feat(using-query-tool): update doc to incentivize use of dashboard

Author: goosewin

fern/knowledge-base/using-query-tool.mdx

@@ -24,7 +24,18 @@ The Query Tool is a powerful feature that allows your voice AI assistant to acce
 
 ### **Step 1: Upload Your Files**
 
-Before creating a query tool, you need to upload the files that will form your knowledge base. You can upload files via the API:
+Before creating a query tool, you need to upload the files that will form your knowledge base.
+
+#### Option 1: Using the Dashboard (Recommended)
+
+1. Navigate to **Files** in your Vapi dashboard
+2. Click **Upload File** or **Choose file**
+3. Select the files you want to upload from your computer
+4. Wait for the upload to complete and note the file IDs that are generated
+
+#### Option 2: Using the API
+
+Alternatively, you can upload files via the API:
 
 ```bash
 curl --location 'https://api.vapi.ai/file' \
@@ -36,7 +47,23 @@ After uploading, you'll receive file IDs that you'll need for the next step.
 
 ### **Step 2: Create a Query Tool**
 
-Use the following API call to create a query tool that references your knowledge base files:
+Create a query tool that references your knowledge base files:
+
+#### Option 1: Using the Dashboard (Recommended)
+
+1. Navigate to **Tools** in your Vapi dashboard
+2. Click **Create Tool**
+3. Select **Query** as the tool type
+4. Configure the tool:
+   - **Tool Name**: "Product Query"
+   - **Knowledge Bases**: Add your knowledge base with:
+     - **Name**: `product-kb`
+     - **Description**: "Use this knowledge base when the user asks or queries about the product or services"
+     - **File IDs**: Select the files you uploaded in Step 1
+
+#### Option 2: Using the API
+
+Alternatively, you can create the tool via API:
 
 ```bash
 curl --location 'https://api.vapi.ai/tool/' \
@@ -69,9 +96,19 @@ curl --location 'https://api.vapi.ai/tool/' \
 
 ### **Step 3: Attach the Query Tool to Your Assistant**
 
-After creating the query tool, you'll receive a tool ID. Use this ID to attach the tool to your assistant:
+After creating the query tool, you need to attach it to your assistant:
 
-#### Option 1: Using the API
+#### Option 1: Using the Dashboard (Recommended)
+
+1. Navigate to **Assistants** in your Vapi dashboard
+2. Select the assistant you want to configure
+3. Go to the **Tools** section
+4. Click **Add Tool** and select your query tool from the dropdown
+5. Save and publish your assistant
+
+#### Option 2: Using the API
+
+Alternatively, you can attach the tool via API using the tool ID:
 
 ```bash
 curl --location --request PATCH 'https://api.vapi.ai/assistant/ASSISTANT_ID' \
@@ -93,14 +130,6 @@ curl --location --request PATCH 'https://api.vapi.ai/assistant/ASSISTANT_ID' \
   just the toolIds field. This will overwrite any existing model configuration.
 </Warning>
 
-#### Option 2: Using the Dashboard
-
-1. Navigate to the Assistant section in your Vapi dashboard
-2. Select the assistant you want to configure
-3. Go to the Tools section
-4. Add the query tool by selecting it from the available tools
-5. Save and publish your assistant
-
 <Frame caption="Adding a query tool to your assistant">
   <img
     src="../static/images/knowledge-base/query-tool.png"