Filling out page

Author: whhender

articles/purview/catalog-adoption-insights.md

@@ -11,13 +11,11 @@ ms.date: 05/10/2023
 
 # Get insights into catalog adoption from Microsoft Purview
 
-As described in the [insights concepts](concept-insights.md), the catalog adoption report is part of the "Health" section of the Data Estate Insights App. This report offers a one-stop shop experience for data, governance, and quality focused users like chief data officers and data stewards to get actionable insights into key areas of gap in their data estate.
+As described in the [insights concepts](concept-insights.md), the catalog adoption report is part of the "Health" section of the Data Estate Insights App. This report offers a one-stop shop experience for administrators to determine if and how the Microsoft Purview Data Catalog is being used. It helps answer questions like:
 
-In this guide, you'll learn how to:
-
-> [!div class="checklist"]
-> * Navigate and view catalog adoption report from your Microsoft Purview account.
-> * Drill down for more asset count details.
+- What are my users searching for?
+- How many people used the data catalog last month?
+- What are the most used data assets?
 
 ## Prerequisites
 
@@ -39,93 +37,79 @@ In Microsoft Purview Data Estate Insights, you can get an overview of all assets
 
 1. On the Microsoft Purview **Home** page, select **Data Estate Insights** on the left menu.
 
-   :::image type="content" source="./media/data-stewardship/view-insights.png" alt-text="Screenshot of the Microsoft Purview governance portal with the Data Estate Insights button highlighted in the left menu.":::
+   :::image type="content" source="./media/catalog-adoption-insights/view-insights.png" alt-text="Screenshot of the Microsoft Purview governance portal with the Data Estate Insights button highlighted in the left menu.":::
 
 1. In the **Data Estate Insights** area, look for **Catalog Adoption** in the **Health** section.
 
-   :::image type="content" source="./media/data-stewardship/data-stewardship-table-of-contents.png" alt-text="Screenshot of the Microsoft Purview governance portal Data Estate Insights menu with Catalog Adoption highlighted under the Health section.":::
+   :::image type="content" source="./media/catalog-adoption-insights/select-catalog-adoption.png" alt-text="Screenshot of the Microsoft Purview governance portal Data Estate Insights menu with Catalog Adoption highlighted under the Health section.":::
 
 ## View catalog adoption dashboard
 
-The dashboard is purpose-built for the governance and quality focused users, like data stewards and chief data officers, to understand the data estate health of their organization. The dashboard shows high level KPIs that need to reduce governance risks:
-
-* **Asset curation**: All data assets are categorized into three buckets - "Fully curated", "Partially curated" and "Not curated", based on certain attributes of assets being present. An asset is "Fully curated" if it has at least one classification tag, an assigned Data Owner and a description. If any of these attributes is missing, but not all, then the asset is categorized as "Partially curated" and if all of them are missing, then it's "Not curated".
-* **Asset data ownership**: Assets that have the owner attribute within "Contacts" tab as blank are categorized as "No owner", else it's categorized as "Owner assigned".
-
-   :::image type="content" source="./media/data-stewardship/kpis-small.png" alt-text="Screenshot of the catalog adoption insights summary graphs, showing the three main KPI charts." lightbox="media/data-stewardship/data-stewardship-kpis-large.png":::
-
-### Data estate health
-
-Data estate health is a scorecard view that helps management and governance focused users, like chief data officers, understand critical governance metrics that can be looked at by collection hierarchy.
-
-:::image type="content" source="./media/data-stewardship/data-estate-health-small.png" alt-text="Screenshot of the catalog adoption data estate health table in the middle of the dashboard." lightbox="media/data-stewardship/data-estate-health-large.png":::
-
-You can view the following metrics:
-* **Assets**: Count of assets by collection drill-down
-* **With sensitive classifications**: Count of assets with any system classification applied
-* **Fully curated assets**: Count of assets that have a data owner, at least one classification and a description.
-* **Owner assigned**: Count of assets with data owner assigned on them
-* **No classifications**: Count of assets with no classification tag
-* **Out of date**: Percentage of assets that have not been updated in over 365 days.
-* **New**: Count of new assets pushed in the Data Map in the last 30 days
-* **Updated**: Count of assets updated in the Data Map in the last 30 days
-* **Deleted**: Count of deleted assets from the Data Map in the last 30 days
-
-You can also drill down by collection paths. As you hover on each column name, it provides description of the column, provides recommended percentage ranges, and takes you to the detailed graph for further drill-down.
+The catalog adoption dashboard has several curated tiles and  charts to identify:
 
-:::image type="content" source="./media/data-stewardship/hover-menu.png" alt-text="Screenshot of the catalog adoption data estate health table, with the fully curated column hovered over. A summary is show, and the view more in Stewardship insights option is selected.":::
+- How many active users your data catalog had in the last month
+- How many total searches were performed in the last month
+- Which data catalog features are being used
+- Most viewed assets
+- Top searched keywords in your data catalog
 
-:::image type="content" source="./media/data-stewardship/detailed-view.png" alt-text="Screenshot of the asset curation detailed view, as shown after selecting the view more in stewardship insights option is selected.":::
+:::image type="content" source="./media/catalog-adoption-insights/catalog-adoption-page-inline.png" alt-text="Screenshot of the catalog adoption dashboard page." lightbox="./media/catalog-adoption-insights/catalog-adoption-page-large.png":::
 
-### Asset curation
+### Monthly active users
 
-All data assets are categorized into three buckets - ***Fully curated***, ***Partially curated*** and ***Not curated***, based on whether assets have been given certain attributes.
+The monthly active users tile provides a count of users who have taken at least one action in the Microsoft Purview Data Catalog in the last 30 days. An action in the data catalog includes: searching for a term, browsing in the data catalog, and updating an asset in the data catalog.
 
-:::image type="content" source="./media/data-stewardship/asset-curation-small.png" alt-text="Screenshot of the catalog adoption insights health dashboard, with the asset curation bar chart highlighted." lightbox="media/data-stewardship/asset-curation-large.png":::
+This tile also includes an indicator of a percentage increase or decrease in users from the previous month.
 
-An asset is ***Fully curated*** if it has at least one classification tag, an assigned data owner, and a description.
+### Total searches
 
-If any of these attributes is missing, but not all, then the asset is categorized as ***Partially curated***. If all of them are missing, then it's listed as ***Not curated***.
+The total searches tile provides a count of all searches performed in the Microsoft Purview Data Catalog over the last 30 days. At the bottom it also includes an indicator of a percentage increase or decrease in the number of searches from the previous month.
 
-You can drill down by collection hierarchy.
+### Active users by feature category
 
-:::image type="content" source="./media/data-stewardship/asset-curation-collection-filter.png" alt-text="Screenshot of the catalog adoption asset curation chart, with the collection filter opened to show all available collections.":::
+The active users by feature category chart allows you to monitory user activity trends in your data catalog.
 
-For further information about which assets aren't fully curated, you can select **View details** link that will take you into the deeper view.
+:::image type="content" source="./media/catalog-adoption-insights/active-users-by-feature-category.png" alt-text="Screenshot of the Active users by feature category table, showing the daily date range selected and a line graph of activity.":::
 
-:::image type="content" source="./media/data-stewardship/asset-curation-view-details.png" alt-text="Screenshot of the catalog adoption asset curation chart, with the view details button highlighted below the chart.":::
+At the top of the chart, you can select your date range to view user activity on a daily, weekly, or monthly basis.
 
-In the **View details** page, if you select a specific collection, it will list all assets with attribute values or blanks, that make up the ***fully curated*** assets.
+The table then shows the number of users in the date range performing one of these three categories of actions:
 
-:::image type="content" source="./media/data-stewardship/asset-curation-select-collection.png" alt-text="Screenshot of the asset curation detailed view, shown after selecting View Details beneath the asset curation chart.":::
+- Search and browse - the count of users who performed any search or browse action in the Microsoft Purview Data Catalog
+- Asset curation - the count of users who performed at least any one of these actions on an asset:
+  - Added, removed, or updated a rating
+  - Added or removed a tag
+  - Added or removed a glossary term
+  - Added or removed a classification
+  - Edited an asset's name or description
+  - Added or removed a certification
+  - Added or removed a column level classification, glossary term, description, name, or data type
+  - Added or removed manual lineage
+  - Added or removed a contact
+- All - the count of users who both performed search and browse and asset curation actions within the date range
 
-The detail page shows two key pieces of information:
+### Most viewed assets
 
-First, it tells you what was the ***classification source***, if the asset is classified. It's **Manual** if a curator/data owner applied the classification manually. It's **Automatic** if it was classified during scanning. This page only provides the last applied classification state.
+The most viewed assets table shows the top assets in your data catalog, by sum of views in the last 30 days.
 
-Second, if an asset is unclassified, it tells us why it's not classified, in the column ***Reasons for unclassified***.
-Currently, Data estate insights can tell one of the following reasons:
+:::image type="content" source="./media/catalog-adoption-insights/most-viewed-assets.png" alt-text="Screenshot of the Most viewed assets table, showing the top five viewed assets, their curation status, and the number of views in the last month.":::
 
-* No match found
-* Low confidence score
-* Not applicable
+This table allows you to select through to your most viewed assets for more information, but the table also provides these other details:
 
-:::image type="content" source="./media/data-stewardship/collection-detail-view-columns.png" alt-text="Screenshot of the collection detail view, with the classification source and reasons for unclassified columns highlighted.":::
+- Curation status - There are three possible statuses: "Fully curated", "Partially curated" and "Not curated", based on certain attributes of assets being present. An asset is "Fully curated" if it has at least one classification tag, an assigned Data Owner and a description. If any of these attributes is missing, but not all, then the asset is categorized as "Partially curated" and if all of them are missing, then it's "Not curated". For more information about the curation status of your data assets, see the [data stewardship dashboard](data-stewardship.md).
+- Views - count of the number of views the asset received in the last 30 days.
 
-You can select any asset and add missing attributes, without leaving the **Data estate insights** app.
+### Top searched keywords
 
-:::image type="content" source="./media/data-stewardship/edit-asset.png" alt-text="Screenshot of the asset list page, with an asset selected and the edit menu open.":::
+The top searched keywords table shows your top keywords both for searches that produced results, and searches that didn't. That way you can know what users are finding with the data catalog, and what they're still looking for.
 
-### Trends and gap analysis
+:::image type="content" source="./media/catalog-adoption-insights/top-searched-keywords.png" alt-text="Screenshot of the Top searched keywords table, showing the top searched keywords with search results.":::
 
-This graph shows how the assets and key metrics have been trending over:
+At the top of the table, you can select one of the two radio buttons to select whether to show keywords for searches with results, or searches without results.
 
-* Last 30 days: The graph takes last run of the day or recording of the last run across days as a data point.
-* Last six weeks: The graph takes last run of the week where week ends on Sunday. If there was no run on Sunday, then it takes the last recorded run.
-* Last 12 months: The graph takes last run of the month.
-* Last four quarters: The graph takes last run of the calendar quarter.
+You can select any of the keywords to run the search in the data catalog and see the results for yourself as well.
 
-:::image type="content" source="./media/data-stewardship/trends-and-gap-analysis-small.png" alt-text="Screenshot of the catalog adoption insights summary graphs, with data estate selected, showing the trends and gap analysis graph at the bottom of the page." lightbox="media/data-stewardship/trends-and-gap-analysis-large.png":::
+The table also provides search volume, which is the number of times that keyword was searched in the last 30 days.
 
 ## Next steps