workshop emails

Author: Kimberley Cook

app/views/workshop_invitation_mailer/attending.html.haml

@@ -26,7 +26,7 @@
                   %p
                     Please remember that removing the calendar entry will not cancel your invitation RSVP.
                   %p
-                    See you at our workshop!
+                    See you at the workshop!
 
 
         .content
@@ -35,7 +35,7 @@
               %td
                 %h4
                   Workshop
-                  %small #{humanize_date(@workshop.date_and_time, @workshop.ends_at, with_time: true)}
+                %p #{humanize_date(@workshop.date_and_time, @workshop.ends_at, with_time: true)}
                 = link_to 'Update your attendance', full_url_for(invitation_url(@invitation)), class: 'btn'
 
         .content

app/views/workshop_invitation_mailer/attending_reminder.html.haml

@@ -14,10 +14,9 @@
               %td
                 %h3 Hi #{@member.name},
                 %p.lead
-                  This is a quick email to remind you that you have signed up for #{@workshop.day_temporal_pronoun}'s workshop.
+                  Just a quick reminder that you’ve signed up for #{@workshop.day_temporal_pronoun}'s workshop.
                 %p
-                  If you can no longer make it, please cancel your invitation before #{@workshop.day_temporal_pronoun} <strong>#{I18n.l(@workshop.rsvp_closing_date_and_time, format: :email_title)}</strong> so we can reallocate your spot to someone else.
-                  Remember that we have a <a href='https://codebar.io/student-guide#attendance'>three-strikes attendance policy</a> for no-shows.
+                  If you’re unable to attend, please cancel your spot by #{@workshop.day_temporal_pronoun} <strong>#{I18n.l(@workshop.rsvp_closing_date_and_time, format: :email_title)}</strong> so we can offer it to someone else. Remember that we have a <a href='https://codebar.io/student-guide#attendance'>three-strikes attendance policy</a> for no-shows.
                 %p
                   As most of our hosts are busy before the workshops begin, please do not turn up before #{(@workshop.date_and_time).strftime('%H:%M')} as you may not be allowed in. If you are early, we suggest waiting at a nearby cafe.
 
@@ -30,7 +29,8 @@
               %td
                 %h4
                   Workshop
-                  %small #{humanize_date(@workshop.date_and_time, @workshop.ends_at, with_time: true)}
+                  %br
+                  %p #{humanize_date(@workshop.date_and_time, @workshop.ends_at, with_time: true)}
                 = link_to 'Update your attendance', full_url_for(invitation_url(@invitation)), class: 'btn'
 
         .content

app/views/workshop_invitation_mailer/invite_coach.html.haml

@@ -13,19 +13,19 @@
             %tr
               %td
                 %h3 Hi #{@member.name},
-                %p.lead
-                  Our next #{@workshop.chapter.name} workshop is coming soon, and we’d like to invite you to be a part of it.
+                %p.lead We’re excited to invite you to our next #{@workshop.chapter.name} workshop and would love for you to join us as a coach.
 
-                %p
-                  We’re looking for coaches to join us for our next workshop happening on #{humanize_date(@workshop.date_and_time, with_time: true)}.
+                %p As a coach, you’ll guide students as they work through one of our #{link_to 'tutorials', 'http://codebar.github.io/tutorials' } or seek help on a personal project. Rest assured, we’ll match you with a student based on your expertise and experience, ensuring a fulfilling and impactful coaching session for everyone involved.
 
-                %p As a coach you will be helping students as they work their way through one of our tutorials or a personal project that they need help with. Not to worry, you’ll only be matched with students who you’ll be able to help based on your experience and expertise.
+                %p You can find all of our tutorials at #{link_to 'http://tutorials.codebar.io/', 'http://tutorials.codebar.io/'}. If you spot areas for improvement, we’d appreciate your contributions via a pull request to our #{link_to 'GitHub repository', 'https://github.com/codebar/tutorials'}
 
-                %p You can find all of our tutorials at #{link_to 'http://tutorials.codebar.io/', 'http://tutorials.codebar.io/'}. If you have any suggestions to improve our existing content, you can issue a pull request to our #{link_to 'GitHub repository', 'https://github.com/codebar/tutorials'}
+                %h5 Before the Workshop
 
-                %p Before attending, make sure that you have read and understood our #{link_to 'Code of Conduct', 'http://codebar.io/code-of-conduct'}. We have a zero tolerance policy towards negative conduct and expect everyone to behave appropriately. You should also go through our guide on #{link_to 'How to be an effective teacher', 'http://codebar.io/effective-teacher-guide'}.
-
-                %p Please note: We do not accept any RSVPs over email.
+                %ul
+                  %li Please read and understand our #{link_to 'Code of Conduct', 'http://codebar.io/code-of-conduct'}. We are committed to creating a safe and inclusive environment, with zero tolerance for negative behavior.
+                  %li Review our guide on #{link_to 'How to be an effective teacher', 'http://codebar.io/effective-teacher-guide'} to make the most of your coaching experience.
+                 
+                %p <strong>Please note:</strong> We do not accept any RSVPs over email.
 
                 %p.callout #{link_to 'Join us on Slack', 'https://slack.codebar.io'} to offer help and guidance outside the workshops.
 

app/views/workshop_invitation_mailer/invite_student.html.haml

@@ -13,12 +13,16 @@
               %td
                 %h3 Hi #{@member.name},
                 %p.lead
-                  We’d love to have you at our next #{@workshop.chapter.name} workshop. RSVP now to secure a spot, some light bites and time with a dedicated coach.
-                %p
-                  As part of our workshop, you'll get to work through any of our #{link_to 'tutorials', 'http://codebar.github.io/tutorials' } or receive guidance on your personal project. We believe that everyone should be entitled to free learning and our community has #{ link_to 'a lot of devoted developers', full_url_for(coaches_url)} who help out as coaches.
-                %p You will also get the opportunity to meet other people interested in coding and collaborate with them.
-                %p We’re looking forward to having you with us. See you there!
-                %p Please note: We do not accept any RSVPs over email.
+                  We’d love to see you at the next #{@workshop.chapter.name} workshop! Don’t miss this chance to secure your spot, enjoy some light refreshments, and work one-on-one with a dedicated coach.
+                %p At the workshop, you’ll have the opportunity to:
+                %ul
+                  %li Work through our #{link_to 'tutorials', 'http://codebar.github.io/tutorials' } or get guidance on your personal projects.
+                  %li Connect and collaborate with others who share your passion for coding.
+                  %li Be part of a supportive community that believes learning should be accessible to everyone.
+                %p Our workshops are powered by a network of dedicated developers who volunteer their time to coach and guide participants like you.
+                %p We can’t wait to welcome you and support you on your coding journey. RSVP now, and we’ll see you there!
+                
+                %p <strong>Please note:</strong> We do not accept any RSVPs over email.
 
                 %p.callout If you are working through the tutorials outside our workshop, or need any other help or advice #{ link_to 'join the codebar Slack', 'https://slack.codebar.io'}.
 
@@ -36,6 +40,8 @@
                   Venue
                   %br
                   %small= @workshop.host.name
+                  %br
+                  %small= @workshop.address
                 = image_tag(@workshop.host.avatar.url, alt: @workshop.host.name)
 
         .content

app/views/workshop_invitation_mailer/notify_waiting_list.html.haml

@@ -14,15 +14,16 @@
               %td
                 %h3 Hi #{@member.name},
                 %p.lead
-                  A spot just opened up for the workshop. If you would like to attend, please RSVP.
+                  A spot just opened up for you at the workshop. If you would like to attend, please RSVP.
 
         .content
           %table{ bgcolor: '#FFFFFF' }
             %tr
               %td
                 %h4
                   Workshop
-                  %small #{humanize_date(@workshop.date_and_time, @workshop.ends_at, with_time: true)}
+                  %br
+                  %p #{humanize_date(@workshop.date_and_time, @workshop.ends_at, with_time: true)}
                 = link_to 'Update your attendance', full_url_for(invitation_url(@invitation)), class: 'btn'
 
         .content

app/views/workshop_invitation_mailer/waiting_list_reminder.html.haml

@@ -17,10 +17,9 @@
                   This is a quick email to remind you that you're on the waiting list for the workshop on #{humanize_date(@workshop.date_and_time, with_time: true)}.
                 %p
                   If an attendee drops out, the next person on the waiting list will automatically get their place. We'll email you if this happens.
-                  %strong Attendees often drop out at short notice,
-                  so you should keep your laptop with you and check your email during the afternoon on the day of the workshop.
+                  %strong Attendees often drop out at short notice, so you should keep an eye on your emails during the afternoon on the day of the workshop.
                 %p
-                  Alternatively, if you know you can no longer make it, you should
+                  Alternatively, if you can no longer make it, you should
                   = link_to 'remove yourself from the waiting list', full_url_for(invitation_url(@invitation))
                   so someone else can come to the workshop.