shiny-dsts-s26/workspace-tips.html at main · UCANR-IGIS/shiny-dsts-s26 · GitHub

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<title>Workspace Tips</title>

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<h1 class="title toc-ignore">Workspace Tips</h1>

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<div id="setting-up-your-workspace-for-the-workshop"
class="section level1">
<h1>Setting up Your Workspace for the Workshop</h1>
<p>Try to find a spot which is <strong>comfortable</strong> and
<strong>relatively free</strong> from <strong>distractions and
background noise</strong>. Some people find a pair of headphones helps
minimize distractions.</p>
<p><strong>Ergonomics</strong> are important! If you’ve ever tried to
work on a laptop while sitting on a couch for multiple hours, it isn’t
ideal! We will take at least one short bio-break each session.</p>
<p>A <strong>second screen</strong> is extremely helpful, especially for
hands-on workshops where you’ll be working through a software exercise.
With a second screen, you can view the instructor’s slides or demo on
one screen, and open RStudio on the other.</p>
<div
style="width:660px; margin:2em auto; font-style:italic; font-size:120%; text-align:center;">
<img src="images/external-monitor_650x350.jpg" style="border:1px solid grey;"/><br/>
Connecting an external monitor to your computer is the best option for
completing hands-on software workshops in Zoom
</div>
<p><br />
</p>
</div>
<div id="viewing-rstudio-and-zoom-simultaneously"
class="section level1">
<h1>Viewing RStudio and Zoom Simultaneously</h1>
<p>This workshop will be taught online with Zoom (the link will be sent
you via email or a calendar invite). Below are some tips for viewing
Zoom for a hands-on workshop.</p>
<div id="dual-monitors-best-option" class="section level2">
<h2>Dual Monitors (Best Option)</h2>
<p>If you have an <strong>external monitor</strong> for your laptop /
computer, you’re all set. (Tip: turn on Zoom’s <em>dual monitors</em>
option, see below). Many TVs can be used as a second monitor depending
on the video connections.</p>
<p>If you don’t have a second monitor, a <strong>tablet</strong> may
come in handy for viewing the slides / speaker. The Zoom App is
available for Android and iOS.</p>
<p>Note however if you watch the slides on a tablet, you should
<strong>also</strong> have Zoom running on your laptop so you can take
the polls, click on links in the chat window, share your screen with the
instructor, etc. In that scenario, you’ll be logged into the Zoom
meeting on two different devices, but only join the audio on one of the
devices otherwise you may get a lot of echo!</p>
</div>
<div id="tips-single-screen" class="section level2">
<h2>Tips for Using Zoom on a Single Screen</h2>
<div id="tip-1.-turn-on-dual-monitors" class="section level3">
<h3>Tip 1. Turn on ‘Dual Monitors’</h3>
<p>The Zoom client for Windows has a ‘Dual Monitors’ option that will
open up screen shares in a <strong>separate window</strong>. You don’t
actually need two monitors. This option is really useful on a single
monitor, because you can move and resize the screen share window
anywhere you’d like (and even ‘pin’ it to stay on top, see below).</p>
<p>To turn on Dual Monitors, click the gear icon (Settings) in the Zoom
client, then check ‘Dual Monitors’.</p>
<p><img src="images/zoom-client-setting-btn_300x522x256.png"
style="display:block; margin:1em auto; border:1px solid grey;" /></p>
<p><img src="images/zoom-client_dual-monitors_800x500x256.png"
style="display:block; margin:1em auto; border:1px solid grey;" /></p>
</div>
<div id="tip-2.-place-windows-side-by-side" class="section level3">
<h3>Tip 2. Place Windows Side-by-Side</h3>
<p>You can arrange your windows so that you see both RStudio and Zoom
side-by-side (see below for example). You can devote the entire width of
the Zoom window to the screen share by going to ‘View Options’ and
making sure side-by-side mode is turned <strong>off</strong>.</p>
<p>A keyboard shortcut on Windows to move windows to the left or right
is <em>windows key</em> + <em>left/right arrows</em>. You can then
choose which of the remaining windows to put in the other half of the
screen. By default, Windows will divide the screen into equal halves,
but if you resize the width right after you use the shortcut, it will
remember the setting.</p>
<p><a href="./images/rstudio-zoom_side-by-side_1920x1024x256.png" target="_blank"><img src="images/rstudio-zoom_side-by-side_600x320x256.png" style="display:block; margin:1em auto; border:1px solid grey;"></a></p>
<p style="text-align:center; font-style:italic;">
Arranging RStudio and Zoom side-by-side on a single monitor on Windows
</p>
</div>
<div id="tip-3.-use-a-utility-to-keep-the-zoom-window-on-top"
class="section level3">
<h3>Tip 3. Use a Utility to Keep the Zoom Window on Top</h3>
<p>Surprisingly Zoom does not have an ‘always on top’ mode, but you can
keep the Zoom client on top by using a 3rd party utility. Windows users
can check out <a
href="https://efotinis.neocities.org/deskpins/index.html"
target="_blank" rel="noopener">DeskPins</a>, and Mac users can try <a
href="https://rectangleapp.com/" target="_blank"
rel="noopener">Rectangle</a>.</p>
<div class="indented2"
style="border:2px solid lightgray; padding:10px;">
<p><strong>Example: Deskpins</strong></p>
<p>In conjunction with Zoom’s Dual Monitor options, DeskPins let you
‘pin’ Zoom’s window with the presenter’s screen share on top, so you can
watch the presenter’s demo while also working in your GIS program.
Pinned windows can still be resized and moved around, so it doesn’t get
in the way of what you’re working on.</p>
<p><img src="images/deskpins_pinned-window_800x430.jpg"
style="display:block; margin:1em auto; border:1px solid grey;" /></p>
<p>To ‘pin’ a window, right-click on the DeskPins icon in the system
tray, and select ‘Enter Pin Mode’. To ‘unpin’ a window, simply click the
little ‘x’ button that appears when you hover over the pushpin icon.</p>
</div>
</div>
<div id="tip-4.-use-sticky-notes" class="section level3">
<h3>Tip 4. Use Sticky Notes</h3>
<p>If you like to take notes during Zoom meetings, a Sticky Notes
utility can help. Almost all sticky notes programs have an option to
stay on top, so you don’t have to worry about your notes disappearing.
Windows has a built-in ‘Sticky Notes’ app, but an even better one is <a
href="https://www.zhornsoftware.co.uk/" target="_blank"
rel="noopener">Stickies</a> from Zhorn Software.</p>
</div>
</div>
<div id="sharing-your-screen" class="section level2">
<h2>Sharing Your Screen</h2>
<p>If needed, you can <strong>share your RStudio window</strong> with an
instructor during an exercise to get help. Click the ‘Share Screen’
button on Zoom, and select your RStudio window. (Note: please don’t
share the entire screen to avoid accidentally sharing other
windows!)</p>
<p><img src="images/zoom_share_screen_900x558.png"
style="display:block; margin:1em auto; border:1px solid gray;" /><br />
</p>
</div>
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