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docs/manage/security/access-keys.md

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@@ -78,11 +78,11 @@ an Access-Control-Allow-Origin header.
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1. [**Classic UI**](/docs/get-started/sumo-logic-ui-classic). In the main Sumo Logic menu, select your username and then **Preferences > Personal Access Keys**.<br/>[**New UI**](/docs/get-started/sumo-logic-ui). In the top menu select your username, and then under **Preferences** select **Personal Access Keys**. You can also click the **Go To...** menu at the top of the screen and select **Personal Access Keys**.
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1. Hover your mouse over an access key and click the three-dot icon to reveal the modification options:<br/><img src={useBaseUrl('/img/security/my-access-keys1.png')} alt="Personal Access Keys tab displaying a list of access keys with options to activate/deactivate, edit, rotate, or delete them." style={{border: '1px solid gray'}} width="800"/>
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* **Edit**. Opens up a window where you can modify the allowlist for your access key.
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* **Activate/Deactivate**. Depending on the current status of your access key, you'll see either an **Activate** or **Deactivate** option. If you deactivate an access key, Sumo Logic will retain the key credentials, but render the key useless. By default, Sumo Logic will deactivate an access key if it has gone unused for more than 30 days, though the [Access Keys deactivation policy](#access-keys-deactivation-policy) can be updated by a Sumo Logic administrator. You can reactivate a key at any time to begin using it again.
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* **Activate/Deactivate**. Depending on the current status of your access key, you'll see either an **Activate** or **Deactivate** option. If you deactivate an access key, Sumo Logic will retain the key credentials, but render the key useless. By default, Sumo Logic will deactivate an access key if it has gone unused for more than 30 days, though the [access keys deactivation policy](#access-keys-deactivation-policy) can be updated by a Sumo Logic administrator. You can reactivate a key at any time to begin using it again.
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:::note
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After an access key is deactivated, there can be a brief period of time during which a previous successful authentication remains cached and a subsequent API request using the deactivated key will succeed. This could occur if the access key was used to authenticate within 15 minutes prior to the key being deactivated.
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:::
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* **Rotate**. Refresh an access key with a new Access ID and Access Key. Copy the new ID and key and use them in all the places where the previous access key was used. Rotate access keys in accordance with your company's rules. By default, access keys expire in 180 days after creation or rotation, though the [Access Keys expiration policy](#access-keys-expiration-policy) can be updated by a Sumo Logic administrator. An access key's expiration date appears in the **Expires At** column.
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* **Rotate**. Refresh an access key with a new Access ID and Access Key. Copy the new ID and key and use them in all the places where the previous access key was used. Rotate access keys in accordance with your company's rules. By default, access keys expire in 180 days after creation or rotation, though the [access keys expiration policy](#access-keys-expiration-policy) can be updated by a Sumo Logic administrator. An access key's expiration date appears in the **Expires At** column.
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* **Delete**. Permanently removes the access key. The key will no longer be usable for API calls. However, deleting a key used to register a collector does not affect the collector, since the only time a collector uses the access key is at installation.
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### Organization access keys
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1. [**Classic UI**](/docs/get-started/sumo-logic-ui-classic). In the main Sumo Logic menu, select **Administration > Security > Access Keys**. <br/>[**New UI**](/docs/get-started/sumo-logic-ui). In the top menu select **Administration**, and then under **Account Security Settings** select **Access Keys**. You can also click the **Go To...** menu at the top of the screen and select **Access Keys**.
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1. Hover your mouse over an access key and click the three-dot kebab icon. This reveals the same modification options that appear on the **Personal Access Key** page, [as described above](#edit-activatedeactivate-rotate-or-delete-access-keys).
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### Access Keys deactivation policy
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### Access keys deactivation policy
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To enhance the security of your account, Sumo Logic will by default automatically deactivate access keys that haven’t been used for 30 days or more. As an extra security measure, deactivating an access key that has gone unused will ensure that forgotten keys cannot be used later to access your account.
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An administrator can adjust the limit to the number of days an Access Key can go unused before being automatically deactivated. To configure this option, you must be a Sumo Logic Administrator or have the **Manage organization settings** role capability.
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To configure the Access Keys deactivation policy:
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To configure the access keys deactivation policy:
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1. [**Classic UI**](/docs/get-started/sumo-logic-ui-classic). In the main Sumo Logic menu, select **Administration > Security > Policies**. <br/>[**New UI**](/docs/get-started/sumo-logic-ui). In the top menu select **Administration**, and then under **Account Security Settings** select **Policies**. You can also click the **Go To...** menu at the top of the screen and select **Policies**.
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1. Under the **Access Keys Deactivation** section, select a value in the **No. of Days** field.<br/><img src={useBaseUrl('img/security/access-keys-deactivation.png')} alt="Access Keys Deactivation settings in Sumo Logic, allowing automatic deactivation of unused or unmodified API access keys after a specified number of days." style={{border: '1px solid gray'}} width="600"/>
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### Access Keys expiration policy
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### Access keys expiration policy
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Sumo Logic will expire and deactivate access keys by default 180 days after the keys are created or rotated. Automatically expiring keys ensures they don't remain in use past your company's access key rotation rules.
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An access key's expiration date appears in the **Expires At** column on the **Access Keys** tab. You can sort by this column to see when you must rotate keys. To rotate a key, hover your mouse over an access key, click the three-dot kebab icon, and select **Rotate**. Rotating an access key resets its expiration date according to the number of days in the policy.
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An administrator can adjust the time period before access keys expire. To configure this option, you must be a Sumo Logic Administrator or have the **Manage organization settings** role capability.
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To configure the Access Keys expiration policy:
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To configure the access keys expiration policy:
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1. [**Classic UI**](/docs/get-started/sumo-logic-ui-classic). In the main Sumo Logic menu, select **Administration > Security > Policies**. <br/>[**New UI**](/docs/get-started/sumo-logic-ui). In the top menu select **Administration**, and then under **Account Security Settings** select **Policies**. You can also click the **Go To...** menu at the top of the screen and select **Policies**.
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1. Under the **Access Keys Expiration** section, select a value in the **Expiration** field. <br/><img src={useBaseUrl('img/security/access-key-expiration-policy.png')} alt="Access Keys Expiration settings in Sumo Logic, allowing automatic expiration of API access keys after a specified number of days." style={{border: '1px solid gray'}} width="600"/>
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1. Under the **Access Keys Expiration** section, select a value in the **Expiration** field. <br/><img src={useBaseUrl('img/security/access-key-expiration-policy.png')} alt="Access keys expiration settings in Sumo Logic, allowing automatic expiration of API access keys after a specified number of days." style={{border: '1px solid gray'}} width="600"/>
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:::warning
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When you set the policy, all access keys inherit the new policy, and the expiration date for all access keys is reset. For example, if you change the policy to 90 days, then all access keys expire 90 days from the time the policy is set, not from the time of creation or last rotation.
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:::

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