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Copy file name to clipboardExpand all lines: articles/purview/concept-best-practices-asset-lifecycle.md
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# Business processes for managing data effectively
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As data and content has a lifecycle that requires active management (for example, acquisition - processing - disposal) assets in the Microsoft Purview data catalog need active management in a similar way. "Assets" in the catalog include the technical metadata that describes collection, lineage and scan information. Metadata describing the business structure of data such as glossary, classifications and ownership also needs to be managed.
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As data and content has a lifecycle that requires active management (for example, acquisition - processing - disposal) assets in the Microsoft Purview Data Catalog need active management in a similar way. "Assets" in the catalog include the technical metadata that describes collection, lineage and scan information. Metadata describing the business structure of data such as glossary, classifications and ownership also needs to be managed.
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To manage data assets, responsible people in the organization must understand how and when to apply data governance processes and manage workflows.
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### Benefits
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- Agreed definition and structure of data is required for the Microsoft Purview data catalog to provide effective data search and protection functionality at scale across organizations' data estates.
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- Agreed definition and structure of data is required for the Microsoft Purview Data Catalog to provide effective data search and protection functionality at scale across organizations' data estates.
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- Defining and using processes for asset lifecycle management is key to maintaining accurate asset metadata, which will improve usability of the catalog and the ability to protect relevant data.
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## 1. Capture and maintain assets
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This process describes the high-level steps and suggested roles to capture and maintain assets in the Microsoft Purview data catalog.
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This process describes the high-level steps and suggested roles to capture and maintain assets in the Microsoft Purview Data Catalog.
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:::image type="content" source="media/concept-best-practices/assets-capturing-asset-metadata.png" alt-text="Business Process 1 - Capturing and Maintaining Assets."lightbox="media/concept-best-practices/assets-capturing-asset-metadata.png" border="true":::
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| 2 | [How to create and manage collections](how-to-create-and-manage-collections.md)
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| 3 & 4 | [Understand Microsoft Purview access and permissions](catalog-permissions.md)
| 6 | [How to manage multi-cloud data sources](manage-data-sources.md)
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| 6 | [How to manage multicloud data sources](manage-data-sources.md)
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| 7 | [Best practices for scanning data sources in Microsoft Purview](concept-best-practices-scanning.md)
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| 8, 9 & 10 | [Search the data catalog](how-to-search-catalog.md) <br> [Browse the data catalog](how-to-browse-catalog.md)
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## 2. Glossary and classification maintenance
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This process describes the high-level steps and roles to manage and define the business glossary and classifications metadata to enrich the Microsoft Purview data catalog.
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This process describes the high-level steps and roles to manage and define the business glossary and classifications metadata to enrich the Microsoft Purview Data Catalog.
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:::image type="content" source="media/concept-best-practices/assets-maintaining-glossary-and-classifications.png" alt-text="Business Process 2 - Maintaining glossary and classifications"lightbox="media/concept-best-practices/assets-maintaining-glossary-and-classifications.png" border="true":::
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## 3. Moving assets between collections
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This process describes the high-level steps and roles to move assets between collections using the Microsoft Purview portal.
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This process describes the high-level steps and roles to move assets between collections using the Microsoft Purview compliance portal.
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:::image type="content" source="media/concept-best-practices/assets-moving-assets-between-collections.png" alt-text="Business Process 3 - Moving assets between collections"lightbox="media/concept-best-practices/assets-moving-assets-between-collections.png" border="true":::
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| 7 | [Browse the Microsoft Purview Catalog](how-to-browse-catalog.md)
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> [!Note]
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> It is not currently possible to bulk move assets from one collection to another using the Microsoft Purview portal.
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> It is not currently possible to bulk move assets from one collection to another using the Microsoft Purview compliance portal.
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## 4. Deleting asset metadata
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This process describes the high-level steps and roles to delete asset metadata from the data catalog using the Microsoft Purview portal.
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This process describes the high-level steps and roles to delete asset metadata from the data catalog using the Microsoft Purview compliance portal.
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Asset Metadata may need to be deleted manually for many reasons:
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