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Merge pull request USRSE#1722 from TinasheMTapera/develop
May 2025 Newsletter
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‎.github/ISSUE_TEMPLATE/config.yml‎

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blank_issues_enabled: true
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blank_issues_enabled: false
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contact_links:
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- name: Get in Contact
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url: https://us-rse.org/steering-committee/
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about: If you want to ask a question or get help here, post an issue.
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- name: Code of Conduct
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url: https://us-rse.org/code-of-conduct/
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about: Read the US-RSE Code of Conduct
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about: Read the US-RSE Code of Conduct

‎.github/ISSUE_TEMPLATE/newsletter-draft.yml‎

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name: "Newsletter Draft: New Edition"
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description: "Start a new US-RSE newsletter draft and prepare for collaborative editing."
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title: "Newsletter Draft [Month Year]"
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labels: ["newsletter", "draft"]
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assignees: ["@TinasheMTapera"]
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body:
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- type: markdown
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attributes:
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value: |
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## ✨ Newsletter Draft Checklist
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This issue helps coordinate the creation of a new US-RSE newsletter edition and synchronize collaboration across GitHub and HackMD.
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- type: input
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id: month
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attributes:
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label: Newsletter Month
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description: Month of the newsletter edition (e.g., April)
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placeholder: "April"
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validations:
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required: true
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- type: input
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id: year
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attributes:
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label: Newsletter Year
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description: Year of the newsletter edition (e.g., 2025)
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placeholder: "2025"
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validations:
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required: true
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- type: textarea
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id: highlights
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attributes:
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label: Headline Highlights
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description: Brief description of main highlights or themes for this edition
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placeholder: "Community celebrations, RSE’25 announcement, job board, etc."
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- type: textarea
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id: tasks
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attributes:
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label: Newsletter Tasks
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description: Checklist to complete this edition
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value: |
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### 🛠️ Tasks
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- [ ] Create new markdown draft using Jekyll post format
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- [ ] Add file to `_posts/` with filename: `YYYY-MM-DD-newsletter.md`
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- [ ] Add YAML frontmatter with correct `title`, `date`, and tags
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- [ ] Push draft to `feature/draft-newsletter-[month-year]` branch
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- [ ] Share HackMD link in Slack channels
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- [ ] `#newsletters`
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- [ ] `#working-group-chairs`
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- [ ] `#community-calls`
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- [ ] `#events`
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- [ ] `#general`
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- [ ] Open PR into `develop` with `[WIP] Newsletter [Month Year]`
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- [ ] Create HackMD mirror and paste link below
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- [ ] Collect input and finalize sections by [insert target date]
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- [ ] Develop content for headline
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- [ ] Gather Steering Committee updates
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- [ ] Update community call details and youtube links
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- [ ] Forward previous month's events and opportunities
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- [ ] Clear slack list triage
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- [ ] Get new events and opportunities from slack #events & #general
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- [ ] Check job posting links
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- [ ] Finalize and merge to `main`
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- type: input
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id: hackmd-link
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attributes:
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label: HackMD Link
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description: Paste the link to the HackMD collaborative draft
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placeholder: "https://hackmd.io/@usrse/newsletter-April-2025"
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- type: textarea
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id: notes
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attributes:
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label: Additional Notes
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description: Anything else to note or watch out for this edition?
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placeholder: Add any notes, context, or reminders here...

‎.github/workflows/generate-newsletter.yml‎

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name: Generate Newsletter File
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on:
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issues:
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types: [opened]
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jobs:
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generate-newsletter:
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if: contains(github.event.issue.title, 'Newsletter Draft:')
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runs-on: ubuntu-latest
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steps:
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- name: Checkout repository
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uses: actions/checkout@v3
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- name: Extract values from issue body
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id: vars
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run: |
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month=$(echo "${{ github.event.issue.body }}" | grep -i "Newsletter Month" -A 1 | tail -n 1 | xargs)
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year=$(echo "${{ github.event.issue.body }}" | grep -i "Newsletter Year" -A 1 | tail -n 1 | xargs)
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# Convert month name to MM
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month_num=$(date -d "$month 1" '+%m')
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date="${year}-${month_num}-01"
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branch="feature/newsletter-${year}-${month_num}"
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filename="_posts/${date}-newsletter.md"
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echo "month=$month" >> $GITHUB_OUTPUT
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echo "month_num=$month_num" >> $GITHUB_OUTPUT
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echo "year=$year" >> $GITHUB_OUTPUT
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echo "date=$date" >> $GITHUB_OUTPUT
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echo "branch=$branch" >> $GITHUB_OUTPUT
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echo "filename=$filename" >> $GITHUB_OUTPUT
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- name: Create feature branch from develop
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run: |
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git fetch origin develop
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git checkout -b "${{ steps.vars.outputs.branch }}" origin/develop
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- name: Generate newsletter draft from template
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run: |
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cp _template/newsletter-template.md "${{ steps.vars.outputs.filename }}"
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sed -i "s/{{ month }}/${{ steps.vars.outputs.month }}/g" "${{ steps.vars.outputs.filename }}"
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sed -i "s/{{ year }}/${{ steps.vars.outputs.year }}/g" "${{ steps.vars.outputs.filename }}"
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sed -i "s/{{ date }}/${{ steps.vars.outputs.date }}/g" "${{ steps.vars.outputs.filename }}"
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- name: Commit and push
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run: |
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git config user.name "github-actions[bot]"
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git config user.email "github-actions[bot]@users.noreply.github.com"
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git add "${{ steps.vars.outputs.filename }}"
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git commit -m "Add newsletter draft for ${{ steps.vars.outputs.month }} ${{ steps.vars.outputs.year }}"
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git push origin "${{ steps.vars.outputs.branch }}"
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- name: Comment on issue with branch details
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env:
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GH_TOKEN: ${{ secrets.GITHUB_TOKEN }}
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run: |
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gh issue comment ${{ github.event.issue.number }} --body "Draft file created for **${{ steps.vars.outputs.month }} ${{ steps.vars.outputs.year }}** at \`${{ steps.vars.outputs.filename }}\` in branch \`${{ steps.vars.outputs.branch }}\`.\n\nYou can now:\n1. Open the branch in VS Code using GitFlow (\`feature/newsletter-${{ steps.vars.outputs.year }}-${{ steps.vars.outputs.month_num }}\`)\n2. Edit and review the draft\n3. Open a PR into \`develop\` when ready"

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