Merge pull request #273714 from AbhishekMallick-MS/Apr-29-2024-Freshness

Freshness - Email reports

Author: prmerger-automator[bot]

articles/backup/backup-reports-email.md

@@ -2,14 +2,17 @@
 title: Email Azure Backup Reports
 description: Create automated tasks to receive periodic reports via email
 ms.topic: conceptual
-ms.date: 04/17/2023
+ms.date: 04/29/2024
 ms.service: backup
 author: AbhishekMallick-MS
 ms.author: v-abhmallick
+ms.custom: engagement-fy24
 ---
 
 # Email Azure Backup Reports
 
+This article describes how to create automated tasks to receive periodic reports via email. 
+
 Using the **Email Report** feature available in Backup Reports, you can create automated tasks to receive periodic reports via email. This feature works by deploying a logic app in your Azure environment that queries data from your selected Log Analytics (LA) workspaces, based on the inputs that you provide. [Learn more about Logic apps and their pricing](https://azure.microsoft.com/pricing/details/logic-apps/).
 
 ## Getting Started
@@ -22,7 +25,7 @@ To configure email tasks via Backup Reports, perform the following steps:
     * **Data To Export** - The tab which you wish to export. You can either create a single task app per tab, or email all tabs using a single task, by selecting the **All Tabs** option.
     * **Email options**: The email frequency, recipient email ID(s), and the email subject.
 
-    ![Email Tab](./media/backup-azure-configure-backup-reports/email-tab.png)
+    :::image type="content" source="./media/backup-azure-configure-backup-reports/email-tab.png" alt-text="Screenshot shows the Email tab." lightbox="./media/backup-azure-configure-backup-reports/email-tab.png":::
 
 3.	After you click **Submit** and **Confirm**, the logic app will get created. The logic app and the associated API connections are created with the tag **UsedByBackupReports: true** for easy discoverability. You'll need to perform a one-time authorization step for the logic app to run successfully, as described in the section below.
 
@@ -38,16 +41,16 @@ To perform the authorization, follow the steps below:
 1.	Go to **Logic Apps** in the Azure portal.
 2.	Search for the name of the logic app you've created and go to the resource.
 
-    ![Logic Apps](./media/backup-azure-configure-backup-reports/logic-apps.png)
+    :::image type="content" source="./media/backup-azure-configure-backup-reports/logic-apps.png" alt-text="Screenshot shows the Logic Apps." lightbox="./media/backup-azure-configure-backup-reports/logic-apps.png":::
 
 3.	Click on the **API connections** menu item.
 
-    ![API Connections](./media/backup-azure-configure-backup-reports/api-connections.png)
+    :::image type="content" source="./media/backup-azure-configure-backup-reports/api-connections.png" alt-text="Screenshot shows the API Connections." lightbox="./media/backup-azure-configure-backup-reports/api-connections.png":::
 
 4.	You'll see two connections with the format `<location>-azuremonitorlogs` and `<location>-office365` - that is, _eastus-azuremonitorlogs_ and _eastus-office365_.
 5.	Go to each of these connections and select the **Edit API connection** menu item. In the screen that appears, select **Authorize**, and save the connection once authorization is complete.
 
-    ![Authorize connection](./media/backup-azure-configure-backup-reports/authorize-connections.png)
+    :::image type="content" source="./media/backup-azure-configure-backup-reports/authorize-connections.png" alt-text="Screenshot shows the Authorize connection." lightbox="./media/backup-azure-configure-backup-reports/authorize-connections.png":::
 
 6.	To test whether the logic app works after authorization, you can go back to the logic app, open **Overview** and select **Run Trigger** in the top pane, to test whether an email is being generated successfully.
 
@@ -62,7 +65,7 @@ To perform the authorization, follow the steps below:
 * Tab-level filters such as **Backup Instance Name**, **Policy Name** and so on, aren't applied. The only exception to this is the **Retention Optimizations** grid in the **Optimize** tab, where the filters for **Daily**, **Weekly**, **Monthly** and **Yearly** RP retention are applied.
 * The time range and aggregation type (for charts) are based on the user’s time range selection in the reports. For example, if the time range selection is last 60 days (translating to weekly aggregation type), and email frequency is daily, the recipient will receive an email every day with charts spanning data taken over the last 60-day period, with data aggregated at a weekly level.
 
-## Troubleshooting issues
+## Troubleshoot issues
 
 If you aren't receiving emails as expected even after successful deployment of the logic app, you can follow the steps below to troubleshoot the configuration: