GITBOOK-1137: Rosie's Changes to suit publishing guidelines

Author: Rosie Graham

SUMMARY.md

@@ -191,6 +191,7 @@
     * [Wallet Address & Whitelisting Change Policy](legal/policies-and-conditions/intersect-administration-policies/wallet-address-change-policy.md)
     * [Committee Member Travel & Expense Policy](legal/policies-and-conditions/intersect-administration-policies/committee-member-travel-and-expense-policy.md)
     * [FAQs](legal/policies-and-conditions/intersect-administration-policies/faqs.md)
+  * [Candidate Privacy Policy](legal/policies-and-conditions/candidate-privacy-policy.md)
 
 ## Archive
 

intersect-team/open-positions/executive-director/README.md

@@ -18,17 +18,17 @@
 
 ## Overview
 
-Intersect MBO is the member-based organisation that underpins Cardano’s decentralised governance. Formed to ensure that the Cardano ecosystem remains community-led and self-sustaining, Intersect acts as both a convenor and enabler - connecting developers, Delegated Representatives (DReps), project teams, and members to shape the blockchain’s future collectively.
+Intersect MBO is the member-based organization that underpins Cardano’s decentralized governance. Formed to ensure that the Cardano ecosystem remains community-led and self-sustaining, Intersect acts as both a convenor and enabler - connecting developers, Delegated Representatives (DReps), project teams, and members to shape the blockchain’s future collectively.
 
 Through its committees, working groups, and open membership model, Intersect develops governance frameworks, coordinates ecosystem initiatives, and supports transparency across technical, strategic, and financial domains. Intersect operates independently of IOG, EMURGO, and the Cardano Foundation, while collaborating closely with them to deliver on Cardano’s long-term vision.
 
 At its core, Intersect is about community governance in action, giving the people who build and use Cardano the power to guide its direction.
 
 ## The Role
 
-As the decentralised landscape continues to evolve, we seek an Executive Director (ED) who embodies the principles of transparency, decentralisation, and inclusive community stewardship
+As the decentralized landscape continues to evolve, we seek an executive director (ED) who embodies the principles of transparency, decentralization, and inclusive community stewardship
 
-This is not a traditional executive role: the Executive Director of Intersect is first and foremost a facilitator and enabler of community-driven progress. We are looking for a candidate with strong leadership and operational acumen, paired with an unwavering commitment to open governance, Web3 values, and collaborative ecosystem-building. The ideal candidate will possess experience leading diverse, distributed teams and be capable of driving measurable outcomes in a highly transparent and community-oriented environment.
+This is not a traditional executive role: the executive director of Intersect is first and foremost a facilitator and enabler of community-driven progress. We are looking for a candidate with strong leadership and operational acumen, paired with an unwavering commitment to open governance, Web3 values, and collaborative ecosystem-building. The ideal candidate will possess experience leading diverse, distributed teams and be capable of driving measurable outcomes in a highly transparent and community-oriented environment.
 
 ## Key Responsibilities
 
@@ -43,23 +43,23 @@ This is not a traditional executive role: the Executive Director of Intersect is
 ### Operational Management
 
 * Oversee day-to-day operations and execution of strategic initiatives across working groups and core programs in partnership with membership committees and Intersect staff.
-* Work closely with the Director of Operations and Head of People & Culture to ensure organizational systems, resourcing, and culture enable effective delivery and alignment with Intersect’s strategic goals.
+* Work closely with the director of operations and head of people and culture to ensure organizational systems, resourcing, and culture enable effective delivery and alignment with Intersect’s strategic goals.
 * Develop and implement scalable, decentralized systems and processes to improve transparency and organizational responsiveness.
 * Maintain risk, legal, compliance, and financial oversight in accordance with best practices and member expectations.
 
 ### Governance and Stakeholder Relations
 
 Build trusted relationships with Intersect members, technical and strategic committees, and ecosystem entities such as Cardano Foundation, IOG, EMURGO, and others.
 
-* Work closely with the Board to implement member resolutions, develop new governance tools, and refine the organisational structure.
+* Work closely with the Board to implement member resolutions, develop new governance tools, and refine the organizational structure.
 * Ensure committee charters are respected and facilitate cross-committee coordination without overstepping the legal authority of the board.
 * Inspire and recruit stakeholders from the Cardano community to join the organization and contribute to it.
 
 ### People & Culture
 
 * Build, mentor, and retain a globally distributed executive team and operational staff.
-* Promote diverse viewpoints, individual empowerment, and cultural intelligence across the organisation.
-* Foster a culture of service, collaboration, and decentralisation, consistent with community values.
+* Promote diverse viewpoints, individual empowerment, and cultural intelligence across the organization.
+* Foster a culture of service, collaboration, and decentralization, consistent with community values.
 
 ### Finance & Resource Management
 
@@ -69,15 +69,15 @@ Build trusted relationships with Intersect members, technical and strategic comm
 
 ## Measuring Success
 
-The Executive Director’s performance will be guided by transparent and measurable outcomes. A public-facing dashboard will track quarterly goals and organisational progress, supporting community visibility and accountability. The ED will participate in quarterly performance reviews with the Board and provide regular updates to the community through scheduled calls. The role carries a two-year renewable term, subject to review by both the Board and the community, and begins with a structured 90-day probation period to ensure mutual alignment and success
+The executive director’s performance will be guided by transparent and measurable outcomes. A public-facing dashboard will track quarterly goals and organizational progress, supporting community visibility and accountability. The executive director will participate in quarterly performance reviews with the Board and provide regular updates to the community through scheduled calls. The role carries a two-year renewable term, subject to review by both the Board and the community, and begins with a structured ninety-day probation period to ensure mutual alignment and success
 
 ## Qualifications & Attributes
 
 ### Minimum Requirements
 
-* Demonstrated senior leadership experience in decentralised systems, non-governmental organisations, foundations, or member-based entities, with a proven track record of leading complex initiatives, teams, or organisations in mission-driven environments.
-* Strong track record of operational delivery, organisational leadership, and working with complex, multi-stakeholder communities.
-* Demonstrated alignment with Web3 values, decentralisation principles, and community-led governance.
+* Demonstrated senior leadership experience in decentralized systems, non-governmental organizations, foundations, or member-based entities, with a proven track record of leading complex initiatives, teams, or organizations in mission-driven environments.
+* Strong track record of operational delivery, organizational leadership, and working with complex, multi-stakeholder communities.
+* Demonstrated alignment with Web3 values, decentralization principles, and community-led governance.
 * Proven ability to work in transparent, high-accountability environments.
 * Outstanding interpersonal, communication, and facilitation skills across distributed, diverse teams.
 * Strategic planning experience with a deep understanding of the challenges and opportunities of MBO structures.
@@ -96,17 +96,17 @@ Intersect offers a competitive compensation package benchmarked against global n
 
 This is a remote-first position with significant community engagement and travel, offering opportunities to represent Intersect across global events, governance forums, and ecosystem collaborations.
 
-Intersect is an equal-opportunity organisation. We value diversity of thought, identity, experience, and culture and are committed to building a leadership team that reflects the decentralised community we serve.
+Intersect is an equal-opportunity organization. We value diversity of thought, identity, experience, and culture and are committed to building a leadership team that reflects the decentralized community we serve.
 
 ## Selection Process
 
-Intersect’s Executive Director will be selected through a transparent, community-engaged process which involves the following stages:
+Intersect’s executive director will be selected through a transparent, community-engaged process which involves the following stages:
 
-* Open applications and nominations window which closes **Friday 24th October 2025**.
+* Open applications and nominations window which closes **October 21, 2025**.
 * Application and nomination shortlisting by Intersect’s Head of People & Culture
-* Member and DRep polling, with anonymised candidate profiles and candidate video - scheduled to take place **Monday 27th October to Friday 31st October 2025.**
-* 30 minute ‘Pre-Panel Context Call’ via Google Meets with Intersects Head of People & Director of Operations (information share purposes - not an assessment call)
-* 90 minute Panel interview via Google Meets and final Board selection\
+* Member and DRep polling, with anonymised candidate profiles and candidate video - scheduled to take place **Monday October 27, 2025 to Friday October 31, 2025.**
+* Thirty minute ‘Pre-Panel Context Call’ via Google Meets with Intersects' head of people & director of operations (information share purposes - not an assessment call)
+* Ninety minute Panel interview via Google Meets and final Board selection\
 
 
 _Please note: Profiles of shortlisted candidates (in redacted form) along with a candidate submitted video will be shared with Members and DReps during the polling phase. For transparency, the full hiring process can be accessed within Intersect’s public knowledge base_ [_**here**_](executive-director-recruitment-process.md)_._

legal/policies-and-conditions/candidate-privacy-policy.md

@@ -0,0 +1,94 @@
+# Candidate Privacy Policy
+
+**1. Policy title:** Candidate Privacy Policy 
+
+**2. Version:** 1.0
+
+**3.  Effective date:** 15 October 2025
+
+**4. Review date:** Annually
+
+**5. Policy owner:** Head of People & Culture
+
+**6. Policy sponsor:** Intersect Executive Director
+
+Updated on 15 October 2025
+
+
+
+**7. Overview**
+
+Intersect MBO (“Intersect,” “we,” “our,” or “us”) is committed to protecting the privacy of all applicants participating in Intersect’s recruitment process. This policy explains how we collect, use, share, and protect personal data submitted during the hiring process, in accordance with applicable global data protection laws, including the EU General Data Protection Regulation (GDPR), UK Data Protection Act, and similar international frameworks.
+
+**8. Data we collect** 
+
+We collect and process information provided through the application form or associated materials, including:
+
+* Contact details (e.g. name, email, country of residence)
+* Professional experience, qualifications, and references
+* Motivation statements or other supporting documents
+* Video recordings which supplement your application
+* Optional demographic or community-related information
+* Communication records relating to your application
+
+We may also create anonymised candidate summaries for community polling (Members and DReps). These summaries will not include personal identifiers such as full names, contact details, photos, gender, or specific location information. 
+
+**9. Purpose and Legal Basis** 
+
+We process your personal data for the following purposes:
+
+* Assessing your suitability for the role for which you have applied
+* Conducting fair and transparent recruitment involving Intersect Members, DReps, and the Board who often times will vote on the recruitment of a candidate, using the anonymised data we have referenced above.  
+* Managing communications throughout the selection process
+* Meeting governance and accountability commitments
+
+Our legal bases for processing personal data include:
+
+* Legitimate interest (conducting recruitment activities)
+* Pursuant to Consent  (each applicant understands the manner in which their personal data will be processed and has consented to such processing. If however, you do not agree with us using your personal data in this manner, you must notify the HRBP you are working with and we will withdraw you from the recruitment process and remove your personal data as requested. This will prohibit you from making future applications, providing you understand that we will need to process your personal data as a part of the recruitment process. 
+
+**10. Data Sharing**
+
+Your personal data will only be shared as required for this hiring process. This includes: 
+
+* With internal Intersect staff managing recruitment and the Board for offer selection
+* In anonymized form for Member and DRep polling
+* With third-party service providers (e.g. Typeform, secure document storage) acting under data processing agreements
+
+We will never sell or commercialise your data.
+
+**11. International Transfers** 
+
+As a global organisation, your data may be transferred outside your country of residence. Where such transfers occur, we implement appropriate safeguards, including standard contractual clauses, undertake due diligence on how personal data is handled and stored and work to ensure that there are  at minimum equivalent protections available under applicable law.
+
+**12. Data Retention** 
+
+Your data will be retained securely for up to 12 months after the recruitment process concludes, unless you provide consent for a longer retention period. After this time, data will be securely deleted in its entirety or anonymised so you are no longer identifiable from it. 
+
+**13. Your Rights** 
+
+Depending on your location, you may have the right to:
+
+a. Access, correct, or delete your personal data
+
+b. Restrict or object to the processing of your personal data
+
+c. Withdraw consent at any time (without affecting prior lawful processing)
+
+d. Lodge a complaint with your local data protection authority
+
+In the instance you wish to enact any of 13a- c above, please send your requests to [email protected] and we will get back to you within thirty days of the date of your request, complying as far as is reasonably practical. You understand that depending on the nature of your request, we may may charge you a reasonable fee in order to comply with your request. 
+
+**14. Data Security**
+
+Intersect employs appropriate technical and organisational measures to safeguard personal data against unauthorised access, disclosure, alteration, or destruction.
+
+In the event there is a data breach, we will act to minimise any risk to you and notify you of said breach within twenty four business hours, if you are affected. 
+
+**15. Updates to this Policy** 
+
+We may update this policy periodically to reflect legal, operational, or organisational changes. The latest version is the one available on Intersect’s public Knowledge Base.
+
+If you have any questions that are not answered in this policy about how your data is processed during the recruitment process, please contact [email protected]. 
+
+\