Create IdentifyInactiveGrp.js

This schedule script will execute monthly, weekly or bi-weekly as frequency is scheduled to identify all the groups that are not referenced in any Task(INC/PRD/CHG/RITM) in last 6 month and mark them INACTIVE. 

This activity has been carried out as cleanup activity for groups that are not in use and consuming license role

Author: bird-03

Server-Side Components/Scheduled Job/inactiveGroupCleanup/IdentifyInactiveGrp.js

@@ -0,0 +1,45 @@
+var sixMonthsAgo = new GlideDateTime();
+sixMonthsAgo.addMonthsUTC(-6);
+
+var inactiveGroups = [];
+
+var grGroups = new GlideRecord('sys_user_group');
+grGroups.addInactiveQuery(); // To find all groups that are Active = False in sys_user_group table
+grGroups.addActiveQuery(); // To find all groups that are Active = True in sys_user_group table
+grGroups.query();
+
+while (grGroups.next()) {
+    var groupSysId = grGroups.getValue('sys_id');
+    var groupName = grGroups.getValue('name');
+
+    // Check if the group has any task assigned in the last 6 months
+    var taskCheck = new GlideAggregate('task');
+    taskCheck.addQuery('assignment_group', groupSysId); //filter to only include tasks where the assignment group matches the current group's sys_id.
+    taskCheck.addQuery('sys_created_on', '>', sixMonthsAgo); //filter to only include tasks that were created after the date 6 months ago.
+    taskCheck.addAggregate('COUNT');
+    taskCheck.query();
+
+//If the count is greater than 0, the group has task activity, so it's not inactive.
+
+    var isInactive = true;
+    if (taskCheck.next()) {
+        var count = parseInt(taskCheck.getAggregate('COUNT'), 10);
+        if (count > 0) {
+            isInactive = false;
+        }
+    }
+
+    // Add only unique group names
+    if (isInactive && inactiveGroups.indexOf(groupName) === -1) {
+        inactiveGroups.push(groupName);
+    }
+}
+
+// Output all inactive group names as a comma-separated string
+
+if (inactiveGroups.length > 0) {
+    var groupArrayString = '["' + inactiveGroups.join('", "') + '"]';
+    gs.log('Inactive groups (last 6 months) as array: ' + groupArrayString);
+} else {
+    gs.log('No inactive groups found in the last 6 months.');
+}