Merge pull request #27 from Speedcubing-Canada/jesparaz/jan-feb-2024-minutes-and-hyperlink-fix

Meeting minutes (Jan 2024 Director's Meeting + Feb 2024 Annual Members' Meeting), hyperlink fix

Author: JonEsparaz

public/pdf/annual-members-meeting-feb-3-2024.pdf

@@ -0,0 +1,44 @@
+<style type="text/css">
+  a[href]:after { content : "" }
+</style>
+
+# Annual Members' Meeting - Speedcubing Canada
+
+Date: February 3, 2024
+
+Total number of Members of the Corporation: 18
+Number of Members of the Corporation present: 14
+Number of Members of the Corporation present via proxy: 3
+Number of Members of the Corporation absent: 1
+Quorum present: Yes (17/18)
+
+Location: Online via Google Meet video conference
+
+## Voting method
+
+Votes were collected via the "raise hand" function in Google Meet.
+
+## Speedcubing Canada By-Laws v1.4 Confirmation
+
+- A full changelog of the By-Laws since the last Annual Members' Meeting can be viewed [on GitHub](https://github.com/Speedcubing-Canada/docs-speedcubing-canada/compare/83c688417f8e5c9ac79d1a4337da98915176d9be..60306e3479a4fb42bf933b9d6bc9fd79a6cba682#diff-4730a3f9b6c569e2005c3da7d55b31b3cd5464335e537b62e931d4939501860a)
+- Summary of changes: 
+  - Changed financial year end from December 6 to December 31
+  - Clarified that a Communications Coordinator cannot sign documents on behalf of the corporation (unless they hold another office)
+  - Limited signing authority of an Events Coordinator to CA$5,000 event-related documents
+  - Introduced the Senior Events Coordinator office (no appointments yet), which is still limited to event-related documents, but without a dollar amount limitation
+- Confirmation votes:
+  - 0/17 present Members voted to amend [v1.4 of the Speedcubing Canada By-Laws](https://www.speedcubingcanada.org/documents/by-laws-v1.4.pdf)
+  - 0/17 present Members voted to reject [v1.4 of the Speedcubing Canada By-Laws](https://www.speedcubingcanada.org/documents/by-laws-v1.4.pdf)
+  - 17/17 present Members voted to **confirm** [v1.4 of the Speedcubing Canada By-Laws](https://www.speedcubingcanada.org/documents/by-laws-v1.4.pdf)
+
+## Changes to the Board of Directors
+
+- The two-year initial terms of the Founding Directors of Speedcubing Canada (Abdullah Gulab, Brady Metherall, Jonathan Esparaz, Kristopher De Asis, and Liam Orovec) ended at the conclusion of this Annual Members' Meeting
+- Prior to this Annual Members' Meeting, applications were opened to Members, Officers, and Directors of Speedcubing Canada to apply for election or re-election to the Board of Directors
+- Abdullah Gulab, Jonathan Esparaz, Kristopher De Asis, and Liam Orovec chose to apply for re-election (second term)
+- Brady Metherall chose not to apply for re-election
+- Alexandre Ondet and Tarandeep Mittal chose to apply for election (first term)
+- The applications of Abdullah Gulab, Jonathan Esparaz, Kristopher De Asis, Liam Orovec, and Tarandeep Mittal were accepted by a majority of Members of Speedcubing Canada
+- The application of Alexandre Ondet was not accepted by a majority of Members of Speedcubing Canada
+- The two-year terms of the 2024-2026 Directors of Speedcubing Canada (Abdullah Gulab, Jonathan Esparaz, Kristopher De Asis, Liam Orovec, and Tarandeep Mittal) started at the conclusion of this Annual Member's Meeting
+- Until further notice, Jonathan Esparaz and Liam Orovec will continue to serve as the Chair of the Board and Vice-Chair of the Board, respectively

public/pdf/directors-meeting-jan-15-2024.pdf

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+</style>
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+# Directors' Meeting - Speedcubing Canada
+
+Date: January 15, 2024
+Present: Abdullah Gulab, Brady Metherall, Jonathan Esparaz, Kristopher De Asis, Liam Orovec
+Location: Electronic meeting via Google Workspace
+
+## Definitions
+
+**The Board of Directors** shall refer to Abdullah Gulab, Brady Metherall, Jonathan Esparaz, Kristopher De Asis and Liam Orovec as a collective group.
+
+## Voting method
+
+Votes were collected via Google Forms, which requires the The Board of Directors to sign-in using their Speedcubing Canada Google Workspace account for identification purposes.
+
+## Membership applications
+
+- The Board of Directors voted to **accept** the following individuals as Members of Speedcubing Canada (listed alphabetically):
+  - Alexandre Ondet
+  - Alyssa Esparaz
+  - Ben Bergen
+  - Daniel Daoust
+  - Laura Plourde
+  - Louis Meunier
+  - Matt Hudon
+  - Nicholas McKee
+  - Orion Patrick Donovan
+  - Tarandeep Mittal
+  - Vianne Chang

public/pdf/major-championship-reimbursement-transfer-policy.pdf

@@ -9,7 +9,7 @@ Updated: October 9, 2023
 
 Uses of the words “must”, “must not”, “should”, “should not” and “may” match [RFC 2119](https://www.ietf.org/rfc/rfc2119.txt).
 
-Major championship reimbursement transfer request form: https://forms.gle/MLtugSU2pSFXQ1CMA
+Major championship reimbursement transfer request form: [https://forms.gle/MLtugSU2pSFXQ1CMA](https://forms.gle/MLtugSU2pSFXQ1CMA)
 
 All dollar amounts discussed are in Canadian dollars.
 
@@ -35,7 +35,7 @@ All requirements set out in the Speedcubing Canada Reimbursement Policy **must**
 
 ## Submitting Allowed Expenses
 
-- To request reimbursement for allowed expense(s), the individual requesting reimbursement **must** submit a request via this form: https://forms.gle/MLtugSU2pSFXQ1CMA.
+- To request reimbursement for allowed expense(s), the individual requesting reimbursement **must** submit a request via this form: [https://forms.gle/MLtugSU2pSFXQ1CMA](https://forms.gle/MLtugSU2pSFXQ1CMA).
 - The reimbursement request **must** include the name of the past championship or future championship that the budgeted reimbursement amount is being transferred to as the associated Speedcubing Canada Supported Event.
 - The reimbursement request **must** include the name of the current championship that the budgeted reimbursement amount is being transferred from.
 

public/pdf/reimbursement-policy.pdf

@@ -9,8 +9,8 @@ Updated: October 9, 2023
 
 Uses of the words “must”, “must not”, “should”, “should not” and “may” match [RFC 2119](https://www.ietf.org/rfc/rfc2119.txt).
 
-General reimbursement request form: https://forms.gle/wJri15T8p83dM1MVA
-Automobile allowance reimbursement request form: https://forms.gle/fVqSRbQ6VfAYWJ5k6
+General reimbursement request form: [https://forms.gle/wJri15T8p83dM1MVA](https://forms.gle/wJri15T8p83dM1MVA)
+Automobile allowance reimbursement request form: [https://forms.gle/fVqSRbQ6VfAYWJ5k6](https://forms.gle/fVqSRbQ6VfAYWJ5k6)
 
 All dollar amounts discussed are in Canadian dollars.
 
@@ -148,7 +148,7 @@ This document is extended by the [Speedcubing Canada Major Championship Reimburs
 
 ## Submitting Allowed Expenses
 
-- To request reimbursement for allowed expense(s), the individual(s) and/or group(s) requesting reimbursement **must** submit a request via this form: https://forms.gle/wJri15T8p83dM1MVA. If the reimbursement request is for automobile allowance, the individual(s) and/or group(s) requesting reimbursement **must** submit a request via this form: https://forms.gle/fVqSRbQ6VfAYWJ5k6.
+- To request reimbursement for allowed expense(s), the individual(s) and/or group(s) requesting reimbursement **must** submit a request via this form: [https://forms.gle/wJri15T8p83dM1MVA](https://forms.gle/wJri15T8p83dM1MVA). If the reimbursement request is for automobile allowance, the individual(s) and/or group(s) requesting reimbursement **must** submit a request via this form: [https://forms.gle/fVqSRbQ6VfAYWJ5k6](https://forms.gle/fVqSRbQ6VfAYWJ5k6).
   - The reimbursement request **must** meet one of the two following requirements:
     - Include the name(s) of the Speedcubing Canada Supported Event(s) the allowed expense(s) are associated with.
     - If the allowed expense(s) are for equipment that will have ongoing use at Speedcubing Canada Supported Events, but cannot be directly associated with specific Speedcubing Canada Supported Events(s), provide written explanation to justify the equipment’s benefit to Speedcubing Canada Supported Events in a particular region.

public/pdf/supported-events-policy.pdf

@@ -9,7 +9,7 @@ Updated: October 9, 2023
 
 Uses of the words “must”, “must not”, “should”, “should not” and “may” match [RFC 2119](https://www.ietf.org/rfc/rfc2119.txt).
 
-Speedcubing Canada Supported Event recognition request form: https://forms.gle/Q5e5BHBkDfhoPq8S6
+Speedcubing Canada Supported Event recognition request form: [https://forms.gle/Q5e5BHBkDfhoPq8S6](https://forms.gle/Q5e5BHBkDfhoPq8S6)
 
 All dollar amounts discussed are in Canadian dollars.
 
@@ -20,7 +20,7 @@ A Speedcubing Canada Supported Event is an event, usually an official World Cube
 ## Recognition Process
 
 - Written notice from Speedcubing Canada’s Board of Directors **must** be obtained to officially recognize a Speedcubing Canada Supported Event.
-- Individual(s) and/or group(s) seeking to run a Speedcubing Canada Supported Event **must** submit the following form to request that their event be recognized as a Speedcubing Canada Supported Event: https://forms.gle/Q5e5BHBkDfhoPq8S6.
+- Individual(s) and/or group(s) seeking to run a Speedcubing Canada Supported Event **must** submit the following form to request that their event be recognized as a Speedcubing Canada Supported Event: [https://forms.gle/Q5e5BHBkDfhoPq8S6](https://forms.gle/Q5e5BHBkDfhoPq8S6).
   - The request **must** include a detailed, itemized budget for the event, including all expenses and sources of income.
     - The budget _should_ be balanced and _should_ include a margin of at least 10% to account for unexpected costs and circumstances.
   - The request **must** include the proposed name, date(s) and location of the event.