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1/3. The basic answers to your questions 1 and 3 are "do a SQL query of the corresponding content items/entities to check". Since we're talking about a very specific use-case that Orchard doesn't support out of the box (since it's not a school management system) the approach here would be to model your data, and then query and interact with it. See the tutorials for the basics of data management and content CRUD that are relevant here.
2. There's more than one way, but I'd perhaps create a content part to manage this (assuming you store classes in content items), with a property storing the approval state, and permissions to let only the principal approve or deny. You can send e-mails with

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Answer selected by rwxzig
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