diff --git a/organization/_posts/2025/2025-07-10-steering.md b/organization/_posts/2025/2025-07-10-steering.md new file mode 100644 index 000000000..d52a68623 --- /dev/null +++ b/organization/_posts/2025/2025-07-10-steering.md @@ -0,0 +1,131 @@ +--- +title: "HSF Steering Group Meeting, 10 July 2025" +layout: plain_toc +--- + +## Attending + +Present/Contributing: Eduardo Rodrigues, Stefan Roiser, Johannes Elmsheuser, Claire Antel, Graeme A Stewart, Torre Wenaus, Liz Sexton-Kennedy, Michel Villanueva, Michel Jouvin, Mark Neubauer + +Apologies: Caterina Doglioni + +## News + +### EPPSU Paper + +Submission to EPJ C is done. (This will be published as an editorial article, with no changes to the content.) + +There were some comments about the use of acronyms, which we should define more clearly (or add a glossary), plus a few other technical points. We think these are easy to address - Michel will take a first pass. + +Content was generally praised! + +### Domain Name + +IJClab took over the `hepsoftwarefoundation.org` domain. + +This is effectively "infinite" as the lab manages many domain names like this. + +ACTION: Michel to have a contact at the lab and pass this on. + +## Advisory Group Follow-ups + +### Advertising the HSF + +There is an action on Paul and Graeme to follow up w.r.t. advertising the HSF within the collaborations/communities. + +We need to draft a text that we can suggest things (still TODO). +We thought it would be good to target the new intake of students in the Autumn. + +## HSF Funding Opportunities and Collaboration + +Ongoing investigations of a more formal MoU and independent status. Unfortunately, no progress since the last meeting. + +- Still general interest in becoming some sort of association? + +- Caterina: the same "introspective" discussion is ongoing in EuCAIF (where the HSF is brought as an example of a very useful organisation!). Personally, I'd start with trying to understand why we want to become a more formal collaboration and what we'd get if we changed from the current do-ocracy / volunteer model. Maybe we start a brainstorming document? + +Change of CERN directorate mean that it would be difficult to make progress until next year. + +## Project Affiliation + +An update has been informally proposed for now: + +> A simple “HSF Affiliated Project” badge, that says the project fulfils the Best Practice guidelines here: and in particular the 9 general guidelines (not the 2 optional ones !). + +> There seemed to be support for the idea of having more nuanced badges, for having extra user support etc. - maybe we should just start with “implements best practice”, which should be relatively quick. + +We also propose to work with the experiments to compile a list of the software packages that are used. + +We decided we should make the criteria more flexible and Graeme had a stab at it: + - Bronze/silver/gold levels replaced by a single affiliation badge. + +ACTION: review and post online asap the new guidelines. + +- "Reviews" in progress: + - NNPDF + - Should re-start discussions with DIRAC + - Any other? + - Positive indications from ACTS, need to ping them to see if they would like to proceed (once simplified scheme is in place); Graeme will do, with Caterina in CC. + +## HSF representation + +- We are regularly asked to present or attend events + - See list of presentations at + - ACTION: please add anything which is missing +- Most recent invitation is for attendance of the [Nov. 2025 ROOT Users workshop](https://cern.ch/root2025). +- These matters are important. How to ensure we have time and budget for it? + +## WLCG Management Board community software liaison + +- The HSF has been having a community software liaison role since a few years + - Details of WLCG MB: +- Eduardo's 2-year term ends in August 2025. +- Need a replacement from September on + - I will attend/report at the September meeting since (1) just after the Summer break, (2) ensure continuity, (3) anyway an RRB report for the past 6 months is due in September +- Proposal for endorsement: Stefan Roiser (CERN) suggested as new liaison for 2 years. There was broad and unanimous support for Stefan to take this role - thank you Stefan! + +## SG Composition + +If you know of someone who is active in community work and shares the HSF's goals consider inviting them to be on the SG. + +## HSF/WLCG Workshop + +Additional post-mortem points? + +Should we have a particular focus on *Software Sustainability*? It is a popular and very relevant topic, with lots of cross-experiment potential. Would it be useful if the HSF were to solicit a mandate from WLCG for this task? It would need to then be expressed as a concrete time-bound task. + +Updates from CD on green/sustainable software: +- summer student started working on list of "green software" resources, we will attempt a pull request when ready (a few weeks to go before that happens) +- EuCAIF Green&Sustainable WG (kick-off: ) would like to propose some joint seminar topics on FAIR and green AI - will get in touch with seminar organisers +- EVERSE will organise a RSQKit training in the Wednesday seminar slot in November, discussions to start in September + +Action: +- Eduardo and Graeme will have a coffee/tea with Simone/WLCG. + - Done, mandate is clear and forum will start in September (or July 30th? agreed with WLCG earlier on, but probably too early). +- Caterina will have a PR at some point with resources. + - Not yet done, see above. +- Caterina will get back to Eleonora Parisi (training organiser) to set up a joint webinar with the compute and accelerator forum. + - Done, see above. + +- Have in mind the next Sustainability workshop at the end of this year. Can the HSF contribute in some way? + +## AOB + +### Coordination Meetings + +As ever... [Chairing sign up document](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit). + +- Every SG member should really be doing 1+ of these in 1 year, which isn't that much after all. Expect a ping at some point if you've been shy ... ;-) + +### C&AF and Seminars + +- Need to progress on properly co-organising these. +- Who takes the lead? +- From CD/GS/ER chat on WLCG environmental sustainability forum: are there any objections to moving seminars, compute & accelerator forum, and WLCG environmental sustainability forum into the same category? + - Potential category “Joint HSF, WLCG and Compute & Accelerator Forum events” here https://indico.cern.ch/category/11728/ (owned by Stefan?) + - Agreed to make a move towards CERN/Seminars. + +### Next Meeting + +Not before September. Enjoy the Summer break :)!