Add recent meeting minutes / Foundation board votes (#2308)

Author: alice-i-cecile

content/foundation/meeting-minutes/best-effort-salary-fixup-bonuses/best_effort_salary_fixup_bonuses.png

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+title = "Best Effort Salary Fixup Bonuses"
+date = 2025-11-06
+authors = ["Alice I. Cecile"]
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+<!-- more -->
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+![Best Effort Salary Fixup Bonuses](best_effort_salary_fixup_bonuses.png)
+
+**Proposal:** Carter Anderson proposes:
+
+> The foundation cannot currently pay Alice and Carter their target salaries. As such, they have been taking significant paycuts over the past year (and Carter worked fully unpaid prior to bringing him on at the end of March). However the financial health of the foundation has improved over the course of the last year, and we have been very conservative in our salaries, in the interest of building up our reserves. We have reached a point where we can afford to "right the scales", to the best of our ability, while still retaining reserves to ensure some level of continuity in the event of a reduction in donations.
+>
+> We should take the foundation's current savings, subtract what is necessary for the foundation's reserves, and divide the remaining amount in two, to be paid as "best-effort salary fixup" bonuses to Alice and Carter, for the last year of work.
+>
+> The calculated "total cost to the foundation" amount to be paid to both Alice and Carter is $31,030.40.
+>
+> This is calculated by taking the foundation's current savings ($96,360.80), subtracting one year of allocated conference cost allowances ($2000), and subtracting a two month operational cost buffer ($32,300).
+> 
+> Accounting for foundation-side taxes and fees, the bonuses to be paid out to each individual are:
+> - Alice should be paid $28,274.33 (USD) / $39,633.53 (CAD)
+> - Carter should be paid $28,660.41 (USD)
+
+**Context:** This spreadsheet is not currently public, but we intend to make an updated budget available in January 2026.
+
+**Votes:** Yes from Rob Swain, François Mockers, and James Liu. Carter Anderson and Alice I. Cecile abstain due to a conflict of interest.

content/foundation/meeting-minutes/best-effort-salary-fixup-bonuses/index.md

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+title = "Correctly account for cost to foundation of employees"
+date = 2025-11-03
+authors = ["Alice I. Cecile"]
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+<!-- more -->
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+![Incorrect cost to foundation](cost_to_foundation.png)
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+**Proposal:** Carter Anderson proposes:
+
+> Using our existing algorithm (defined in the Budget spreadsheet on our google drive), we should raise the "cost to the foundation" for Alice and Carter to:
+> - @Alice 🌹 : $6719.50 (USD) / month
+> - @cart: $6122.50 (USD) / month
+> 
+> Accounting for foundation-side taxes and fees on Thera, this means we should set their gross monthly pay to:
+> @Alice 🌹: $6122.68 (USD) / $8,582.47 (CAD)
+> @cart: $5654.89 (USD)
+> 
+> Let the record show that these are still well below the target salaries of these employees 🙂
+
+**Context:** This is not intended as a raise: it is a correction to the accounting. The intent is that "total gross salary" is equal, regardless of the cost to the foundation with respect to various fees.
+
+**Votes:** Yes from Rob Swain, François Mockers, and James Liu. Carter Anderson and Alice I. Cecile abstain due to a conflict of interest.

content/foundation/meeting-minutes/cost-to-foundation/cost_to_foundation.png

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+title = "Error in raises"
+date = 2025-11-03
+authors = ["Alice I. Cecile"]
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+
+<!-- more -->
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+![Error in raises](error_in_raises.png)
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+**Proposal:** Carter Anderson proposes:
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+> To account for already-approved salaries over the past 13 pay cycles, which @cart never actually enacted on Thera, we should pay:
+>
+>- @Alice 🌹$7,685.09 USD ($10,772.58 CAD)
+>- @cart $3,055.08 USD
+>
+> As one-off bonuses.
+
+**Context:** This was verified in pay stubs as well.
+
+**Votes:** Yes from Rob Swain, François Mockers, and James Liu. Carter Anderson and Alice I. Cecile abstain due to a conflict of interest.

content/foundation/meeting-minutes/cost-to-foundation/index.md

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+title = "Contingency Plans in Case of a Funding Cut"
+date = 2022-11-06
+authors = ["Alice I. Cecile"]
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+<!-- more -->
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+![Funding Cut Plans](funding_cut_plans.png)
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+**Proposal:** Carter Anderson proposes:
+
+> Open source funding can be unstable. The foundation needs a plan to handle drops in funding in a way that is best for the health of the organization. Salaries are already currently below our desired targets. We have already on occasion opportunistically increased salaries as the budget allows, and there is an understanding / agreement among employees that these will fluctuate based on the financials of the foundation. I propose formalizing the following plan:
+> 
+> 1. Periodically (and opportunistically, as the need arises) raise or lower salaries based on our budget calculator (currently expressed in the Budget document on our google drive).
+> 2. If this ever results in a drop below the "minimum viable yearly salary" (determined by the board), we will first cut non-critical programs and employees (as voted on by the board). If this is not enough to retain the remaining employees at the "minimum viable yearly salary", we will then enter a "part time" phase.
+> 3. In the "part time phase", employees (that choose to stay) will scale back their hours by the amount required to balance the budget. By default this is done equally, unless an employee volunteers to give up their hours to the pool, or the board determines otherwise. If hours can be reduced no more (as determined by the board), employees will then be severed in an order determined by the board.
+
+**Votes:** Yes from Rob Swain, Carter Anderson, Alice I. Cecile, François Mockers and James Liu.