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‎docs/api/data-deletion-rules.md‎

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---
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id: data-deletion-rules
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title: Data Deletion Rules APIs
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sidebar_label: Data Deletion Rules
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description: Data Deletion Rules APIs allow you to delete ingested data from Sumo Logic.
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---
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<head>
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<meta name="robots" content="noindex" />
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</head>
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<p><a href="/docs/beta"><span className="beta">Beta</span></a></p>
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import useBaseUrl from '@docusaurus/useBaseUrl';
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import ApiIntro from '../reuse/api-intro.md';
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import ApiRoles from '../reuse/api-roles.md';
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<img src={useBaseUrl('img/icons/dashboards.png')} alt="icon" width="50"/>
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Data Deletion Rules allow you to quickly and easily request the removal of ingested data from Sumo Logic. This helps you with removal of inadvertently ingested sensitive data.
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## Documentation
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<ApiIntro/>
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|Deployment|Documentation URL |
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|:----------|:-------------------|
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|AU |https://api.au.sumologic.com/docs/#tag/dataDeletionRules |
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|CA |https://api.ca.sumologic.com/docs/#tag/dataDeletionRules |
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|DE |https://api.de.sumologic.com/docs/#tag/dataDeletionRules |
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|EU |https://api.eu.sumologic.com/docs/#tag/dataDeletionRules |
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|FED |https://api.fed.sumologic.com/docs/#tag/dataDeletionRules |
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|JP |https://api.jp.sumologic.com/docs/#tag/dataDeletionRules |
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|KR |https://api.kr.sumologic.com/docs/#tag/dataDeletionRules |
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|US1 |https://api.sumologic.com/docs/#tag/dataDeletionRules |
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|US2 |https://api.us2.sumologic.com/docs/#tag/dataDeletionRules |
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## Required role capabilities
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<ApiRoles/>
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* Review Deletion Requests
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* Manage Deletion Requests
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* View Deletion Requests

‎docs/manage/deletion-requests.md‎

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:::note
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- During the data deletion process, existing messages may temporarily appear duplicated for a few seconds. These duplicated messages will automatically disappear once the data deletion is complete.
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- Pinned queries may continue to display data identified for deletion for up to 24 hours from the initial run, prior to the data deletion request approval.
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- Data deletion requests are automatically canceled after 30 days if no action is taken.
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:::
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:::info
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:::
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1. Select the **Time Range** when the data was ingested.
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1. When you're done, click **Save**.
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1. Your request will go to a Sumo Logic Customer Support Manager (CSM) for review and approval. You can check on your request in the **Status** column. <br/><img src={useBaseUrl('img/search/get-started-search/deletion-request-status.png')} alt="deletion request status" style={{border: '1px solid gray'}} width="400"/>
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1. An email about your request will be sent to 50 most recently active approval users with [approval access](#approve-the-deletion-request). You can check on your request in the **Status** column.
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:::note
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If you require an approval apart from this 50 users, you can forward the deletion request approval email to the required users.
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:::
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<img src={useBaseUrl('img/search/get-started-search/deletion-request-status.png')} alt="deletion request status" style={{border: '1px solid gray'}} width="400"/>
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### From a Log Search
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<img src={useBaseUrl('img/search/get-started-search/deletion-request-cancel.png')} alt="screenshot showing how to cancel a deletion request" style={{border: '1px solid gray'}} width="800"/>
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## Approve the deletion request
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:::note
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To approve or reject a request, ensure you have the **Review Deletion Requests** [role capability](/docs/manage/users-roles/roles/role-capabilities/). By default, **Manage Deletion Requests** and **View Deletion Requests** capabilities will be added if you have the **Review Deletion Requests** capability.
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:::
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Once the deletion request is created, an email notification will be sent to the users who have approval access. To approve or reject the request, follow the steps below:
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1. [**Classic UI**](/docs/get-started/sumo-logic-ui-classic). Go to **Manage Data > Logs > Deletion Requests**.<br/>[**New UI**](/docs/get-started/sumo-logic-ui). In the Sumo Logic main menu select **Data Management**, and then under **Logs** select **Deletion Requests**.
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1. Filter for the status with **Pending review**. <img src={useBaseUrl('img/search/get-started-search/pending-requests.png')} alt="filter for pending deletion requests" style={{border: '1px solid gray'}} width="800"/>
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1. Click the deletion request to review it.
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1. **Approve** or **Reject** the request based on your requirement.<br/><img src={useBaseUrl('img/search/get-started-search/approve-reject-deletion-request.png')} alt="Approve/Reject deletion requests side panel" style={{border: '1px solid gray'}} width="400"/>
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- **Approve**. Enter **Delete** in the **Approve Deletion Request** pop-up to permanently delete the data, and click the **Delete Data** button. <br/><img src={useBaseUrl('img/search/get-started-search/approve-deletion-request.png')} alt="Approve deletion requests pop-up" style={{border: '1px solid gray'}} width="400"/>
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- **Reject**. Enter the reason for rejection in the **Reject Deletion Request** pop-up to help the requester understand the reason for rejection and take any necessary actions, and click the **Reject Request** button.<br/><img src={useBaseUrl('img/search/get-started-search/reject-deletion-request.png')} alt="Reject deletion requests pop-up" style={{border: '1px solid gray'}} width="400"/>
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## Limitations
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- Deletion requests will be processed one by one.
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- You can create upto 100 deletion requests at a time.
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- Each deletion request can include up to 1 petabyte (PB) of scanned data.
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- You can delete up to 1,000,000 messages per request.
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- You can delete up to 1,000,000 messages per request.
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- The maximum time range for each deletion request is one year.
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- Your system can support up to 10 active concurrent deletion tasks across different customers.
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- Ensure that the requests initiated are not deleting the data prior to `1st February 2024`. Any request before this timestamp will fail in creation.

‎static/img/search/get-started-search/approve-deletion-request.png‎

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‎static/img/search/get-started-search/approve-reject-deletion-request.png‎

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‎static/img/search/get-started-search/pending-requests.png‎

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‎static/img/search/get-started-search/reject-deletion-request.png‎

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