Merge pull request #374 from GFDRR/372-minutes

Copy steering committee minutes from 0.3-dev

Author: stufraser1

SteeringCommittee/25-26_TechSteerGroup_1_Nov25.md

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+# Minutes of RDLS Technical Steering Committee 2025-2026 NO. 1
+
+19 November 2025 / 08:00-09:00 EDT, 13:00-14:00 GMT / via Teams
+
+## Attendees
+Pierre Chrzanowski, Mattia Amadio, Stuart Fraser
+
+**SG members:**
+- James Allard, JBA Risk Management
+- Rachel Vint, Open Data Services
+- Ric Huting, Royal Haskoning
+- Tom Russell, Environmental Institute, U. Oxford
+- Sam Roeslin, EU JRC
+
+
+**Agenda**
+- Introductions​
+- Update ​
+- Gates Foundation Funding scope and activities​
+- RDLS Team​
+- Current state of development​
+- Questions, feedback​
+ 
+
+## Notes
+-  Introductions included members' previous and current connection with RDLS
+  - Rachel - ODS development work especially through 2023
+  - James - testing schema for JBA, connection through Urban Flood Risk Assessment Framework (UFRA)
+  - Sam - using RDLS with Risk Data Hub
+  - Tom - exploring use of RDLS through global work and data on infrastructure
+  - Ric - working on UFRA but not seeing requests to include RDLS in TORs so haven't used yet
+
+- SF gave presentation RDLS_GF_SG1_Nov25 (saved in same folder as these notes)
+  - Gave wider context of RDLS in Gates Foudnation funding, connections to scans, etc
+  - Summarised workplan and activities; team / ecosystem
+  - Keen to idenify opportunities where RDLS could get profile - example being UCL IPP report (in slides)
+
+- MA gave short demo of MDE - completion through validation to submission; described of the major changes; flagging that this MDE is ahead of online documentation until Feb/March
+
+## Discussion
+-	SR: How best to contribute feedback?
+  -	SF: repo (but acknowleding there are many, put comments into any if you cant find the right place and we’ll move it if needed). Also email
+
+-	PC: Minutes and logo on RDLS communications ok?
+    -	All agree minutes can be online
+    -	Tom checking logo
+    -	Stu to check version logo and get latest/preferred
+
+-	Mat demonstrated editor
+  -	Sam – working on losses: good to see more easily the connection with fields - will test and provide feedback
+
+- Communications / outreach 
+  -	Bonn technical forum - Sam attending, keen to talk about RDLS; follow up to align.
+  -	Tom – working with UNDRR and UNEP GRID on Global risk metrics - will monitor for possible connections to RDLS 
+
+## Actions:  
+- SF - plan Jan call, 2nd week.
+- SF - check logo we have and preferred logo for communications.
+- SF - Send urban data review outputs for SG feedback.
+- SF - Send slides and github repo links.
+- SF/PC - align with Sam on Bonn Tech Forum
+ 
+    
+
+
+
+
+
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+

SteeringCommittee/25-26_TechSteerGroup_2_Jan26.md

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+# Minutes of RDLS Technical Steering Committee 2025-2026 NO. 2
+
+14 January 2025 / 11:00-12:00 GMT / via Teams
+
+## Attendees
+Pierre Chrzanowski, Mattia Amadio, Stuart Fraser
+
+**SG members:**
+- James Allard, JBA Risk Management
+- Rachel Vint, Open Data Services
+- Ric Huting, Royal Haskoning
+- Tom Russell, Environmental Institute, U. Oxford
+- Sam Roeslin, EU JRC
+
+
+**Agenda**
+- JKAN and related tools update - feedback​
+- RDL Fellows​
+- Data pipeline - UFRA, ​
+- Current state of development​
+- Questions, feedback
+ 
+
+## Notes
+- JKAN and MDE demo
+  - Added dataset, now 134
+  - Features, request for feedback by end of Jan.
+
+- Pipeline update - Stu to make sure Scott doesn't request from JBA; Stu to send Tom relevant links.
+
+- Development - ODS timeline, send a summary of changes and where we would like inputs from the group.
+
+- RDL Fellows: identifying data scientists in WB client countries - greater spread of inputs and users
+  - FCV countries
+  - 9 in S-S Africa, one FCV-Nexus program (global)
+  - Timeline - KO 14 Jan. Snapshot of projects: country, focus, TTLs. Urban focus consistently
+  - FCV Scan - make it use RDLS metadata.
+  - JBA - a few countries JBA are active in.
+  - Tom: PhD student from South Sudan - connect with fellow. Wider program FCDO supported, overlap with Fellow countries.
+
+- Bonn Technical Forum 2025
+  - One event – two tracks:
+    - [Regional Pathways for Comprehensive Risk Management for Integrated Disaster Risk Reduction and Climate Action](https://www.undrr.org/event/bonn-technical-forum-2025-regional-pathways-comprehensive-risk-management-integrated-disaster)
+    - [Accelerating tracking of hazardous events and disasters](https://www.undrr.org/event/bonn-technical-forum-2025-accelerating-tracking-hazardous-events-and-disasters)
+  - Official release of DELTA Resilience:
+    - Live demos and ingest of data.
+    - Audience was a mix of policy and technical participants.
+  - Technical questions on standards:
+    - Hazards and assets; some heated discussions.
+    - DELTA tool follows HIPS for hazards.
+    - Assets – DELTA tool includes some asset categories from PDNAs (Post-Disaster Needs Assessments) to give flexibility to users. Strong debates between UNDRR and JRC as this approach does not facilitate interoperability between systems; JRC pushed for harmonised/standardised asset categories, UN preferring flexibility.
+     <img width="976" height="528" alt="image" src="https://github.com/user-attachments/assets/22cc87f3-3a52-474b-838d-beb102c6916d" />
+     **(Sam - please confirm OK to include this image in notes)**
+  - Event after – Brussels – Christos attended joint DPEG/DRF group meeting (in person, 8-9 Dec 2025, Brussels):
+    - DGs ECHO and ECFIN: discussion on European / national loss database and value of connected data.
+    - Harmonization of data between systems; positive that country representatives understood the message/value.
+    - Need to see how this will be implemented in practice.    
+  - IFRC GO: taxonomy they're using (GLIDE), EM-DAT classification tree. Luke Caley.
+  - Overture Foundation – also in touch with JRC? PC: interesting approach.
+    - Making sure standards can interoperate through different IDs.
+    - WB might be working more with them.
+  	- First joint meeting of two expert groups: [Expert Group for Disaster Prevention and Risk Management (DPEG)](https://ec.europa.eu/transparency/expert-groups-register/screen/expert-groups/consult?lang=en&do=groupDetail.groupDetail&groupID=3733&news=1) & Disaster Risk Financing (DRF), respectively led by DG ECHO and DG ECFIN
+  	- Provided a valuable platform for dialogue between representatives of national Civil Protection authorities and financial institutions. 
+  	- A key message highlighted was that effective disaster risk management requires integrated data and governance systems that support both operational needs (preparedness and prevention) and fiscal needs (budget planning).
+    - The Risk Data Hub (RDH) team was invited to present on the importance of collecting disaster loss data.
+    - The RDH was highlighted during the meeting as a critical link between DG ECHO and DG ECFIN and as a starting point for EU-wide harmonised loss data collection.
+    - Highlighted the value of connected data between regional/local, national, European, and global loss database.
+    - Need for harmonization of data between the systems.
+    - Positive: country reps understood the message/value
+    - Need to see how practically implemented.    
+     <img width="976" height="528" alt="image" src="https://github.com/user-attachments/assets/22cc87f3-3a52-474b-838d-beb102c6916d" />
+    - JRC discussed with the IFRC GO team
+    - primary contact at IFRC is Luke CALEY
+    - IFRC spoke about the work done on the Monty STAC Extension https://ifrcgo.org/monty-stac-extension/
+    - Interesting work done especially in the Hazard Type Mapping https://github.com/IFRCGo/monty-stac-extension/tree/main/docs/model/sources
+
+
+## Discussion
+-	Region grouping on JKAN? - possible - need to decide on a grouping to use - not WB.
+-	Ric: semantic search is interesting; looking at datasets as well. Useful to have a map search additional to semantic search
+- Map function possible: priority is getting lots of data on it, hence lightweight. Not seeking to replicate very nice geoportals.
+
+   
+## Actions:  
+- Rachel, Tom, Ric, James (and/or colleagues) to provide feedback by end Jan on JKAN functions/features as they are now (requests for map/region search already noted)
+- Stu to remind for feedback by end Jan
+- Stu to make sure Scott doesn't request from JBA.
+- Stu to send Tom relevant links for data review.
+- Mat / Stu to send a summary of pertinent changes.
+- Pierre to share what he can on RDL Fellow / projects
+- Stu to report back on DELTA / RDLS supporting loss catalogues at next SC. 
+ 
+    

SteeringCommittee/Minutes Steering Committee No. 7 - 14 Sept 2023.md

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+# Minutes of RDLS Steering Committee No. 7
+
+14 September 2023 / 09:00-10:30 EDT, 14:00-15:30 GMT / via Teams
+
+## Attendees
+
+Pierre Chrzanowski, Mattia Amadio, Stuart Fraser (GFDRR) 
+Rachel Vint, Jen Harris (Open Data Services)
+
+**SC members:** 
+- Paul Henshaw, GEM Foundation
+- Stephen Hutchings, JBA Risk Management
+- Nick Moody, IDF/GRMA
+
+**Absent**
+- Tiziana Rossetto, UCL EPICentre
+- Matt Donovan, ODS
+- Beat Aeberhardt, Swiss Re
+
+**Others**
+Johanna Carter (ODS)
+Hamish Patten (IFRC)
+
+**Agenda**
+- Updates to documentation and request for any feedback as you review (Stuart)
+- Tools – Availability and use of the metadata creation and validation tool (Jen)
+- Update on Fellowship projects and recent workshops (Pierre/Andy/Mattia)
+- Communications plan for the RDLS (v0.2) – overview of blogs, webinar plans and channels for communications (Pierre).
+- Request for update from Joh/Matt on Oasis integration of RDLS metadata (Joh/Matt)
+- Others?
+ 
+Presentation
+https://docs.google.com/presentation/d/1UnudkTN0LqS9_gKT8mLaHxkZ8TxNgeVSYMJeZfVbYBY/edit#slide=id.g149d21ab14c_0_77
+ 
+## Notes
+
+**Updates to documentation and request for any feedback as you review (Stuart)**
+- Request for data documentation: PH: MWI data not his, but checking. GEM data is in the Db format - knew data  commonly used by GEM would fit, but interested to see others - agriculture, etc. Suggest to make use of other data - interoperability of data where data is used by others, or produced by others - the value for GEM is not the use of RDLS internally - already document their data in internal formats. 
+PC: We should communicate on GEM involvement in RDL project - how to keep up on their progress, and how pushing for adoption / adopting the standard. 
+- NM: Value is clear but what are forces and barriers to adoption. Is adoption clear in WB, or limited to GFDRR currently? PC: Strategy in WB is to go by different sectors, projects first - framework contract for risk assessment - pre-selected set of firms. TOR requests use of RDLS when sharing outputs.
+- SF: how can we promote adoption in organisations. SH: TOR are a stick to drive takeup, but support from the RDL that eases the process would be v helpful.  PH: Convertors are helpful. Oasis convertors would be helpful. Possible for exposure. More diff for Vuln. Talking about data. HP: modular is nice, each category is clear. IFRC - our data might be able to be converted into format but in some cases it can’t - loss&damage not in the same language. Specific contexts where its 1:1 from differetn standards, examples where there are exceptions where the standard may not align. SF: follow up on examples of misalignment with IFRC.
+- PC: tooling component - SC could look at what is needed for development and adoption
+
+**Tools – Availability and use of the metadata creation and validation tool (Jen)**.
+- JH: convertor demo. Highlighting errors, link to share metadata for 7 days. 
+- SH: can we capture (download the errors) 
+- JC: does the json file get generated with errors? - JH: - yes, with errors contained
+- PH: Additional fields added? - JH: Will be added in JSON - present in the object/sheet where you added it in spreadsheet. PH: Is this what we want? Action - consider how to treat add. Fields
+- CH: what is ultimate output - for NGOs, etc? Not the tool and validation of data. PC/SF: different levels of outputs - convertor tool is to help technical level of adoption. We will produce videos to promote at higher level - how the RDLS benefits operational projects e.g. on RDLS maximising impact of data generated [this is also the carrot for WB TTLs during internal meetings].
+
+**Fellowship updates**
+- AG: Have held several Fellow workshops including SF/MA / HP and own fellows, highlighting Zia and Isa project work. Will be promoting RDLS at Colombia Uni conference, and in WB - and during a week of WB meetings in DC. PC: Dedicated workshop at WB HQ - November 14th. To incl data sprint, in full week of activities.
+
+**Communications plan**
+- From Oct 2nd (see presentation for full schedule)
+- Request for any specific work done with RDLS to go into blog of organizations in first week of Oct.
+- Invitation to present at the external webinar on work done. 
+- Video tutorials and high-level comms video
+- Stakeholder mapping - need to add names, and create links with orgs. 
+- HP: Links with HDX - could create a bolt-on, ‘would you like to convert your data into RDLS’? - could be a driver of adoption.
+- PC - yes - could provide a way to access exposure information. SF: Would want them to host RLDS metadata as first step
+- HP: agrees but lots of data types on there - may throw up areas of misalignment.
+- NM: Mapaction has a data scientist embedded in HDX - possible useful linkage?
+- CH: Would repost if SRF are tagged, wouldn’t have something on their website.
+  - Blog needs to promote benefits to end users - make it less WB focussed. How can each stakeholder use it.
+  - External webinars - already in 4 weeks - who is doing invitations
+  - Need to clarify more for Carolina
+  - Oct 10th is Swiss holiday
+  - Do we need different webinars for different audiences? Tech and high level 
+- PH: really useful to highlight different use cases with different messages. Should be clear that RDLS is bringing advantage to these communities.
+
+
+ **AOB**  
+
+  ## Actions:  
+- Document what happens with additional fields
+- Set up call with HDX
+- Set up call with IFRC - loss and damage focus.
+- Add high level video production into comms plan. Focus on communicating the benefits to sectors to drive adoption, not tools/validation level technical information.
+
+  ## Proposed agenda to include:  
+- Final planned SC meeting under Swiss Re Foundation funding
+- Communications, take-up activities since September
+- Plan for further SC involvement 
+    
+