MEMORY.md

MEMORY.md - Long-Term Memory

Family

• Nela — wife
• Pearl — daughter, Year 1 at Newton Prep
• Finn — son, starting Newton Prep Nursery 2026

Pearl — Newton Prep

• School: Newton Prep, Year 1
• Newsletter: Weekly "Year 1 Newsletter" emails from info@parentmail.co.uk (subject: "Year 1 Newsletter, Monday...")
• Newsletter contains: Google Drive PDF link with weekly learning, events, action items
• Action required: When newsletter arrives:
  1. Download and summarize the PDF
  2. Include link to the PDF
  3. Check for events (photos, trips, etc.) — calculate ACTUAL DATES from newsletter date (e.g., "Thursday" = newsletter date + 3 days)
  4. Only ASK about calendar entries for FUTURE events (compare to today's date!)
  5. Post summary to Alex (later: family group chat)
• Teacher contact: Via school office or ParentMail

Finn — Newton Prep

• Starting Nursery 2026
• Acceptance confirmed Dec 2025

Background Agents (2026-02-02)

Separate agents for monitoring tasks — run independently, don't interrupt main chat.

email-bot (Sonnet)

• Cron: email-check-bg — every 5 min
• Auto-archives Amazon emails (unless OTP codes)
• Only WhatsApps Alex for important emails
• State: memory/email-monitor-state.json
• Procedure: memory/procedures/email-monitor.md

marketplace-bot (Sonnet)

• Cron: marketplace-check — every 10 min (dynamic based on activity)
• Handles buyer inquiries, declines lowballs
• Only WhatsApps Alex for reasonable offers or issues
• State: memory/marketplace-listings.json
• Procedure: memory/procedures/marketplace.md

Both share the same workspace and browser profile as Jarvis.

Auto-handling:

• Amazon emails: Auto-archive UNLESS they contain OTP/delivery codes
• OTP codes: Store in state file, keep email in inbox until delivery confirmed
• Priority: School/ParentMail, delivery issues, time-sensitive → notify immediately
• Skip silently: Marketing, newsletters, GitHub notifications

State file: memory/email-monitor-state.json

• processedIds — last 100 email IDs (avoid re-processing)
• otpCodes — active delivery codes awaiting confirmation

Procedure doc: memory/procedures/email-monitor.md

Notes

• 2026-01-30: Alex clarified family members. Previous cron jobs incorrectly said "Pearl's flight" — was actually Nela's flight.
• 2026-01-30: Set up Year 1 Newsletter monitoring for Pearl. Emails come weekly on Mondays ~4pm from ParentMail.
• 2026-02-02: Tried per-minute email polling via sub-agents/workers — announce-back spam made it unusable. Reverted to heartbeat-based checking.