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| 19 | + <img src="assets/image03.jpg" alt="Brisbane Social Chess Logo" /> |
| 20 | + <h1>Brisbane Social Chess</h1> |
| 21 | + <p>A place for casual chess, for fun and friendly people.</p> |
| 22 | + </div> |
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| 33 | + |
| 34 | + <!-- Section: Meeting Minutes --> |
| 35 | + <section class="section"> |
| 36 | + <h2>Meeting Minutes</h2> |
| 37 | + |
| 38 | + <!-- 2025-06-24 --> |
| 39 | + <article class="minutes-entry"> |
| 40 | + <h3>24 June 2025 – Committee Meeting</h3> |
| 41 | + <p><strong>Meeting commenced:</strong> 19:02<br> |
| 42 | + <strong>Meeting concluded:</strong> 19:33</p> |
| 43 | + <p><strong>Present (via Zoom):</strong> Jimmy, Matt, Steve, Rob, John<br> |
| 44 | + <strong>Apologies:</strong> Ben</p> |
| 45 | + |
| 46 | + <h4>Business from Previous Meeting</h4> |
| 47 | + <ul> |
| 48 | + <li>Matt reported 100 business cards were created (~$50) and available to members. |
| 49 | + <br><strong>Motion:</strong> Reimburse Matt for card expenses. <em>Moved by Steve, seconded by Rob – passed unanimously.</em> |
| 50 | + </li> |
| 51 | + <li>Matt confirmed submission of the Not For Profit (NFP) return. Matter is now closed for the year.</li> |
| 52 | + </ul> |
| 53 | + |
| 54 | + <h4>Agenda Items</h4> |
| 55 | + <ul> |
| 56 | + <li><strong>Meetup.com Subscription:</strong> |
| 57 | + <ul> |
| 58 | + <li>Rob proposed reviewing subscription due to high cost ($200 USD / 6 months).</li> |
| 59 | + <li>Affiliation with Chess.com (who formerly covered costs) has ended.</li> |
| 60 | + <li><strong>Motion:</strong> Let the subscription expire on 09/08/2025. Notify members in advance. |
| 61 | + <br><em>Moved by Rob, seconded by Matt – passed unanimously.</em></li> |
| 62 | + <li>Matt & John will manage data export and boost website functionality for continuity.</li> |
| 63 | + <li>Steve will notify members via Meetup about the upcoming change.</li> |
| 64 | + </ul> |
| 65 | + </li> |
| 66 | + |
| 67 | + <li><strong>Chess.com Account:</strong> |
| 68 | + <ul> |
| 69 | + <li>Matt contacted Judit Sztaray at Chess.com. BSC offered a free account: <em>"Brisbane Social Chess"</em>.</li> |
| 70 | + <li><strong>Motion:</strong> Accept and use the new Chess.com account. |
| 71 | + <br><em>Moved by Matt, seconded by Rob – passed unanimously.</em></li> |
| 72 | + <li>John will be the administrator for the account.</li> |
| 73 | + </ul> |
| 74 | + </li> |
| 75 | + |
| 76 | + <li><strong>Grant Applications:</strong> |
| 77 | + <ul> |
| 78 | + <li>Matt has submitted applications to the following: |
| 79 | + <ul> |
| 80 | + <li>Queensland Country Bank</li> |
| 81 | + <li>Brisbane City Council Lord Mayor’s Grant</li> |
| 82 | + <li>Queensland Gambling Community Benefit Fund</li> |
| 83 | + </ul> |
| 84 | + </li> |
| 85 | + <li>The committee agreed to proceed with all applications.</li> |
| 86 | + </ul> |
| 87 | + </li> |
| 88 | + |
| 89 | + <li><strong>AGM Preparation:</strong> |
| 90 | + <ul> |
| 91 | + <li>Steve proposed setting a date and drafting the Notice of Meeting.</li> |
| 92 | + <li>Rob noted that financials must be ready before the Notice is distributed.</li> |
| 93 | + <li>Notice should include: |
| 94 | + <ul> |
| 95 | + <li>Financial report</li> |
| 96 | + <li>Any proposed resolutions (e.g. committee size)</li> |
| 97 | + <li>Summary of committee activity or President’s report</li> |
| 98 | + </ul> |
| 99 | + </li> |
| 100 | + <li><strong>Tentative AGM Date:</strong> Sunday, 31 August 2025</li> |
| 101 | + <li>Matt to collect documentation; Rob to prepare financials; Steve to draft notice.</li> |
| 102 | + </ul> |
| 103 | + </li> |
| 104 | + </ul> |
| 105 | + |
| 106 | + <p><strong>Next Meeting:</strong> In 1 month</p> |
| 107 | + </article> |
| 108 | + |
| 109 | + <hr /> |
| 110 | + |
| 111 | + <!-- May 2025 --> |
| 112 | + <article class="minutes-entry"> |
| 113 | + <h3>May 2025 – Committee Meeting</h3> |
| 114 | + <p><strong>Present:</strong> Jimmy, Steve, Rob, Matt<br> |
| 115 | + <strong>Apologies:</strong> Ben</p> |
| 116 | + |
| 117 | + <h4>Discussion Items</h4> |
| 118 | + <ul> |
| 119 | + <li><strong>ABN & NFP Status:</strong> |
| 120 | + <ul> |
| 121 | + <li>Rob explained the statutory requirement for lodging an NFP self-review return.</li> |
| 122 | + <li>Submission is easy and can be done online or by mail/phone by an office bearer.</li> |
| 123 | + <li>Alternative: cancel ABN, as BSC hasn’t engaged in business recently.</li> |
| 124 | + <li>Matt noted ABN is required for grant applications; his tax agent is handling the process.</li> |
| 125 | + <li><strong>Motion:</strong> Retain ABN. <em>Passed unanimously.</em></li> |
| 126 | + </ul> |
| 127 | + </li> |
| 128 | + |
| 129 | + <li><strong>AGM Early Prep:</strong> |
| 130 | + <ul> |
| 131 | + <li>Steve recommended early planning, including task lists and election readiness.</li> |
| 132 | + <li>Rob confirmed he’ll prepare accounts after the financial year ends.</li> |
| 133 | + </ul> |
| 134 | + </li> |
| 135 | + |
| 136 | + <li><strong>Business Cards:</strong> |
| 137 | + <ul> |
| 138 | + <li>Matt: 250 cards can be printed for ~$100; no current logo or phone number exists.</li> |
| 139 | + <li>Suggested using MeetUp or email for contact — discussion raised monitoring concerns.</li> |
| 140 | + <li>General agreement on value of cards, but more detail is needed.</li> |
| 141 | + </ul> |
| 142 | + </li> |
| 143 | + |
| 144 | + <li><strong>Committee Membership:</strong> |
| 145 | + <ul> |
| 146 | + <li>Ben’s membership status was clarified after payment issues.</li> |
| 147 | + <li><strong>Motion:</strong> Re-appoint Ben to the committee. |
| 148 | + <br><em>Moved by Matt, seconded by Steve – passed unanimously.</em></li> |
| 149 | + </ul> |
| 150 | + </li> |
| 151 | + </ul> |
| 152 | + |
| 153 | + <p><strong>Next Meeting:</strong> In 2 months. Jimmy to confirm date.</p> |
| 154 | + </article> |
| 155 | + |
| 156 | + </section> |
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