsor representative.
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Please follow the instructions in that email carefully and complete the purchase for all the tickets included in your package.
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- **Assign the passes** to your team members who will attend the conference.
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You can do this by updating your order details:
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- **Assign the passes** to your team members who will attend the conference.
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You can do this by updating your order details:
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- Open the order confirmation email from [[email protected]](mailto:[email protected]) with the subject line **Your order: _XXXX_**.
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- Click the order URL provided in the email.
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- Amend the attendee information accordingly.
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**Deadline** to register and assign your passes: **undefined, 2025**
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**Deadline** to register and assign your passes: **undefined, 2025**
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---
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## Exhibition
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We’ve compiled all exhibition-related information below.
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We provide a **lockable counter** to all exhibitors and strongly recommend storing any valuable items
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inside overnight or whenever the booth is unattended, just for peace of mind.
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We provide a **lockable counter** to all exhibitors and strongly recommend storing any valuable items
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inside overnight or whenever the booth is unattended, just for peace of mind.
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Please note that EuroPython organisers are **not** responsible for any lost or stolen items.
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The EuroPython Society will have **public liability insurance** for the event. However, we are **not responsible for any damages** caused by sponsors in the exhibit area or for any goods ordered from the booth builder.
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The EuroPython Society will have **public liability insurance** for the event. However, we are **not responsible for any damages** caused by sponsors in the exhibit area or for any goods ordered from the booth builder.
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We encourage you to arrange **separate insurance** for your property and equipment when possible.
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On top of what is already included in your booth as part of the package, you can order add-ons, such as TV sets and furniture for your booth.
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- **Deadline** for booth customisation order: **8 June 2025**
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- **Deadline** for booth customisation order: **8 June 2025**
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**_A 25% surcharge applies for late orders._**
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- **How to order**: Complete the [EuroPython 2025 - Booth Order Form](https://drive.google.com/file/d/1T-EmeTtzjkJCbo0RP4iX-IGZPPhR5B6d/view)
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- **How to order**: Complete the [EuroPython 2025 - Booth Order Form](https://drive.google.com/file/d/1T-EmeTtzjkJCbo0RP4iX-IGZPPhR5B6d/view)
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and send it directly to **_Monika Páleníková at [email protected]_**.
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- **Wednesday & Thursday (16–17 July):** 09:00 – 17:00
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- **Friday (18 July):** 09:00 – 16:00
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We ask that **all booths be staffed at least during the official breaks**.
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We ask that **all booths be staffed at least during the official breaks**.
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However, we strongly recommend keeping booths staffed throughout the opening hours, especially for Keystone, Diamond, and Platinum sponsors.
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**📝 Shipping Resources from DB Schenker:**
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- [**Shipping Guidelines & Address (doc)**](https://docs.google.com/document/d/1vtydTQNkLDp2e4NrMg0VIhc2AYM8zMOK/view) for full delivery details and requirements
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- [Sample Label](https://docs.google.com/document/d/1_O4FS2sYRg1kCY5WmA7RPvR2rJn7_vxS/view)
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- [Sample PIPL (for non-EU goods)](https://docs.google.com/spreadsheets/d/1gMajRAPFcdZ2V0Nsw-KKUZuMqGOa9JIs/view)
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- [Sample PIPL (for non-EU goods)](https://docs.google.com/spreadsheets/d/1gMajRAPFcdZ2V0Nsw-KKUZuMqGOa9JIs/view)
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- _Please contact DB Schenker if you need further guidance._
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- [**Shipping Quotes (doc)**](https://docs.google.com/document/d/1YLOdAEh409HeGeOojxjaNDYX5vZPqZvh): _Please reach out to DB Schenker directly for pricing and conditions._
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### Leads Collection
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We do not provide a dedicated tool for lead collection, but you are welcome to
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engage with attendees and request their information with their consent.You may
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ask attendees for permission to scan the QR code on their badge. These QR codes
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contain vCard 3.0 records with their name, affiliation and emailaddresses. While
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QR code scanners are not provided, you are welcome to bring your own device or
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We do not provide a dedicated tool for lead collection, but you are welcome to
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engage with attendees and request their information with their consent.You may
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ask attendees for permission to scan the QR code on their badge. These QR codes
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contain vCard 3.0 records with their name, affiliation and emailaddresses. While
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QR code scanners are not provided, you are welcome to bring your own device or
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use an app of your choice to capture these contact details. You can also
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use the leads for prize draws, games, party invites or other attendee
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interaction ideas.
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### Talks | Tutorials/Workshops | Posters
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As part of your sponsorship package, you may be entitled to a sponsored talk, tutorial/workshop, or poster.
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As part of your sponsorship package, you may be entitled to a sponsored talk, tutorial/workshop, or poster.
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Below are the details for each:
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- **Technical Talk**: A 30-minute talk slot within the official conference schedule during the Conference Days (16-18 July, 2025).
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_Platinum, Diamond, and Keystone sponsors, or those who have purchased a sponsored talk will need to submit details to us for inclusion._
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_Platinum, Diamond, and Keystone sponsors, or those who have purchased a sponsored talk will need to submit details to us for inclusion._
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- **Tutorial/Workshop**: A 180-minute tutorial slot within the official conference schedule during the Workshop/Tutorial Days (14-15 July, 2025).
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_Keystone sponsors, or those who have purchased a sponsored tutorial will need to submit details to us for inclusion._
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- **Poster**: Posters will be displayed during the Conference Days (16-18 July, 2025), available for attendees to read at any time.
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During dedicated poster sessions, the authors will be available to discuss their work face-to-face.
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For inspiration, you can review previous years’ lineups:
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- [2024 Programme](https://ep2024.europython.eu/schedule/)
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- **Poster**: Posters will be displayed during the Conference Days (16-18 July, 2025), available for attendees to read at any time.
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During dedicated poster sessions, the authors will be available to discuss their work face-to-face.
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For inspiration, you can review previous years’ lineups:
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- [2024 Programme](https://ep2024.europython.eu/schedule/)
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- [2023 Programme](https://ep2023.europython.eu/schedule/2023-07-18/)
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**Deadline** for submitting presenter details, presentation title, and abstract: **undefined, 2025**
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### Job Postings on Website
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**Sponsors at Silver level and above** can post recruitment ads on our [Job Board](/job-board).
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**Sponsors at Silver level and above** can post recruitment ads on our [Job Board](/job-board).
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- **Silver sponsors** can post up to 2 jobs
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- **Gold sponsors** can post up to 5 jobs
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- **Silver sponsors** can post up to 2 jobs
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- **Gold sponsors** can post up to 5 jobs
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- **Platinum and above** can post unlimited jobs
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Please include a brief company introduction, job title, description, and contact address.
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Please include a brief company introduction, job title, description, and contact address.
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Check out the [2024 Job Board](https://ep2024.europython.eu/jobs-board) to get an idea.
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**Deadline** for submitting job postings for the website: **undefined, 2025**
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### Job Posting on EuroPython Blog
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**Sponsors at Silver level and above** can submit one recruitment ad for the EuroPython blog.
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**Sponsors at Silver level and above** can submit one recruitment ad for the EuroPython blog.
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You may either use the same posting submitted for the job board on the website or provide a new one.
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**Deadline for submitting job postings for the EuroPython Blog**: **undefined, 2025**
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### On-site Job Board
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For your recruiting ad on the on-site job board at the venue,
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For your recruiting ad on the on-site job board at the venue,
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you can bring a printed ad and pin it to the whiteboard yourself.
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## Recruiting Session / Talent Track
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The dedicated recruiting session will take place on one of the main conference days between 16 and 18 July,
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The dedicated recruiting session will take place on one of the main conference days between 16 and 18 July,
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and will be part of the official conference schedule. The room and time will be announced closer to the conference date.
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This session is available to **Gold sponsors and above**, or any sponsor who has purchased the Talent Track add-on.
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During the session, each sponsor will have the opportunity to give a 3-minute pitch, presenting your company and job offers.
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Attendees can then visit your booth for direct follow-up chats. Please remember to specify the location of your booth so that
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This session is available to **Gold sponsors and above**, or any sponsor who has purchased the Talent Track add-on.
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During the session, each sponsor will have the opportunity to give a 3-minute pitch, presenting your company and job offers.
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Attendees can then visit your booth for direct follow-up chats. Please remember to specify the location of your booth so that
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attendees can find you easily.
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To register your interest, send an email with the subject "**EuroPython 2025 Sponsor Recruiting Session**: **_your company name_**"
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To register your interest, send an email with the subject "**EuroPython 2025 Sponsor Recruiting Session**: **_your company name_**"
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to [email protected] before the deadline, with the following information:
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- Name of your company
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- Name and email of the person giving the pitch for your company
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- Will you be using slides?
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- If you are using slides, please send the file as a backup in the same email, within the same deadline.
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You can also check out the [2024 Recruiting Session](https://www.youtube.com/watch?v=HAxyE-UlIVQ)
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You can also check out the [2024 Recruiting Session](https://www.youtube.com/watch?v=HAxyE-UlIVQ)
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for an idea of how the session looked like at our last conference.
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**Deadline** for submitting recruiting session presentation: **undefined, 2025**.
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### Sponsor Logo
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Your company logo will be featured in various promotional materials, both digital and print.
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You should have already been asked to submit your logo in both PNG and vector formats (e.g. .SVG, .PDF, .AI)
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Your company logo will be featured in various promotional materials, both digital and print.
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You should have already been asked to submit your logo in both PNG and vector formats (e.g. .SVG, .PDF, .AI)
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when you signed up as a sponsor.
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If you have **not** submitted your logo at the time of signup or before the specified deadline,
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If you have **not** submitted your logo at the time of signup or before the specified deadline,
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please note that it may not be included in certain printed materials.
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**Deadline** for submitting sponsor logo: **undefined, 2025**
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**Submission Channel**: Either submit during your sponsor sign-up
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**Submission Channel**: Either submit during your sponsor sign-up
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or email us at [email protected] later.
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### Video Ads
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There are two types of video ads you can submit:
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- **Video ads for digital signage (Silver and above)**: No audio, up to **30 seconds** each.
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- **Video ads for digital signage (Silver and above)**: No audio, up to **30 seconds** each.
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These will be compiled into a looped video played at various locations around the venue.
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- ⚠️ *If your video includes people talking, please add hardcoded captions directly into the video, as the screens will be silent.*
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- **Video ads for streaming channels (Gold and above)**: With audio, up to **30 seconds** each.
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- **Video ads for streaming channels (Gold and above)**: With audio, up to **30 seconds** each.
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These will be shown during breaks for the remote audience.
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**File specifications**: MP4 format, 720p or 1080p resolution.
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**Copyright Note**: If you include music, please ensure you have the legal rights. We recommend using music under a
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**Copyright Note**: If you include music, please ensure you have the legal rights. We recommend using music under a
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Creative Commons license to avoid copyright issues or strikes on our YouTube channel.
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You can submit different video files or reuse the same video in both. The number of video ads you submit is up to you.
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You can submit different video files or reuse the same video in both. The number of video ads you submit is up to you.
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We recommend **2 to 10** files. Higher sponsorship levels will receive more ad share.
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📥 **Important**: To avoid attachment size limits, please upload your videos to a file-sharing service
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📥 **Important**: To avoid attachment size limits, please upload your videos to a file-sharing service
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(e.g. Dropbox, Google Drive, WeTransfer, OneDrive) and send us the download link.
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**Deadline** for submitting video ad links: **undefined, 2025**
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**Diamond and Keystone Level sponsors**, or those who have purchased this add-on, can have a blog post highlighting their company. The Communications team will assist in crafting a technical case study blog post, which will be published on EuroPython's [dev.to](https://dev.to/t/europython) and [EuroPython Blog](https://blog.europython.eu/), with promotion across our social media channels. You can also choose to cross-post the same blog on both platforms.
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For each blog post, we will need **at least 3 paragraphs** of text, along with an image (if you don't have one, we can use your logo).
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For each blog post, we will need **at least 3 paragraphs** of text, along with an image (if you don't have one, we can use your logo).
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The text should focus on a technical case study related to Python, such as how you solved a problem or improved performance using Python. The content should appeal to a technically oriented audience.
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### Sponsor Highlight Page on Website
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Sponsors at the **Platinum level and above** are eligible for a dedicated sponsor highlight page on our website.
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This is your opportunity to showcase your company to our attendees with a custom page tailored to your needs.
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Sponsors at the **Platinum level and above** are eligible for a dedicated sponsor highlight page on our website.
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This is your opportunity to showcase your company to our attendees with a custom page tailored to your needs.
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You can submit text and any attachments, such as images or other content, that you'd like to feature.
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If you have attachments, please also specify how you'd like the layout to look.
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You can submit text and any attachments, such as images or other content, that you'd like to feature.
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If you have attachments, please also specify how you'd like the layout to look.
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We’re here to help bring your ideas to life, so feel free to get creative with how you'd like to present your company!
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### One Email to Attendees
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Diamond and Keystone sponsors are eligible to draft **one email** of your choice,
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Diamond and Keystone sponsors are eligible to draft **one email** of your choice,
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All sponsors of **Gold and above** are eligible for **one repost** on any of our social media channels
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All sponsors of **Gold and above** are eligible for **one repost** on any of our social media channels
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We usually do not repost or retweet company content, so this is a great opportunity to get featured.
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## Media Package
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EuroPython’s **YouTube channel** has **34K subscribers** and over **4 million views**, providing significant exposure for your content.
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Both the full-length interview and custom YouTube short will be published on this channel, offering your company
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EuroPython’s **YouTube channel** has **34K subscribers** and over **4 million views**, providing significant exposure for your content.
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Both the full-length interview and custom YouTube short will be published on this channel, offering your company
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the opportunity to be featured in front of our engaged audience.
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### Media Corner Access at the Conference
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Sponsors of **Platinum level and above** — or those who purchased this add-on — are invited to book a slot at our **Media Corner**
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Sponsors of **Platinum level and above** — or those who purchased this add-on — are invited to book a slot at our **Media Corner**
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during the conference for a recorded interview.
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- The **full interview (up to 30 minutes)** will be published on the **EuroPython YouTube channel** after the conference.
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- The **full interview (up to 30 minutes)** will be published on the **EuroPython YouTube channel** after the conference.
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- Use this opportunity to introduce your company, share technical insights, or talk about your involvement with EuroPython.
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- **Keystone and Diamond sponsors** are entitled choose preferred time slots and formats.
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Platinum and above sponsors — or sponsors who purchased this as an add-on — can submit **one custom YouTube Short** (up to **3 minutes**)
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Platinum and above sponsors — or sponsors who purchased this as an add-on — can submit **one custom YouTube Short** (up to **3 minutes**)
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to be published on the **EuroPython YouTube channel before the conference**.
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This is your opportunity to:
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- Promote any talks, workshops, or special events you’re running at the conference
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- Invite attendees to visit your booth or join your activities at the conference
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We encourage you to create a short video that connects to your EuroPython sponsorship or participation.
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We encourage you to create a short video that connects to your EuroPython sponsorship or participation.
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Content purely focused on general product promotion may not be suitable for our channel.
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**File specifications**: MP4 format, 1080p preferred
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**File specifications**: MP4 format, 1080p preferred
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**Deadline** for submitting the YouTube short video: **undefined, 2025**
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**Submission Channel**: **[Sponsor Assets Submission Form undefined](https://forms.gle/tGQwCJkKPeaSHGgC6)**
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**Submission Channel**: **[Sponsor Assets Submission Form undefined](https://forms.gle/tGQwCJkKPeaSHGgC6)**

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