Merge pull request #28672 from MicrosoftDocs/main

[AutoPublish] main to live - 06/11 22:31 PDT | 06/12 11:01 IST

Author: m365-skilling-repo-management[bot]

copilot/microsoft-365-copilot-search-manage.md

@@ -17,14 +17,16 @@ description: Information on how to manage Microsoft 365 Copilot Search.
 
 # Manage Microsoft 365 Copilot Search
 
-No action is required by admins to set up Microsoft 365 Copilot Search. If a user has a Microsoft 365 Copilot license, they can access Copilot Search from the **Search** tab in the Microsoft 365 Copilot app. Users who don't have the Microsoft 365 Copilot app will receive the Microsoft Search experience when clicking the **Search** tab in the Microsoft 365 app.
+No action is required by admins to set up Microsoft 365 Copilot Search. If a user has a Microsoft 365 Copilot license, they can access Copilot Search from the **Search** module in the Microsoft 365 Copilot app across web, desktop, and mobile. Users who don't have the Microsoft 365 Copilot app will receive the Microsoft Search experience when clicking the **Search** module in the Microsoft 365 app.
+
+Learn more about [setting up Microsoft 365 Copilot](/copilot/microsoft-365/microsoft-365-copilot-setup) for your users.
 
 > [!NOTE]
 > Microsoft 365 Copilot Search becomes available in a Targeted release beginning late June 2025. It will become generally available as a Standard release in Q3 2025. Learn more about [Standard and Targeted releases]( /microsoft-365/admin/manage/release-options-in-office-365).
 
 ## Copilot Search and third-party systems
 
-Copilot Search can access and reason over data in third-party systems as well as Microsoft 365 apps and other systems in the Microsoft Graph. This is achieved through Microsoft 365 Copilot connectors, which allow organizations to bring in data from external platforms like Salesforce, ServiceNow, Confluence, and more. Additionally, plugin extensibility enables Copilot Search to interact with third-party apps, making it possible to search and act on data across a wide range of systems, all within the Microsoft 365 experience.
+Copilot Search can access data in third-party systems as well as Microsoft 365 apps and other systems in the Microsoft Graph. This is achieved through Microsoft 365 Copilot connectors, which allow organizations to ingest data from external platforms like Salesforce, ServiceNow, Confluence, and more. 
 
 Learn more about [Microsoft 365 Copilot connectors](/microsoft-365-copilot/extensibility/overview-copilot-connector).
 
@@ -40,7 +42,7 @@ Learn more about [Microsoft 365 Copilot extension](/microsoftsearch/crossover-br
 
 ## Bookmarks and acronyms
 
-As the admin, you can curate bookmarks and acronyms for Copilot Search just as you can for Microsoft Search. Curating bookmarks and acronyms helps surface authoritative, organization-specific answers directly in search results. These features are designed to:
+Admins can configure authoritative information for their tenants using bookmarks and acronyms for Copilot Search just as they can for Microsoft Search. Curating bookmarks and acronyms helps surface organization-specific answers directly in search results. These features are designed to:
 
 - Promote key resources - [Bookmarks](/microsoftsearch/manage-bookmarks)
 - Define internal terminology - [Acronyms](/microsoftsearch/manage-acronyms)
@@ -52,6 +54,12 @@ Organizations can restrict end users from searching for files in certain SharePo
 
 Learn more about [Restricted Content Discovery in SharePoint](/sharepoint/restricted-content-discovery).
 
+In addition, if you're a SharePoint Administrator or above in Microsoft 365, Restricted SharePoint Search is a setting that helps you maintain a list of SharePoint sites, known as the **allowed** list. With this list, you allow access to these designated sites after checking permissions and applying data governance. The allowed list specifies which SharePoint sites can be included in organization-wide search and Copilot experiences. By default, the Restricted SharePoint Search setting is turned off and the allowed list is empty.
+
+Restricted SharePoint Search allows you to restrict both organization-wide search and Copilot experiences to a curated set of SharePoint sites of your choice. Even if you enable Restricted SharePoint Search, users in your organization are still able to interact with files and content they own or that they have previously accessed in Copilot. 
+
+Learn more about [Restricted SharePoint Search](/sharepoint/restricted-sharepoint-search).
+
 Admins can also manage access to other sensitive organizational data using tools and policies tailored to their needs. Microsoft offers solutions to prevent the oversharing of sensitive data and identify sites with the most sensitive documents.
 
 Learn more about [managing access to files and sites](/microsoftsearch/manage-access-files-sites).

copilot/microsoft-365-copilot-search-privacy.md

@@ -18,7 +18,7 @@ description: Information on privacy controls for Microsoft 365 Copilot Search.
 
 # Microsoft 365 Copilot Search privacy and protection
 
-Microsoft 365 Copilot Search is compliant with our existing privacy, security, and compliance commitments to Microsoft 365 commercial customers, including the [General Data Protection Regulation](/compliance/regulatory/gdpr) (GDPR) and [European Union (EU) Data Boundary](/privacy/eudb/eu-data-boundary-learn).
+Microsoft 365 Copilot Search is compliant with our existing [privacy, security, and compliance commitments](/copilot/microsoft-365/microsoft-365-copilot-privacy) to Microsoft 365 commercial customers, including the [General Data Protection Regulation](/compliance/regulatory/gdpr) (GDPR) and [European Union (EU) Data Boundary](/privacy/eudb/eu-data-boundary-learn).
 
 > [!NOTE]
 > Microsoft 365 Copilot Search becomes available in a Targeted release beginning late June 2025. It will become generally available as a Standard release in Q3 2025. Learn more about [Standard and Targeted releases](/microsoft-365/admin/manage/release-options-in-office-365).

copilot/microsoft-365-copilot-search.md

@@ -17,9 +17,9 @@ description: An overview of the Microsoft 365 Copilot search feature.
 
 # Microsoft 365 Copilot Search
 
-Microsoft 365 Copilot Search is an AI-powered, enterprise-grade search experience optimized for your organization. It provides a familiar search experience that helps users find relevant results from your organization and the web.
+Microsoft 365 Copilot Search is an AI-powered, enterprise-grade, universal search experience optimized for your organization. It provides a familiar search experience that helps users quickly find relevant results from your organization and the web.
 
-Copilot Search indexes content across Microsoft 365 and third-party applications, leveraging the Microsoft Graph to interpret user context, natural language, behavioral signals, and organizational relationships. This gives Copilot Search unique insights into a user's work data, enabling it to return highly personalized answers to a user's queries.
+Copilot Search unlocks semantic understanding of content across Microsoft 365 apps as well as third-party apps that are ingested by Microsoft 365 connectors. In this way, it leverages rich signals in the Microsoft Graph to interpret user context, behavioral signals, and organizational relationships. This gives Copilot Search unique insights into a user's work data, enabling it to return highly personalized answers.
 
 Because it's integrated with Microsoft 365 Copilot, users can find the results they need with search, then seamlessly transition to chat for deeper exploration or follow-up task completion.
 
@@ -28,42 +28,36 @@ Because it's integrated with Microsoft 365 Copilot, users can find the results t
 
 ## Access and eligibility
 
-Copilot Search is available to users with an eligible Microsoft 365 Copilot license at no additional cost. It can be accessed through the Microsoft 365 Copilot app on desktop, web, and mobile platforms. The app is available to users with Entra accounts (work or school) and personal Microsoft accounts.
+Copilot Search is available to users with an eligible Microsoft 365 Copilot license at no additional cost. It can be accessed through the Microsoft 365 Copilot app on desktop, web, and mobile platforms. The app is available to users with Entra accounts (work or school).
 
 No action is required by admins or users to set up Copilot Search. If a user has an eligible Microsoft 365 Copilot license, Copilot Search appears as a tab in the Microsoft 365 Copilot app.
 
-Users without an assigned and eligible Microsoft 365 Copilot license will see the classic search experience in Microsoft 365, known as [Microsoft Search](/microsoftsearch/overview-microsoft-search).
-
-Copilot Search isn't included with [Microsoft 365 Copilot Chat](/copilot/overview). While both are part of the broader Microsoft Copilot ecosystem, Copilot Search requires a Microsoft 365 Copilot license, while Copilot Chat does not.
-
-## Differences between Copilot Search and Microsoft Search
-
-Microsoft 365 Copilot Search is designed as an AI-powered, enterprise-grade search assistant. It’s a universal work-search experience, helping you find the content you need in Microsoft 365 as well as third-party applications. It understands natural language, context, relationships, and user behavior to deliver personalized, relevant results. It goes beyond keyword matching to interpret user intent and provide AI-generated answers with references and options to follow up using Copilot Chat.
-
-[Microsoft Search](/microsoftsearch/overview-microsoft-search), by contrast, is a more traditional search experience. It relies on keyword-based queries and returns a list of links or documents. While it integrates with Microsoft 365, it lacks the conversational and contextual depth of Copilot Search.
-
 ## How Copilot Search works with Microsoft 365 Copilot
 
-Copilot Search is integrated into the Microsoft 365 Copilot app as a dedicated **Search** tab. This integration allows users to:
+Copilot Search is integrated into the Microsoft 365 Copilot app as a dedicated **Search** module. This integration makes Copilot Search:
 
-- Use natural language to find information across Microsoft 365 and connected third-party systems
-- Seamlessly transition from a search query to a Copilot-generated answer when intent detection anticipates a multiturn interaction
-- Expand a Copilot Search answer and continue the conversation in Copilot Chat, enabling a fluid handoff between search and chat experiences
+- **Comprehensive**: A universal search experience that allows users to search across all their Microsoft 365 and third-party data sources to find what they need quickly
+- **Fast**: Delivers fast responses at scale across your organizational content
+- **Relevant**: Uses semantic understanding for highly contextual and precise results
+- **Simple**: Features an intuitive, modern user experience
+- **Connected**: Copilot answers and summaries link Search to Chat
+- **Personalized**: Tailored to individual users and tenants
+- **Secure**: Offers enterprise-grade security and privacy
 
 This design positions search as the organizing layer for AI, while chat remains the workspace for task execution and deeper interactions. For example, if a user searches for **what's the status of the Q2 report**, Copilot Search may return a summarized answer and offer to continue the conversation in chat for more nuanced exploration or follow-up actions.
 
 ## Natural language search
 
-Copilot Search supports natural language queries, allowing users to type questions or requests in everyday language. For example, you can search for, **show me the latest updates from the marketing team** or **find the presentation Rachel shared last week**, and Copilot Search will understand your intent and return relevant results from across Microsoft 365, including emails, files, chats, meetings, and more.
+Copilot Search supports natural language queries, allowing users to type questions or requests in everyday language. For example, you can search for, **show me emails from John about Q4 forecasting sent last week** or **where is the spreadsheet that breaks down marketing ROI by region?**, and Copilot Search will understand your intent and return relevant results from across Microsoft 365, including emails, files, chats, meetings, and more.
 
 Copilot Search goes beyond keyword matching by using AI to interpret context, relationships, and meaning, helping you find what you need faster and more intuitively. It also supports traditional keyword queries for specific words or short phrases, relying on exact or partial matches. But a natural language query can engage AI to better interpret the context of the query, leading to more relevant results.
 
 ## Answer types
 
-Depending on the query, Copilot Search can provide concise, authoritative answers that are relevant to your organization. These answers are delivered directly in search results and deliver information about your organization's acronyms, bookmarks, and people.
+Copilot Search allows admins to curate answers that provide concise, authoritative results that are especially relevant to your organization. These answers are delivered directly in search results and convey information about your organization's acronyms, bookmarks, and people.
 
-- **Acronym answers:** Define terminology used in the workplace.
-- **Bookmark answers:** Promote key resources in your organization.
-- **People answers:** Surface coworkers' roles and show how they fit into the organization.
+- **Acronyms:** Define terminology used in the workplace.
+- **Bookmarks:** Promote key resources in your organization.
+- **People:** Surface coworkers' roles and show how they fit into the organization.
 
-For more information, see [how to curate bookmarks and acronyms for Copilot Search](/copilot/microsoft-365/microsoft-365-copilot-page).
+For more information, see [how to curate answers for Copilot Search](/microsoftsearch/setup-microsoft-search#step-2-create-answers).