Add minutes of the 2025-04-10-coordination meeting

Author: sextonkennedy

organization/_posts/2025/2025-04-10-coordination.md

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+---
+title: "HSF Coordination Meeting #286, 10 April 2025"
+layout: plain_toc
+---
+
+## Attending
+
+Present/Contributing: Ruslan Mashinistov, Liz Sexton-Kennedy, Claire Antel, Ianna Osborne, Michel Villanueva, Inês Ochoa, Maarten van Veghel, Juan Miguel Carceller, Sapta Bhattacharya
+
+Apologies/Contributing: Eduardo Rodrigues, Graeme A. Stewart, Paul Laycock, Caterina Doglioni, Michel Jouvin, Christian Wessel, Alexander Moreno Briceño 
+
+
+## News, general matters, announcements
+
+### European Strategy Update (EPPSU) final stages
+
+Michel and Graeme unavailable, but here is the status:
+
+The paper, *The Critical Importance of Software for HEP*, was finalised on time 👏.
+
+- Submitted to the EPPSU process: <https://indico.cern.ch/event/1439855/contributions/6461466/>
+- Uploaded to Zenodo: <https://doi.org/10.5281/zenodo.15097159>
+- Published on arXiv: <https://doi.org/10.48550/arXiv.2504.01050> (if you are an editor, ask Michel or Graeme for the arXiv claim code)
+
+The paper was endorsed by ALICE, ATLAS, Belle II, CMS, DUNE, ePIC, LHCb, MCnet and WLCG!
+
+Q. Who is going to the open symposium in Venice? It would make a good topic for an HSF Seminar to report on this.
+
+### HSF/WLCG Workshop
+
+The agenda is available here: <https://indico.cern.ch/event/1484669/timetable/>
+### HSF Seminar Series and Compute Accelerator Forum
+
+Planned seminars:
+
+- Planning seminar on HS3 (HEP Statistics Serialization Standard) with multiple speakers. Still trying to find suitable date with speakers in April/June - but getting a bit late for April.
+- 28th May (as anounced last time): Seminar on AdePT and Celeritas update on detector simulation with GPUs.
+
+June has a clash with the EPPSU symposium - TBD if we have a seminar.
+
+HSF seminar conveners are reachable at <mailto:[email protected]>
+
+* Please send your suggestions for this Spring seminars
+
+### Steering Group
+
+Next SG meeting will take place on April 14th.
+
+### HSF Affiliated Projects and Software
+
+The review of the [nnpdf](https://github.com/NNPDF/nnpdf) package in underway and the GDoc will soon be make available for feedback via the HSF Forum.
+- Reviewers are Steven Mrenna and Eduardo Rodrigues.
+
+### JENA Symposium
+
+The Joint ECFA-NuPPEC-APPEC Seminar is ongoing in Harwell this week: <https://indico.global/event/5574>.
+
+There is a long session on software and computing *today* - full report next meeting.
+
+## Activities Updates
+
+Planning chats between activity conveners and SG liaisons are underway.
+
+| Group                                | SG Liaison        | Status
+| ------------------------------------ | ----------------- | ----------|
+| Data Analysis                        | Mark and Eduardo  | Done      |
+| Detector Simulation                  | Torre             | Done      |
+| Physics Generators                   | Stefan            |  Done |
+| JuliaHEP                             | Pere              | Scheduled |
+| PyHEP                                | Eduardo           | Done
+| Reconstruction and Software Triggers | Claire and Paul   | Done      |
+| Tools and Packaging                  | Liz               | Done      |
+| Training                             | Nicole and Graeme | Done      |
+
+The AA conveners should also feel free to reach out to their liaison to speed the planning!
+
+Please remember to update your activity page on the HSF website with the names of the current conveners.
+
+### General Standing Reminders
+
+#### Website banners
+
+We have the ability to put event banners on the HSF website. All it requires is a markdown file with the event data. See, e.g., files [here](https://github.com/HSF/hsf.github.io/tree/main/announcements/_posts/2023).
+
+#### Meetings
+
+Please try and book meetings in Indico at least 2 weeks in advance!
+
+That way they go into the calendar early and they will be included in the weekly email announcement that goes to HSF Forum.
+
+#### Videos
+
+When meetings are recorded (recommended), please try to put them onto:
+
+- [HSF YouTube channel](https://www.youtube.com/c/HEPSoftwareFoundation) (ask for permission to do this)
+- <videos.cern.ch> (recommended over posting directly)
+
+Then post links to these locations. See [C&AF](https://indico.cern.ch/category/12741/) for examples.
+
+### Data Analysis
+### Reconstruction and Trigger
+### Software Training
+
+Future events:
+
+- [HSF/WLCG Workshop](https://indico.cern.ch/event/1484669/) - May 5-9. We will have a dedicated training session and we are working on the agenda.
+- [HSF/IRIS-HEP Software Basics Training (Hybrid)](https://indico.cern.ch/event/1516608/) - Jun 18-20. Hybrid at CERN
+- [Deep Learning Train-the-Trainer Workshop](https://indico.desy.de/event/47263/) - Sept 15-19. Organized by the HSF and ErUM-Data-Hub. In-person in Potsdam. Registration is open! Deadline: August 4
+
+### Software Tools and Packaging
+
+Ruslan Mashinistov:
+
+- I reached out to people who participated in the GitLab DUO pilot at CERN, as mentioned in the AI-powered development tools at CERN slides, but unfortunately received no responses.
+- Shuwei Ye, an AI tools enthusiast from the BNL NPPS (physics software) group, has agreed to share his experience. He has insights on Aider, DeepSeek-R1, Copilot, Codeium, and more. 
+- I need advice on how to attract more presenters and participants for the AI-assisted tools HSF seminar
+
+
+### Detector Simulation
+
+
+### Physics Generators
+Check with Stefan to check with the summary of the meeting which included suggested topics and maybe even a seminar.
+
+### Reconstruction and Software Triggers
+Planning a new meeting with liaisons to discuss contributions.
+
+### PyHEP
+[PyHEP.dev 2025 Workshop](https://indico.cern.ch/event/1515852/) will be held at University of Washington from July 14 to 17.
+
+### JuliaHEP
+
+[JuliaHEP 2025 Workshop](https://indico.cern.ch/event/1488852/) will be held at Princeton from July 28 to 31.
+- Early registration deadline for local participation: April 25
+    - After April 25 an additional fee will apply
+- Final registration deadline: July 7 
+
+### GSoC program 2025
+
+
+## AOB
+
+### Next Meeting
+
+Next meeting will be [24 April](https://indico.cern.ch/event/1477075/).
+
+### Chair This Meeting 👇
+
+Please [sign up](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit) for chairing a future coordination meeting. (There is even a [HOWTO guide](https://hepsoftwarefoundation.org/organization/running-meetings.html)).
+
+
+[def]: ttps://indico.cern.ch/event/1484669/timetable