HDF5 Working Group

HDF Working Group Meeting Details

The HDF5 Working Group meets on Thursdays at 10 a.m. Central Time every other week. Zoom link: https://us06web.zoom.us/j/89601195963

Meeting Etiquette

To support effective collaboration, inclusive participation, and progress toward our shared goals, the following etiquette applies to all HDF5 Working Group meetings. These bi-weekly online sessions facilitate discussion, decision-making, and relationship-building. Let’s make them count!

Important

This meeting does NOT provide technical support, in-person PR reviews or granular reviews of PR details.

✍️ Before the Meeting

1. Agenda and Materials Deadline

   The meeting agenda and any materials (slides, documents, draft proposals, etc.) must be shared at least 48 hours in advance. The agenda topics should include links to all relevant items.

   The meeting may be canceled if there are no pressing issues 48 hours before the meeting. We will use a mailing list to advise of cancellations, which we will try to do as soon as possible. You can join the mailing list by sending an email to [email protected] with ‘subscribe’ in the Subject field OR by visiting https://www.freelists.org/list/hdf. You can also download the calendar invite here.

2. Preparation

   All participants should review materials beforehand. This allows us to utilize our time together for meaningful discussion rather than for information broadcast. If you’re leading an agenda item, please come with specific goals (e.g., "get feedback," "make a decision," "assign next steps").

🕒 During the Meeting

3. Start and End on Time

   We respect everyone’s time. Meetings will begin and conclude on time. If you arrive late, please review the notes to catch up.

4. Roles and Participation

   Facilitator: Rotating role. Yields the floor, keeps time, moves the agenda along, and ensures everyone is heard.

   Notetaker: Rotating role. Captures decisions, action items, and key points in the shared document.

   ✋ Everyone else: Raise your hand to speak, actively contribute, ask clarifying questions, and help us stay on track.

5. Be Present and Respectful

   • Cameras on if possible.
   • Mute yourself when not speaking.
   • Avoid multitasking: stay engaged and listen actively.

6. Stay Focused and Purposeful

   • Stick to the agenda. If a topic goes off-track or deep into detail, propose a follow-up or breakout session.
   • Timebox discussions and move toward action: What’s the decision? Who’s doing what?

📌 After the Meeting

7. Notes and Action Items

   • Draft notes and action items are finalized and shared within 24 hours.
   • All action items should have an owner and a resolution time frame.

8. Follow Through

   Please follow up on your assigned actions. Accountability builds trust and helps us progress.

Meetings

• 2025
• 2024

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