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Merge pull request #599 from cloudfoundry/2023-election
2023 TOC election admin
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‎elections/2023/TOC/README.md

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# 2023 CFF TOC Election Guide
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## Overview
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Each year, the CFF technical community holds an election for open seats on the
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Technical Oversight Committee (TOC). The rules governing this election are set in the
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[CFF's project charter](../../../governing-board/charter.md) (See section 7(b) and 7(e)
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for the relevant details).
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This guide exists to serve as a guide to this year's election process.
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## Schedule
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- **May 18**: Election is announced and candidate nomination period begins
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- **June 1, 5:00 pm PDT**: Candidate nomination period ends
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- **June 1, 11:59 pm PDT**: Election begins
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- **June 16, 11:59 pm PDT**: Election ends
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- **June 20**: Announcement of results
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## Candidate Processes
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### Nominations
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Every eligible voter can nominate candidates for the TOC, and we encourage you to do so. If you are
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eligible to serve on the TOC, you can self nominate! If you want to nominate someone else, do so as
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well!
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You can nominate someone for the TOC by [submitting an issue using this template](https://github.com/cloudfoundry/community/issues/new?assignees=&labels=election&template=toc-candidate-nomination.md&title=TOC+Candidate+Nomination+for+%5BPerson+Name%5D).
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The deadline is June 1nd to be nominated (and for the nominee to indicate acceptance).
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It is strongly recommended that you confirm that a nominee is interested and willing
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to accept the nomination prior to submitting the nomination issue.
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### Confirming Nominee Eligibility
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Once a nomination is received, the CFF staff will contact the nominee to confirm acceptance
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of the nomination. If the nominee accepts, they will be added to the list of nominees at the bottom
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of this file. The nomination issue will be closed, noting if the nominee accepted or declined the
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nomination.
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## Voting Process
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The 2023 TOC election will be conducted using a [CFF-managed instance](https://elections.cloudfoundry.org) of [Elekto](https://elekto.dev), a CNCF infrastructure project
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that implements Condorcet ranked-choice voting using the Schulze method. Elekto relies on GitHub
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for user identity and authentication, which better matches how members interact with the Cloud
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Foundry community on a day-to-day basis than the email identity that the [Condorcet Internet Voting
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Service](https://civs1.civs.us/) requires.
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If Elekto fails to recognize you as eligible to vote in this election even though you believe you
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should be, please file a voting exception request [within the Elekto app](https://elections.cloudfoundry.org/app/elections/2023---TOC/exception) or [via an issue on the
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community repository](https://github.com/cloudfoundry/community/issues/new?assignees=&labels=election&template=request-to-be-elector-for-toc-election.md&title=Request+to+be+an+elector+for+TOC+election).
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Once the official election period starts, you will be able to rank the candidates in your preferred
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order and submit your ballot. You may set a password on your ballot, which is required to change
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your ballot later within the election period. Once the election period ends, all ballots are final.
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All ballot data for Elekto is stored on a database managed by the CFF staff, and is not shared with
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third parties. Individual ballot data is encrypted, and ballot data can be retrieved only in
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aggregate form.
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## Election Results
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The newly elected body will be announced via [email protected] on 20 Jun, 2022.
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Following the announcement, the voting results and winners will be published.

‎elections/2023/TOC/election.yaml

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name: 2023 CFF Technical Oversight Committee election
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organization: Cloud Foundry Foundation
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start_datetime: 2023-06-01 06:59:00 # 11:59 pm PDT, 02 Jun 2022
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end_datetime: 2023-06-16 06:59:00 # 11:59 pm PDT, 17 Jun 2022
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no_winners: 3
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allow_no_opinion: True
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delete_after: True
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show_candidate_fields:
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- employer
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- github
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- slack
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election_officers:
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- christopherclark
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- ramiyengar
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- sgreenberg
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- emalm
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- stephanme
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eligibility: Members of the Cloud Foundry organization with 25 or more contributions in the last year may vote. See [the voter eligibility section](https://github.com/cloudfoundry/community/blob/main/toc/TOC.md#community-eligibility-to-vote-in-toc-elections) for more information.
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exception_description: If you feel you are eligible to vote but are not represented in the list of voters, please request an exception to allow you to vote via the Elekto application.
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exceptions_due: 2023-06-14 06:59:00 # 11:59 pm PT, 14 Jun 2023

‎elections/2023/TOC/election_desc.md

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The role of this election is to fill the three (3) seats due for election this year on the Cloud Foundry Foundation TOC. The elected members will serve two (2) year terms. This is a brief summary of the election; for more details, such as how to become a candidate, [see the README](https://github.com/cloudfoundry/community/tree/main/elections/2023/TOC#readme).
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Eligibility
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All contributors with 25 or more contributions to any Cloud Foundry Foundation project over the last year are eligible to vote. You will see either ELIGIBLE or NOT ELIGIBLE at the top of this screen. If Elekto fails to recognize you as eligible to vote in this election even though you believe you should be, please file a voting exception request [within the Elekto app](https://elections.cloudfoundry.org/app/elections/2023---TOC/exception) or via an issue on the community repository. The deadline for filing exceptions is June 14th, 11:59 pm PT.
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Schedule
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May 18: Election is announced and candidate nomination period begins
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June 1, 5:00 pm PDT: Candidate nomination period ends
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June 1, 11:59 pm PDT: Election begins
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June 16, 11:59 pm PDT: Election ends
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June 20: Announcement of results
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Changing Your Vote
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With Elekto, you may revoke and re-cast your ballot until the election deadline of June 16th. To do so, set a passphrase when you cast your ballot; as long as you have that passphrase, you may re-cast your ballot by returning to the site.

‎elections/2023/TOC/voters.yaml

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---
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eligible_voters:
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- christopherclark
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- emalm

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