Steering group minutes, 2024-09-23 (#1590)

* Steering group minutes, 2024-09-23

* Add Michel

* Rephrase after review

* Update organization/_posts/2024/2024-09-24-steering.md

Co-authored-by: Eduardo Rodrigues <[email protected]>

---------

Co-authored-by: Eduardo Rodrigues <[email protected]>

Author: graeme-a-stewart

organization/_posts/2024/2024-09-24-steering.md

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+---
+title: "HSF Steering Group Meeting, 23 September 2024"
+layout: plain_toc
+---
+
+## Attending
+
+Present/Contributing: Graeme Stewart, Eduardo Rodrigues, Benedikt Hegner, Pere Mato, Stefan Roiser, Michel Jouvin
+
+Apologies: Liz Sexton-Kennedy, Nicole Skidmore, Paul Laycock, Torre Wenaus
+
+## Discussions with Activity Areas
+
+Any discussions to report on?
+
+| Activity                             | SG Responsible  | Met?         |
+| ------------------------------------ | --------------- | ------------ |
+| Data Analysis                        | Eduardo + Mark  |              |
+| Detector Simulation                  | Torre + Graeme  |              |
+| Physics Generators                   | Liz + Stefan    | Y            |
+| JuliaHEP                             | Pere            | Y (implicit) |
+| PyHEP                                | Eduardo         | Y (implicit) |
+| Reconstruction and Software Triggers | Michel + Paul   |              |
+| Tools and Packaging                  | Liz + 1 more?   |              |
+| Training                             | Graeme + Nicole | Y            |
+
+Torre has drafted an email to send to simulation conveners, so hopefully meeting soon.
+
+There is some discussion about packaging tools in Belle II, Pere will pass this on to Liz.
+
+- [ ] Need one more SG member to also cover the tools and packaging area with Liz
+
+## European Strategy Update 2025
+
+Key areas: generators, simulation, reconstruction, analysis and training/careers.
+
+**We need a team to manage this process and organise the work with the conveners and the wider community.**
+
+Volunteers: Michel, Graeme, ...
+
+Feedback from coordination meeting? Not so far.
+
+- [ ] Michel, Graeme to reach out to activity conveners
+
+## HSF and SFT reporting to WLCG/LHCC
+
+- Eduardo presented to the LHCC on Sep. 10th the "HSF/community Software Report".
+    - Very well received.
+    - The LHCC commends the HSF for its evolution and ongoing reorganisation efforts. It also congratulates us on our software stewardship role within the community
+(e.g., successful PyHEP initiatives, efforts to explore the role of Julia in HEP, the highly appreciated training programme).
+- Eduardo submitted the part "HSF and Community Software Activities" for the October RRB report. (Thank you as ever for the comments/inputs.)
+    - This incorporated updates from community projects, such as IRIS-HEP and SWIFT-HEP, as well as from the HSF.
+
+## Seminar Series
+
+[Indico](https://indico.cern.ch/category/18810/); Coordinators: Benedikt, Michel, Andrea
+
+- 1 October, Julia in high-energy physics: a paradigm shift or just another tool?
+- 30 October, Reconstruction? (Apparently they contacted speakers)
+- 27 November, Generators?
+
+- [ ] Benedikt will follow-up.
+
+## HSF Affiliated Projects
+
+Project [document](https://docs.google.com/document/d/1Un1V21LdehQNwkNGeUZOl_GBQ8IdjUpDp5bi9g2YvLg/edit?usp=sharing) was circulated to the HSF ~2 weeks ago.
+
+Graeme got some private questions on qualifying projects from ATLAS colleagues, e.g., did experiment software count.
+
+A few comments on the [guidelines](https://docs.google.com/document/d/1AiLcqyLA4c1y2Iq-YZyKP7DwN8m2AJb_J44cDuGGAXI/edit?usp=sharing) document re. stability of maintainers from Alex.
+
+- Should not be "downgrading" projects, but encouraging investment
+
+Next steps - Pere and Eduardo to take care of
+
+- [ ] Light revision and move to website
+- [ ] Concrete project engagement
+
+## Advisory Group
+
+No further comments on the document, so we can proceed.
+
+Initial list of members:
+
+- LHC Expts
+- DUNE
+- Belle II
+- "Small" experiments
+- MCNet
+
+Next steps:
+
+- [x] Graeme to draft an email for comments, then contact initial list.
+    - It's [here](https://docs.google.com/document/d/1K5fq41u_HiqvcHWEYrTRXfAxnZmR_PYCXRntKlvrH4I/edit?usp=sharing)
+- [ ] Advisory Group mandate should go onto the website.
+- [ ] Invitations to computing coordinators / MCnet chairs (not sure for small experiments - Pere and Graeme will have a coffee with the CERN rep.)
+
+It was felt that ePIC/EIC and FCC were a bit immature yet to join the AG, but should look again to other potential members from running experiments at other labs. But in any case, go ahead inviting the above.
+
+## AOB
+
+### Coordination Meetings
+
+[Chairing sign up document](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit). We need a few more volunteers from now until the end of the year!
+
+### Domain
+
+Torre made enquiries with BNL who seem to be willing to take over ownership of the domain.
+
+### HSF on Google (and other platforms)
+
+Check accounts used and that information is shared correctly.
+
+| Platform | HSF Account                                | Notes |
+| -------- | ---------- | --- |
+| Google   | `[email protected]`   | Calendar and YouTube                                                        |
+| Zenodo   | `[email protected]` | Better to have individual accounts manage the community |
+| ORCID    | `0000-0002-6574-1593` | Because of Zenodo? Probably not needed                  |
+| Twitter/X | `hepsoftfound`      | Probably not going back... |
+
+At least Graeme has these passwords and they can be shared in the Steering Group.
+
+### Next Meeting
+
+To get out of phase with LHCb software board meetings, next SG meeting in **3** weeks time, 14 October: <https://indico.cern.ch/event/1459900/>.