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Add process flowcharts and diagrams for complex workflows #516

@BekahHW

Description

@BekahHW

Description

Complex processes like Lightning Talks coordination, Lunch & Learn management, and Monthly Challenge workflows would benefit from visual aids to help volunteers understand the process flow.

Proposed Diagrams

  • Lightning Talks end-to-end process flow
  • Lunch & Learn workflow from request to completion
  • Monthly Challenge lifecycle
  • Coffee Table Groups setup and management process
  • Post-production workflow for A/V content

Implementation Suggestions

  • Use Mermaid diagrams (supported natively by GitHub/Docusaurus)
  • Create flowcharts showing decision points and responsibilities
  • Include timeline diagrams for time-sensitive processes
  • Add role-based swimlane diagrams where multiple people are involved

Example Locations

  • docs/lightning-talks/processes/project-workflow.md - could use a comprehensive flowchart
  • docs/lunch-and-learns/process-docs.md - complex workflow with multiple roles
  • docs/monthly-challenges/facilitators-docs/ - challenge lifecycle diagram

Acceptance Criteria

  • At least 3 major processes have visual diagrams
  • Diagrams are clear and easy to understand
  • Visual aids are properly integrated into existing documentation
  • Diagrams use consistent styling and conventions
  • Documentation explains how to maintain/update diagrams

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