🎯 This guide provides an overview of how permissions are managed in Benchling, as well as whom to contact for different permission-related issues.
First-time access is granted by HR. Contact BRIGHT HR to request access (for you or a colleague).
If your account (or a colleague's account) has been suspended, contact LIMS Support and ask for its reactivation. Reasons for the suspension include inactivity for multiple months or being a past employee that has returned to Biosustain after a period of time.
A Team is a collection of users who can be granted access to projects collectively, simplifying permission management. You can add a Team as collaborator in your Project to share your data to all the members of the Team.
Once a new user has logged-in into Benchling for the first time (not before that), the user can be added to a Benchling Team by a Team Admin.
- How to add a user to your Benchling Team (note that only Team Admins can add new users to a Team)
Note: If you cannot see the icon "Add Member" in your Team, it means that you are not a Team Admin. Ask the Team Admin to change your role, if needed.
A Project is a workspace for storing and organizing research data. In Benchling,permissions to access data are assigned at the project level. A Project Admin can add people to a Project (either a single user or a full Team, with Viewer, Editor or Admin role).
Note: If you cannot add/edit collaborators in your Project, it means that you are not a Project Admin. Ask the Project Admin to change your role, if needed.
| Role | Permissions |
|---|---|
| Admin | Can view and create Notebook entries and other data types in the project, edit existing data, and manage project permissions. |
| Write | Can view and create Notebook entries and other data types in the project, and edit existing data. |
| Read | Can only view Notebook entries and data but cannot create or modify them. |
| None | No access—cannot view, edit, or create any data in the project. |
An external collaborator cannot access the BRIGHT instance of Benchling without having a DTU guest agreement and credentials. Please contact BRIGHT HR if you want to initialize the process of guest registration.
(contact-information)=
| Goal | Responsible |
|---|---|
| First time access for BRIGHT employees | BRIGHT HR |
| External collaborators' access | BRIGHT HR |
| Unsuspension of account | LIMS Support |
| Adding a user to a Team | Team admin |
| Adding a user to a Project | Project admin |
| General Benchling troubleshooting | LIMS Support |