From bc1dc02f44cc0aed591814efa3ed7a03e1eea22d Mon Sep 17 00:00:00 2001 From: qinghai Date: Tue, 21 Oct 2025 09:19:18 +0800 Subject: [PATCH 1/2] docs: add PPMC member nomination documentation (cherry picked from commit 46acdfa69a8c297e31dda84b147666a35227829c) --- website/community/pmc/nominate-ppmc-member.md | 161 ++++++++++++++++++ .../current/pmc/nominate-ppmc-member.md | 160 +++++++++++++++++ 2 files changed, 321 insertions(+) create mode 100644 website/community/pmc/nominate-ppmc-member.md create mode 100644 website/i18n/zh-cn/docusaurus-plugin-content-docs-community/current/pmc/nominate-ppmc-member.md diff --git a/website/community/pmc/nominate-ppmc-member.md b/website/community/pmc/nominate-ppmc-member.md new file mode 100644 index 000000000..acfec38b0 --- /dev/null +++ b/website/community/pmc/nominate-ppmc-member.md @@ -0,0 +1,161 @@ +--- +id: 'nominate-ppmc-member' +title: 'Nominate New PPMC Member' +--- + +## Nominate PPMC member Guide + +This document describes how Apache Fesod (incubating) PPMC members can nominate new PPMC members. + +## Discuss Candidate +Start a discussion by sending an email to private@fesod.apache.org: + +candidate_name: Full name of the candidate. +candidate_github_id: Candidate's GitHub ID. +Subject: + +```text +[Discuss] Nomination of ${candidate_name} as a PPMC member for Apache Fesod (Incubating) +``` + +Body: + +```text +Hi All, + +I'm reaching out to officially nominate ${candidate_name} [1] as a new +PPMC member for Apache Fesod (incubating). + +${candidate_contributions} + +Feel free to share any thoughts or suggestions you might have! + +[1]. https://github.com/${candidate_github_id} + +Warm regards, + +${your_name} +``` + +## Initiate Candidate Vote +Start a vote by sending an email to private@fesod.apache.org: + +candidate_name: Full name of the candidate. +candidate_github_id: Candidate's GitHub ID. +discussion_thread: Discussion email thread URL. +vote_thread: Vote email thread URL. +Subject: + +```text +[VOTE] New PPMC member: ${candidate_name} +``` + +Body: + +```text +Hi All, + +We've been discussing ${candidate_name} [1] becoming a new PPMC member for our community, as you might have seen in discussion thread [2]. Now it's time to kick off the official voting process. We'd love for you to cast your vote and let us know if you support bringing ${candidate_name} on board as a new PPMC member. Your input is super important in helping us make this decision. + +Voting ends one week from today. + +Please vote accordingly: + +[ ] +1 approve + +[ ] +0 no opinion + +[ ] -1 disapprove (and reason) + +[1]. https://github.com/${candidate_github_id} +[2]. https://lists.apache.org/thread/${discussion_thread} + +Warm regards, +${your_name} +``` + +## Announce Vote Result +After at least 3 "+1" binding votes and no vetoes, announce the vote result: + +Subject: + +```text +[RESULT] [VOTE] New PPMC member:${candidate_name} +``` + +Body: + +```text +Hi All, + +The vote for ${candidate_name} to become a new PPMC member has passed, with ${N} +1 binding votes, no +0 or -1 votes. + +${N} (+1 binding) + +- XXX +- YYY +- ZZZ + +Vote thread: https://lists.apache.org/thread/${vote_thread} + +Warm regards, +${your_name} +``` + +## Send Invitation Email to Candidate +Send an invitation email to the candidate and CC private@fesod.apache.org: + +Subject: + +```text +Invitation to become Apache Fesod(incubating) PPMC member: ${candidate_name} +``` + +Body: + +```text +Hi ${candidate_name}, + +The Fesod Podling Project Management Committee (PPMC) hereby offers +you membership in PPMC. These privileges are offered on the +understanding that you'll use them reasonably and with common sense. +We like to work on trust rather than unnecessary constraints. + +Of course, you can decline and instead remain as a contributor, +participating as you do now. + +This personal invitation is a chance for you to accept or decline in private. +Please let us know in reply to this message whether you accept or decline. + +Warm regards, +${your_name} +``` + +## Add Candidate to PPMC List +After the candidate accepts the invitation and records their iCLA, add the candidate to the PPMC list through [whimsy roster tools](https://whimsy.apache.org/roster/ppmc/fesod#pmc) + +## Announce +Once the nominee accepts the invitation, send a notification email to dev@fesod.apache.org to welcome the new PPMC member. Here is an email template: + +Subject: + +```text +Welcome new PPMC member: ${candidate_name} +``` + +Body: + +```text +Hi Community, + +On behalf of Apache Fesod(incubating) PPMC, I am pleased to announce that ${candidate_name} [1], has been voted as a new PPMC member. + +Please join me to say congratulations to him! + +${candidate_name}, would you please briefly introduce yourself to community? + +[1]. https://github.com/${candidate_github_id} + +Warm regards, +${your name} +``` \ No newline at end of file diff --git a/website/i18n/zh-cn/docusaurus-plugin-content-docs-community/current/pmc/nominate-ppmc-member.md b/website/i18n/zh-cn/docusaurus-plugin-content-docs-community/current/pmc/nominate-ppmc-member.md new file mode 100644 index 000000000..54a59ce6f --- /dev/null +++ b/website/i18n/zh-cn/docusaurus-plugin-content-docs-community/current/pmc/nominate-ppmc-member.md @@ -0,0 +1,160 @@ +--- +id: 'nominate-ppmc-member' +title: '提名新 PPMC 成员' +--- + +本文档主要介绍Apache Fesod (incubating) PPMC成员如何提名新的PPMC成员。 + +## 讨论候选人 +发起一个讨论到邮件到 private@fesod.apache.org: + +candidate_name: 候选人全名。 +candidate_github_id: 候选人 GitHub id。 +标题: + +```text +[Discuss] Nomination of ${candidate_name} as a PPMC member for Apache Fesod (Incubating) +``` + +正文: + +```text +Hi All, + +I'm reaching out to officially nominate ${candidate_name} [1] as a new +PPMC member for Apache Fesod (incubating). + +${candidate_contributions} + +Feel free to share any thoughts or suggestions you might have! + +[1]. https://github.com/${candidate_github_id} + +Warm regards, + +${your_name} +``` + +## 发起候选人投票 +发起一个投票到邮件 private@fesod.apache.org: + +candidate_name: 候选人全名。 +candidate_github_id: 候选人的 GitHub id。 +discussion_thread: 讨论邮件 thread URL。 +vote_thread: 投票邮件 thread URL。 +标题: + +```text +[VOTE] New PPMC member: ${candidate_name} +``` + +正文: + +```text +Hi All, + +We've been discussing ${candidate_name} [1] becoming a new PPMC member for our community, as you might have seen in discussion thread [2]. Now it's time to kick off the official voting process. We'd love for you to cast your vote and let us know if you support bringing ${candidate_name} on board as a new PPMC member. Your input is super +important in helping us make this decision. + +Voting ends one week from today. + +Please vote accordingly: + +[ ] +1 approve + +[ ] +0 no opinion + +[ ] -1 disapprove (and reason) + +[1]. https://github.com/${candidate_github_id} +[2]. https://lists.apache.org/thread/${discussion_thread} + +Warm regards, +${your_name} +``` + +在至少 3 "+1" 有约束力的投票且没有否决后，宣布投票结果： + +标题: + +```text +[RESULT] [VOTE] New PPMC member:${candidate_name} +``` + +正文: + +```text +Hi All, + +The vote for ${candidate_name} to become a new PPMC member has passed, with ${N} +1 binding votes, no +0 or -1 votes. + +${N} (+1 binding) + +- XXX +- YYY +- ZZZ + +Vote thread: https://lists.apache.org/thread/${vote_thread} + +Warm regards, +${your_name} +``` + +## 发送邀请邮件给候选人 +给候选人发送邮件邀请并抄送private@fesod.apache.org: + +标题: + +```text +Invitation to become Apache Fesod(incubating) PPMC member: ${candidate_name} +``` + +正文: + +```text +Hi ${candidate_name}, + +The Fesod Podling Project Management Committee (PPMC) hereby offers +you membership in PPMC. These privileges are offered on the +understanding that you'll use them reasonably and with common sense. +We like to work on trust rather than unnecessary constraints. + +Of course, you can decline and instead remain as a contributor, +participating as you do now. + +This personal invitation is a chance for you to accept or decline in private. +Please let us know in reply to this message whether you accept or decline. + +Warm regards, +${your_name} +``` + +## 添加候选人到 PPMC 列表 +在候选人接受邀请并记录iCLA后，将候选人添加到PPMC列表中，通过 [whimsy roster tools](https://whimsy.apache.org/roster/ppmc/fesod#pmc) + +## 宣布 +一旦被提名人接受了邀请，发送一封通知邮件 到dev@fesod.apache.org 欢迎新的 PPMC member。下面是一个电子邮件模板： + +标题: + +```text +Welcome new PPMC member: ${candidate_name} +``` + +正文: + +```text +Hi Community, + +On behalf of Apache Fesod(incubating) PPMC, I am pleased to announce that ${candidate_name} [1], has been voted as a new PPMC member. + +Please join me to say congratulations to him ! + +${candidate_name}, would you please briefly introduce yourself to community? + + +[1]. https://github.com/${candidate_github_id} + +Warm regards, +${your name} +``` \ No newline at end of file From 53d63fce1ca73d4b52d62e10a64fffbefdce6c68 Mon Sep 17 00:00:00 2001 From: qinghai Date: Tue, 21 Oct 2025 15:36:37 +0800 Subject: [PATCH 2/2] docs: fix PPMC nomination process based on IPMC feedback --- website/community/pmc/nominate-ppmc-member.md | 60 ++++++++++++++---- .../current/pmc/nominate-ppmc-member.md | 61 +++++++++++++++---- 2 files changed, 97 insertions(+), 24 deletions(-) diff --git a/website/community/pmc/nominate-ppmc-member.md b/website/community/pmc/nominate-ppmc-member.md index acfec38b0..c03773e3c 100644 --- a/website/community/pmc/nominate-ppmc-member.md +++ b/website/community/pmc/nominate-ppmc-member.md @@ -102,33 +102,69 @@ Warm regards, ${your_name} ``` +## Send NOTICE to IPMC +After announcing the vote result on the PPMC private list, send a NOTICE email to the IPMC (private@incubator.apache.org) to inform them of the new PPMC member addition: + +Subject: + +```text +[NOTICE] New PPMC member for Apache Fesod (Incubating): ${candidate_name} +``` + +Body: + +```text +Hi IPMC, + +Apache Fesod (Incubating) PPMC has voted in ${candidate_name} as a new PPMC member. + +Vote result: ${N} +1 binding votes, no vetoes +Vote thread: https://lists.apache.org/thread/${vote_thread} + +The PPMC will now send an invitation to the candidate to join the PPMC. + +Regards, +${your_name} +Apache Fesod PPMC Member +``` + ## Send Invitation Email to Candidate -Send an invitation email to the candidate and CC private@fesod.apache.org: +After sending the NOTICE to IPMC, send a formal invitation email to the candidate and CC private@fesod.apache.org: Subject: ```text -Invitation to become Apache Fesod(incubating) PPMC member: ${candidate_name} +[INVITATION] Apache Fesod (Incubating) PPMC Membership for ${candidate_name} ``` Body: ```text -Hi ${candidate_name}, +Dear ${candidate_name}, -The Fesod Podling Project Management Committee (PPMC) hereby offers -you membership in PPMC. These privileges are offered on the -understanding that you'll use them reasonably and with common sense. -We like to work on trust rather than unnecessary constraints. +On behalf of the Apache Fesod (Incubating) Podling Project Management Committee (PPMC), I am pleased to invite you to become a PPMC member of the Apache Fesod project. -Of course, you can decline and instead remain as a contributor, -participating as you do now. +The PPMC has voted to approve your membership based on your valuable contributions to the project. As a PPMC member, you will have the privilege to: -This personal invitation is a chance for you to accept or decline in private. -Please let us know in reply to this message whether you accept or decline. +- Participate in PPMC discussions and decisions +- Vote on PPMC matters including new committers and PPMC members +- Help guide the project's development and community growth +- Contribute to the project's success within the Apache Software Foundation + +This invitation comes with the understanding that you will use these privileges responsibly and in accordance with Apache's principles of open governance and collaborative development. + +Of course, you may decline this invitation and continue to participate as a contributor. This is a personal invitation, and your response can be made privately. + +Please reply to this message to let us know whether you accept or decline this invitation. + +If you accept, please ensure you have completed your iCLA (Individual Contributor License Agreement) if you haven't already done so. You can check your status and complete the iCLA at: https://www.apache.org/licenses/icla.pdf + +We look forward to your positive response and continued contributions to Apache Fesod. + +Best regards, -Warm regards, ${your_name} +Apache Fesod PPMC Member ``` ## Add Candidate to PPMC List diff --git a/website/i18n/zh-cn/docusaurus-plugin-content-docs-community/current/pmc/nominate-ppmc-member.md b/website/i18n/zh-cn/docusaurus-plugin-content-docs-community/current/pmc/nominate-ppmc-member.md index 54a59ce6f..d0423df9b 100644 --- a/website/i18n/zh-cn/docusaurus-plugin-content-docs-community/current/pmc/nominate-ppmc-member.md +++ b/website/i18n/zh-cn/docusaurus-plugin-content-docs-community/current/pmc/nominate-ppmc-member.md @@ -73,6 +73,7 @@ Warm regards, ${your_name} ``` +## 宣布投票结果 在至少 3 "+1" 有约束力的投票且没有否决后，宣布投票结果： 标题: @@ -100,33 +101,69 @@ Warm regards, ${your_name} ``` +## 向 IPMC 发送通知 +在PPMC私有邮件列表上宣布投票结果后，向IPMC（private@incubator.apache.org）发送NOTICE邮件，通知新的PPMC成员加入： + +标题: + +```text +[NOTICE] New PPMC member for Apache Fesod (Incubating): ${candidate_name} +``` + +正文: + +```text +Hi IPMC, + +Apache Fesod (Incubating) PPMC has voted in ${candidate_name} as a new PPMC member. + +Vote result: ${N} +1 binding votes, no vetoes +Vote thread: https://lists.apache.org/thread/${vote_thread} + +The PPMC will now send an invitation to the candidate to join the PPMC. + +Regards, +${your_name} +Apache Fesod PPMC Member +``` + ## 发送邀请邮件给候选人 -给候选人发送邮件邀请并抄送private@fesod.apache.org: +向IPMC发送NOTICE后，向候选人发送正式邀请邮件并抄送private@fesod.apache.org: 标题: ```text -Invitation to become Apache Fesod(incubating) PPMC member: ${candidate_name} +[INVITATION] Apache Fesod (Incubating) PPMC Membership for ${candidate_name} ``` 正文: ```text -Hi ${candidate_name}, +Dear ${candidate_name}, -The Fesod Podling Project Management Committee (PPMC) hereby offers -you membership in PPMC. These privileges are offered on the -understanding that you'll use them reasonably and with common sense. -We like to work on trust rather than unnecessary constraints. +On behalf of the Apache Fesod (Incubating) Podling Project Management Committee (PPMC), I am pleased to invite you to become a PPMC member of the Apache Fesod project. -Of course, you can decline and instead remain as a contributor, -participating as you do now. +The PPMC has voted to approve your membership based on your valuable contributions to the project. As a PPMC member, you will have the privilege to: -This personal invitation is a chance for you to accept or decline in private. -Please let us know in reply to this message whether you accept or decline. +- Participate in PPMC discussions and decisions +- Vote on PPMC matters including new committers and PPMC members +- Help guide the project's development and community growth +- Contribute to the project's success within the Apache Software Foundation + +This invitation comes with the understanding that you will use these privileges responsibly and in accordance with Apache's principles of open governance and collaborative development. + +Of course, you may decline this invitation and continue to participate as a contributor. This is a personal invitation, and your response can be made privately. + +Please reply to this message to let us know whether you accept or decline this invitation. + +If you accept, please ensure you have completed your iCLA (Individual Contributor License Agreement) if you haven't already done so. You can check your status and complete the iCLA at: https://www.apache.org/licenses/icla.pdf + +We look forward to your positive response and continued contributions to Apache Fesod. + +Best regards, -Warm regards, ${your_name} +Apache Fesod PPMC Member ``` ## 添加候选人到 PPMC 列表