GITBOOK-1085: Marina's Sep 11 changes

Author: marinaramos24

legal/policies-and-conditions/intersect-administration-policies.md

@@ -4,7 +4,4 @@
 * [**Delivery Assurance Process and Best Practice Policy**](intersect-administration-policies/delivery-assurance-process-and-best-practice-policy.md)**:** To provide guidance to all beneficiaries working under contracts administered by Intersect, including smart contracts and legal contracts, to ensure delivery is executed transparently, with accountability, and in line with community expectations.
 * [**Due Diligence Policy**](intersect-administration-policies/due-diligence-policy.md)**:** To establish a structured, comprehensive, and iterative framework for thoroughly investigating and verifying information before Intersect commits to new contractual relationships, transactions, or projects with new individuals or businesses.
 * [**Technical Review Policy**](intersect-administration-policies/technical-review-policy.md)**:** To outline requirements, guidance where necessary, for review and technical audit of milestones (documents, designs, code, or other technical project artefacts) to ensure that the deliverables do not endanger the security, functionality, performance or long-term sustainability of the Cardano Blockchain.
-
-Coming soon:
-
-* **Transparency Policy:** How Intersect intends to demonstrate transparency through these processes.\
+* [Wallet Address Change Policy](intersect-administration-policies/wallet-address-change-policy.md): To ensure the secure and verified update of wallet addresses listed in vendor contracts after contract execution. This policy protects against unauthorized changes and potential fraud by enforcing a standardized identity verification process prior to approving any wallet address modification. \

legal/policies-and-conditions/intersect-administration-policies/wallet-address-change-policy.md

@@ -1,5 +1,7 @@
 # Wallet Address Change Policy
 
+### Wallet Address Change Policy 
+
 **1. Policy Title:** Wallet address change policy
 
 **2. Version:** 1.0
@@ -14,6 +16,8 @@
 
 ***
 
+Please note, following a receipt of change request all subsequent transactions and smart contract payments will be paused, until such time as the change request is verified, proven legitimate and processed.
+
 **7. Purpose:**
 
 * To ensure the secure and verified update of wallet addresses listed in vendor contracts after contract execution. This policy protects against unauthorized changes and potential fraud by enforcing a standardized identity verification process prior to approving any wallet address modification.
@@ -42,6 +46,7 @@ This policy is grounded in the principles of:
 **11. Policy Statements:**
 
 * Vendors may request a wallet address change after contract execution through the defined process. 
+* Any request to update a wallet address must come directly from the authorised contract signatory or a representative with documented delegated authority.
 * All wallet address change requests must be accompanied by a completed KYC via Sumsub.
 * The KYC form must include a valid phone number of an authorized representative.
 * A member of the Operational Services team will conduct a verification call to confirm the requestor’s identity and the change request.
@@ -52,14 +57,14 @@ This policy is grounded in the principles of:
 
 **12. Roles and Responsibilities:**
 
-**Vendor:**
+Vendor:
 
-* Initiates the wallet address change request via sending an email cc’ing in [[email protected]](mailto:[email protected]) and [email protected].
+* Authorised contract signatory or a representative with documented delegated authority Initiates the wallet address change request via sending an email cc’ing in [[email protected]](mailto:[email protected]) and [email protected].
 * Submits the completed KYC form including the authorized phone contact.
 * Ensures availability for the verification call.
 * Submits new wallet address using Intersects [wallet request form.](https://forms.gle/VgX7nZbcnnXL9o99A)
 
-**Operations / Payments Team:**
+Operations / Payments Team:
 
 * Procurement sends the KYC form to the vendor upon request.
 * Conducts the verification call.
@@ -80,8 +85,8 @@ This policy is grounded in the principles of:
 **14. Review and Amendment:**
 
 * This policy will be reviewed annually or upon significant changes to vendor engagement processes, risk management protocols, or applicable regulations.
-* Amendments require approval from the Policy Owner and the Policy Sponsor.
+* Amendments require approval from the Policy Owner and the Policy Sponsor
 
 **15. Related Documents/References:**
 
-[Intersect Due Diligence Policy](https://docs.intersectmbo.org/legal/policies-and-conditions/intersect-administration-policies/due-diligence-policy).
+* [Intersect Due Diligence Policy](https://docs.intersectmbo.org/legal/policies-and-conditions/intersect-administration-policies/due-diligence-policy).