diff --git a/calendar.md b/calendar.md index dc23da465..aad0530a3 100644 --- a/calendar.md +++ b/calendar.md @@ -8,8 +8,8 @@ The HSF [Community Calendar](https://calendar.google.com/calendar/embed?src=e4v3 can be edited by people in the following Google Groups: - [HSF Steering Group](https://groups.google.com/forum/#!forum/hsf-steering) -- [HSF Activity Area Conveners](https://groups.google.com/forum/#!forum/hsf-wg-conveners) -- [HSF Calendar Editors Group](https://groups.google.com/forum/#!forum/hsf-calendar-editors) Google Groups. +- [HSF Activity Area Conveners](https://groups.google.com/forum/#!forum/hsf-activity-conveners) +- [HSF Calendar Editors Group](https://groups.google.com/forum/#!forum/hsf-calendar-editors) The most straight forward way to do this is to diff --git a/what_are_WGs.md b/what_are_WGs.md deleted file mode 100644 index bf466be29..000000000 --- a/what_are_WGs.md +++ /dev/null @@ -1,106 +0,0 @@ ---- -title: "What are working groups?" -author: "Graeme Stewart" -layout: default ---- - -# Working Groups - -HSF Working Groups are community led groups that organise activities -in particular domains with the aims of increasing communication -between developers, providing a platform for discussion of interesting -problems and novel solutions developments, and fostering the adoption -of common software between different communities. - -Working groups have three conveners, to help share the workload, and -are appointed by the HSF (via an open nomination process and a search -committee) to serve for one year, with renewal possible by mutual -agreement. (In contrast, [interest groups and activity areas]({{ site.baseurl }}/what_are_activities.html) -are less formal.) - -We strive for a diverse representation in the HSF working groups and, in -particular, we very strongly favour having conveners from three different -experiments. - -If you want to form a working group, or want to put some community-wide -activity under the umbrella of the HSF, -just contact the -[HSF Steering Group](mailto:hsf-steering@googlegroups.com). - -Working Groups are added to the website of the HSF, with -description and contact information, and their own -[Indico category](https://indico.cern.ch/category/7972/). - - - -## Being an HSF Working Group Convener - -The HSF is extremely grateful to members of the community who take on the role -of convener in the working groups - *thank you*. Each working group engages -with a different subset of the developer and physics community and thus the -exact pattern of activities that are organised can vary. It is delegated to the -conveners to decide the way to organise so that it best serves the needs in -HEP software and computing as required. That said, organising an event every -4 to 6 weeks is usually a good cadence, although sometimes a series of related -events might happen bunched together more tightly, e.g., looking at one -specific topic from the point of view of several experiments. - -HSF Working Group meetings in general should try to: - -- be there to help encourage the exchange of ideas and techniques -- do not need to focus on "finished" items, but rather can be there - to provide a community forum for unsolved problems -- should ensure there is plenty of time for discussion -- should take notes or minutes for important discussion points (attaching these - to Indico is recommended) - -We strongly encourage the use of common software in the HSF and opportunities -for common development and sharing should be seized when they exist. The HSF -exists as a [GitHub organisation](https://github.com/HSF) and is happy -to host projects to help them grow. This can include things like common -datasets used in development as well as actual code. - -One focus that we encourage is to organise events together with other -groups, e.g., a special session at a workshop, a joint meeting with -a software development project, a cross-cutting topic that bridges -more than one HSF working group (our working groups are not intended to -be silos). These meetings are excellent for bringing together -people that might not normally talk or know each other. - -Our working group conveners should usually dedicate between 5% and 10% of their -time to running the working group. More than 10% is great, but we recognise -that people are busy with many other tasks. Less than 5% and the working group -can fall into an inactive state. Conveners should meet at least once a month to -plan. The HSF Steering Group is always happy to attend to give feedback -and suggestions. - -At least one of the working group conveners should attend the bi-weekly -[HSF Coordination Meetings](https://indico.cern.ch/category/7970/) and -give a short update on the group's recent and forthcoming activities. - -When the HSF organises [workshops](https://indico.cern.ch/category/7971/) -working group conveners can give input to the organising team. If there -will be a session dedicated to the activities of any working group then -conveners will be asked to co-organise it. - -### Recording Meetings and Minutes - -In general, recording *is appropriate* for HSF meetings, which are there to -foster discussion and collaboration, so *we do recommend it*. There are a lot of -meetings and we have a worldwide community, so not everyone who is interested -can join a meeting and recordings can help people to catch-up. - -However, you need to make it very clear with the speakers and to participants that: - -- The meeting is being recorded and will be made public; -- And where the video will be posted ([YouTube]({{ site.baseurl }}/organization/youtube.html), [CDS](http://cds.cern.ch/record/2289430), etc.); - - Note that it is strongly recommended not to add video files directly into Indico, instead post a link to CDS. - -In any case, *please also make sure that meetings are minuted in a concise way* -(it’s not always the case that people have the time to watch the 60 minute -video and they need a shorter summary). Minutes can be posted directly onto -Indico (easy) or to the [HSF website]({{ site.baseurl }}/howto-website.html) (via a PR). diff --git a/what_are_activities.md b/what_are_activities.md index 6d7ecc93b..c11f42991 100644 --- a/what_are_activities.md +++ b/what_are_activities.md @@ -47,3 +47,8 @@ but are kept for reference:
  • {{ activity.title }}
    • {% endfor %} + +## Activity Area Contacts + +Each activity area lists its conveners and gives contact details. In addition, +all conveners can be contacted at `hsf-activity-conveners AT googlegroups.com`.