Merge pull request #127014 from stevemunk/manage-power-bi-update

Updates to Power BI visual tenant settings.

Author: v-regandowner

articles/azure-maps/media/power-bi-visual/settings-enable-subprocessing.png

@@ -4,7 +4,7 @@ titleSuffix: Microsoft Azure Maps
 description: This article demonstrates how to manage Azure Maps Power BI visual within your organization.
 author: deniseatmicrosoft
 ms.author: limingchen
-ms.date: 11/29/2021
+ms.date: 06/13/2025
 ms.topic: how-to
 ms.service: azure-maps
 ms.subservice: power-bi-visual
@@ -16,9 +16,38 @@ Power BI provides the ability for designers and tenant administrators to manage
 
 ## Tenant admin options
 
-In PowerBI.com, tenant administrators can turn off the Azure Maps visual for all users. Select **Settings** > **Admin** **Portal** > **Tenant settings**. When disabled, Power BI doesn't display the Azure Maps visual in the visualizations pane.
+Tenant administrators can manage Azure Maps visuals via **Settings** > **Admin** **Portal** > **Tenant settings**. These settings control access and data processing for the entire organization.
 
-:::image type="content" source="media/power-bi-visual/tenant-admin-settings.png" alt-text="Power BI admin portal showing tenant settings for the Azure Maps visual.":::
+### Enable the Azure Maps visual
+
+When enabled, users in the organization can create and view reports that use the Azure Maps visual.
+
+- Microsoft temporarily stores and processes your data for essential services like translating locations into latitudes and longitudes.
+- If Azure Maps services are unavailable in your region, your data can be processed outside your tenant's geographic region, compliance boundary, or national cloud instance.
+
+:::image type="content" source="media/power-bi-visual/settings-enable-visual.png" alt-text="Screenshot of the tenant settings to enable the Azure Maps visual in the Power BI admin portal.":::
+
+### Process data outside your region or boundary
+
+When enabled, data sent to Azure Maps can be processed outside your tenant’s geographic region, compliance boundary, or national cloud instance. This is required because Azure Maps services aren't available in all geographic regions or national clouds.
+
+- Enable this setting to access more capabilities provided by Microsoft Online Services subprocessors.
+- Disabling this setting can limit Azure Maps features if services are unavailable in your compliance region.
+
+:::image type="content" source="media/power-bi-visual/settings-enable-subprocessing.png" alt-text="Screenshot showing that data sent to Azure Maps can be processed outside your tenant’s geographic region, compliance boundary, or national cloud instance.":::
+
+### Allow Microsoft subprocessors to process data
+
+Some Azure Maps features, like the selection tool, can utilize third-party mapping capabilities provided by Microsoft Online Services subprocessors.
+
+- Only essential data is shared with these subprocessors, and is used solely to support Azure Maps services.
+- Data can be stored and processed in the United States or other countries where Microsoft or its subprocessors operate.
+- To enable this setting, "Data sent to Azure Maps can be processed outside your tenant’s geographic region, compliance boundary, or national cloud instance" must also be enabled.
+
+:::image type="content" source="media/power-bi-visual/settings-processed-by-subprocessors.png" alt-text="Screenshot showing that data sent to Azure Maps can be processed by Microsoft Online Services subprocessors.":::
+
+> [!NOTE]
+> Azure Maps and subprocessors don't handle personally identifiable information (PII). The data sent to Azure Maps only includes location-related information, such as coordinates or place names, and doesn't include user identities or report consumer information.
 
 ## Next steps