updates on meeting instructions

Author: katyhuff

manual/guides/katy/meeting.md

@@ -7,26 +7,34 @@ permalink: /manual/guides/katy/meeting
 
 I look forward to speaking with you virtually or in person.
 
+# How
+
+I am always open to discuss new ideas with
+colleagues, group members, students, and potential collaborators. My office
+door is often open for this reason. Feel free to pop by. However, if you'd like 
+to schedule a meeting, you're welcome to use the form described below. 
+
+
 # When
 
-If you are a student in my class, you should meet with me during my stated
-office hours for that course.
+Here's a url where you can pick a time and place that works for you: 
+[katyhuff.youcanbook.me](http://katyhuff.youcanbook.me).  This form works best 
+for scheduling meetings that I've already agreed to (including office hours or 
+student advising meetings). Please email to request a meeting if you think this 
+booking might be a surprise to me. 
 
-For everyone else: here's a url where you can pick a time and place that works for you:
-[katyhuff.youcanbook.me](http://katyhuff.youcanbook.me). It syncs with my
-calendar. Once you've filled it out, we'll both receive an email that confirms
-the details.
+This web app syncs with my calendars. The default duration is 30 minutes. If 
+you need to meet for longer, please change the duration at the top left hand 
+side of the form. Once you've filled it out, we'll both receive an email that 
+confirms the details.
 
 - If it's 5 minutes, try dropping by my office. 
 - If it's 15 minutes, schedule me for a 15 minute meeting. 
 - If it's 30 minutes, schedule me for a 30 minute meeting and come prepared.
 - If it's longer than 30 minutes, are you sure?
 
-# How
 
-I look forward to meeting with you. I am always open to discuss new ideas with
-colleagues, group members, students, and potential collaborators. My office
-door is often open for this reason.  However, please be aware that I
+However, please be aware that I
 think my office hours work most effectively if I arrive prepared. To get the
 most out of your time with me: