diff --git a/book/_config.yml b/book/_config.yml index 97cac6e..3b3c016 100644 --- a/book/_config.yml +++ b/book/_config.yml @@ -35,6 +35,8 @@ parse: execute: # NOTE: 'cache' to use jupyter-cache, or 'force' to run all execute_notebooks: 'force' + exclude_patterns: + - "**/geospatial-advanced.ipynb" allow_errors: false # Per-cell notebook execution limit (seconds) timeout: 300 diff --git a/book/_toc.yml b/book/_toc.yml index c0839d3..5a3e381 100644 --- a/book/_toc.yml +++ b/book/_toc.yml @@ -10,6 +10,11 @@ parts: - title: Team url: https://icesat-2-2025.hackweek.io/index.html?jump_to=team - file: CoC +- caption: Logistics + chapters: + - file: logistics/index + - file: logistics/venue + - file: logistics/travel - caption: Preparation chapters: - file: preliminary/index diff --git a/book/img/parking.png b/book/img/parking.png new file mode 100644 index 0000000..f7351ad Binary files /dev/null and b/book/img/parking.png differ diff --git a/book/img/walking_directions.png b/book/img/walking_directions.png new file mode 100644 index 0000000..a94b0d8 Binary files /dev/null and b/book/img/walking_directions.png differ diff --git a/book/img/wrf1.jpg b/book/img/wrf1.jpg new file mode 100644 index 0000000..d8512e3 Binary files /dev/null and b/book/img/wrf1.jpg differ diff --git a/book/img/wrf2.jpg b/book/img/wrf2.jpg new file mode 100644 index 0000000..660a300 Binary files /dev/null and b/book/img/wrf2.jpg differ diff --git a/book/img/wrf3.jpg b/book/img/wrf3.jpg new file mode 100644 index 0000000..6f7c2fe Binary files /dev/null and b/book/img/wrf3.jpg differ diff --git a/book/logistics/index.md b/book/logistics/index.md new file mode 100644 index 0000000..4f6e05f --- /dev/null +++ b/book/logistics/index.md @@ -0,0 +1,4 @@ +# Hackweek Logistics + +In this section you will find information on travel and venue details. Check +back often for updates! \ No newline at end of file diff --git a/book/logistics/travel.md b/book/logistics/travel.md new file mode 100644 index 0000000..e618daa --- /dev/null +++ b/book/logistics/travel.md @@ -0,0 +1,89 @@ +# Travel & Accommodation + +## Travel Support +```{Note} +Accommodation is a fluid situation that will be finalized closer to the event. +For your planning purposes, here is what we know as of mid-April 2025: +1. Funds are available to support participant travel and lodging. Details on funding availability will be provided as we invite participants to the event. +2. We are still determining if we will use campus dorms or campus adjacent hotels. +This will be largely driven by total attendance size. +3. Updated information will be posted here listing arrival instructions and other +specifics as the details are finalized. If in doubt or if you have any questions, reach +out to [Mark Welden-Smith](mailto:escience-hackweks@uw.edu) on email or DM via +[ICESAT-2 Slack](https://icesat2hackweek.slack.com/). +``` + +### Self-Accommodation Suggestions + +```{Note} +If booking your own accommodation we recommend the following venues: + +**[The University Inn](https://www.staypineapple.com/university-inn-seattle-wa)** +4140 Roosevelt Way NE Seattle, WA 98105 +(206) 632-5055 + +**[The Watertown Hotel](https://www.staypineapple.com/watertown-hotel-seattle-wa)** +4242 Roosevelt Way NE Seattle, WA 98105 +(206) 826-4242 + +**[Residence Inn - University District](https://www.marriott.com/en-us/hotels/seaud-residence-inn-seattle-university-district/overview/)** +4501 12th Ave NE, Seattle, WA 98105 +(206) 322-8887 +``` + +## Pre-Arrival Instructions +### Slack +If you are new to the ICESAT-2 Slack channel (or no longer have access) contact +[Mark Welden-Smith](mailto:escience-hackweeks@uw.edu). We will be using Slack for +quick communication and updates during the event. + +### What to Bring + +Variable weather clothes (most likely warm (65F-80F) and possibly raining some days +1. Light rain jacket +2. A drinking bottle for water +3. A mug or cup +4. Laptop (unless requesting a UW notebook) +5. Power cord for laptop - don’t forget it! +6. A mouse (if needed) +7. A backpack +8. Comfortable walking shoes + + +## Arriving in Seattle FAQ + +**What is the best way to get to campus from X location?** + +The best answer will depend on your travel preferences. We suggest looking at +[this campus resource](https://www.washington.edu/visit/getting-to-campus/#:~:text=By%20bus%3A%20There%20are%20more,stop%20to%20the%20Visitor%20Center.). + +**Can I park on campus during my time in Seattle?** + +The short answer is yes, but not for free and we cannot reimburse parking expenses. The +cheapest lot is E18 and it uses the [paybyphone app](https://transportation.uw.edu/park/visitor/pay-by-phone-parking) +(or you can call the number on the pay station). Rates may change between now and the +event, so be sure to [check this resource](https://transportation.uw.edu/maps/self-serve-parking) for the most up to date information. +Parking is abundant at this location with the lot designed to take stadium level +traffic during Husky games. + +The map below shows the walking paths between lot [E18 and Physics/Astronomy Tower](https://maps.app.goo.gl/b5mAiJdCFj8MmtSp9). +Note that the suggested path through the middle of campus includes very steep stairs. +Take the lower route near Husky Stadium for an easier, more level travel option. + +If you wish to park closer to the Alder Hall dorms, please refer to the information on +the [transportation website](https://transportation.uw.edu/park/visitor/self-serve). The +closest lots to the Alder Hall dorms are [W41, W10, and W27](https://transportation.uw.edu/maps/self-serve-parking). +The closest lot to the Physics/Astronomy Tower is lot [W27](https://transportation.uw.edu/maps/self-serve-parking). + +![walking_path](../img/parking.png) + + + **Is the the University District next to the eScience Institute area safe?** + +As with any major US metropolitan city, people should be mindful of the environment they +are moving through as a pedestrian. The University District may have a reduced amount of +student pedestrians due to the time of year and depending on the time of day. If you are +at all concerned about your safety coming to and from the hackweek venue, reach out to +[mweldens@uw.edu](mailto:escience-hackweeks@uw.edu). We can facilitate travel buddy +arrangements in groups through Slack for those staying in the same area. We also suggest +looking at this [campus safety website for additional resources](https://www.washington.edu/safety/alert/). diff --git a/book/logistics/venue.md b/book/logistics/venue.md new file mode 100644 index 0000000..906994c --- /dev/null +++ b/book/logistics/venue.md @@ -0,0 +1,93 @@ +# Event Details + +## Schedule +```{Note} +Event schedule will be updated in the months leading up to the event. Up to date +information is listed at [2025.hackweek.io](https://2025.hackweek.io).   +``` + +**[WRF Data Science Studio](https://maps.app.goo.gl/cTSuGrxekn5zcSxT9)** + +9:00 - 5:00 p.m. + +August 18-22, 2025 + + +## Event Venue + +UW Physics/Astronomy Tower + +6th Floor, 3910 15th Ave NE + +Seattle, WA 98195 + +![WRF1](../img/wrf1.jpg) +![WRF2](../img/wrf2.jpg) +![WRF3](../img/wrf3.jpg) + + +In a departure from recent hackweek years in larger venues, we're returning to the +WRF Data Science Studio. For the style of event this year; a smaller gathering of +invitation only peers, the data studio is a great environment for smaller teams. + +```{Note} +More information about first day check-in will be updated here before the event and +communicated via [ICESAT-2 Slack](https://icesat2hackweek.slack.com/). +``` + +## Venue Access +* The data studio is open from 9:00 a.m., Monday through Friday. +* There are two elevators from the ground floor. *Please note stairwell access is +not available when attempting to enter the 6th floor.* + +## Lunch +Lunch will be provided at the data studio in addition to tea & coffee. Menu will be +informed by a survey collecting food preferences. As in previous years, breakfast +and dinner are not provided. + +## Event Request FAQ + +**What food is provided during the week?** + +UW will provide snacks, tea & coffee, and catered lunch during the event from +Monday - Friday. Please note that breakfast and meals outside of the event hours +are not provided. + +**Will my food preferences and restrictions be taken into consideration?** + +Yes. Dietary preferences and restrictions are accounted for based on your responses +in the registration form you’ve already completed. + +**What food do you typically serve during lunch?** + +The Organizing team ensures a non-repeating lunch menu each day, informed by the +overall preferences outlined in the registration form you’ve already completed. + +**Can I request an accessibility or technology accommodation?** + +UW is committed to providing [access and accommodation](https://www.washington.edu/accessibility/) in its services, +programs, and activities. To make a request connected to accessibility, an +accommodation, or health condition contact us at [escience-hackweeks@uw.edu](mailto:escience-hackweeks@uw.edu)  +by August 1st, 2025. + +**Will there be a private lactation room at the event venue?** + +Yes. A secure private space for lactation purposes will be available. + +**Will there be a private space for spiritual practice at the event venue?** + +UW provides spiritual practice spaces for current students, staff, and faculty. +Access to these spaces cannot be guaranteed at this time for campus visitors, +however, if we receive enough interest in this request, the Organizing Team +will explore options for what is feasible within the constraints of our venue +and nearby resources. + +**Can I borrow a laptop for the week?** + +UW has a limited about of PC and Mac notebooks available for attendees. If you +indicated need during the registration process we will reach out with more instructions. + +**Can you provide access to childcare services?** + +Unfortunately, no. There are no available resources to provide childcare during the +hackweek event. \ No newline at end of file