Update new course checklist based on review

Author: liamjberrisford

contributing/new_course_checklist_timeline.ipynb

@@ -5,62 +5,50 @@
    "id": "06e8fcaf-9d9a-4584-9747-d7129c96b31c",
    "metadata": {},
    "source": [
-    "# New Course Checklist and Timeline\n",
+    "# New Course Checklist and Timeline  \n",
     "\n",
-    "## Timescales & Ordering\n",
+    "## Timescales & Ordering  \n",
     "\n",
-    "### **12 weeks before delivery** \n",
-    "  - Hold initial logistics call with Programme Management to define learning objectives, course scope, and high-level timeline\n",
-    "  - Confirm roles (Developer, Lead, Helper) and schedule regular check-ins\n",
-    "  - Create a feature branch on the [CfRR_Courses repo](https://github.com/coding-for-reproducible-research/CfRR_Courses), alongside a GitHub Issue   \n",
-    "  - Developer begins drafting core materials \n",
-    "\n",
-    "#### Checklist Steps \n",
+    "### **12 weeks before delivery**  \n",
     "- [ ] Schedule and hold **initial logistics call** with Programme Management and Delivery Team  \n",
-    "- [ ] Define roles: Developer, Leader, Helper, Participant, Programme Management, and schedule a recurring meeting  \n",
-    "- [ ] Open GitHub Issue for the new course; create feature branch  \n",
+    "- [ ] Identify delivery lead and delivery team members  \n",
+    "- [ ] Identify materials reviewer for **materials appropriateness** review (a subject matter expert who will assess whether the content is accurate, complete, and suitable for the intended audience; this review is separate from the functionality and accessibility review conducted later)\n",
+    "- [ ] Define roles: Developer, Leader, Helper, Participant, Programme Management  \n",
+    "- [ ] Schedule recurring project check-ins  \n",
+    "- [ ] Open GitHub Issue for the new course; create feature branch in [CfRR_Courses repo](https://github.com/coding-for-reproducible-research/CfRR_Courses)  \n",
     "- [ ] Draft **course objectives** and detailed **learning objectives** for each section of the course\n",
-    "\n",
+    "- [ ] Identify a high-level timeline for the delivery of the course \n",
     "\n",
     "### **6 weeks before delivery**  \n",
-    "  - Submit the first complete draft of materials for internal review. Liam Berrisford (@liamjberrisford) to validate website functionality (including accessibility features), then a separate reviewer to verify that the course content itself is accurate and appropriate.\n",
-    "  - Draft metadata in `programme_information` and `section_landing_page` (titles, descriptions, prerequisites)  \n",
-    "  - Create the “Where Is My Understanding?” quiz; confirm the quiz `JSON` files render via `JupyterQuiz`\n",
-    "\n",
-    "\n",
-    "#### Checklist Steps\n",
-    "- [ ] Populate `programme_information` \n",
-    "- [ ] Populate `section_landing_page`\n",
-    "- [ ] Populate `where_is_my_understanding`\n",
+    "- [ ] Submit first complete draft of materials to the branch \n",
+    "- [ ] Assign website functionality review to Liam Berrisford (GitHub: @liamjberrisford)  \n",
+    "- [ ] Assign materials appropriateness review to designated reviewer  \n",
+    "- [ ] Populate `programme_information`  \n",
+    "- [ ] Populate `section_landing_page`  \n",
+    "- [ ] Populate `where_is_my_understanding` quiz (`JSON` files confirmed to render via `JupyterQuiz`)  \n",
     "- [ ] Add course pages to `_toc.yml`  \n",
-    "- [ ] Ensure no overlap or missing sections \n",
+    "- [ ] Check for overlap or missing sections  \n",
     "- [ ] Test interactive plots, embedded HTML, and widgets  \n",
-    "- [ ] Validate “Where Is My Understanding?” quiz (`display_quiz(\"path/to/quiz.json\")`)  \n",
-    "- [ ] Verify all file paths (spaces, special characters) are realtive paths as used in JupyterBook\n",
-    "- [ ] Confirm images, data files, and HTML assets load correctly  \n",
-    "- [ ] Include slides or PDFs as needed; confirm static content links  \n",
+    "- [ ] Validate quiz rendering (`display_quiz(\"path/to/quiz.json\")`)  \n",
+    "- [ ] Verify all file paths use **relative paths** for Jupyter Book  \n",
+    "- [ ] Confirm all assets (images, data files, HTML) load correctly  \n",
+    "- [ ] Include slides/PDFs as required and confirm static content links  \n",
     "- [ ] Execute all notebooks end-to-end  \n",
-    "- [ ] Peer-review code comments and markdown explanations  \n",
-    "\n",
+    "- [ ] Peer-review code comments and markdown explanations \n",
     "\n",
     "### **4 weeks before delivery**  \n",
-    "  - Confirm that all feedback and change requests from the internal review have been addressed\n",
-    "  - Link all assets (images, data files, interactive widgets)  \n",
-    "\n",
-    "#### Checklist Steps\n",
-    "- [ ] Confirm there is no outstanding feedback to be actioned from the internal review \n",
-    "- [ ] Ensure that the Continuous Integration (CI) in the PR for building the Jupyter Book (website) and Accessibility passes\n",
-    "\n",
-    "\n",
-    "### **2 week before delivery**  \n",
-    "  - Freeze content; perform final proofreading and complete “top-to-bottom” code execution  \n",
-    "  - Please notify Liam Berrisford (@liamjberrisford) that the content is ready for integration into the website and request his final review prior to publication.\n",
-    "  - Merge the feature branch and add the new course to the live website\n",
+    "- [ ] Address all outstanding feedback from internal reviews  \n",
+    "- [ ] Confirm all assets are correctly linked and functional  \n",
+    "- [ ] Ensure Continuous Integration (CI) build for Jupyter Book passes, including accessibility checks\n",
     "\n",
-    "#### Checklist Steps\n",
-    "- [ ] Perform a final proofreading pass; execute a full “top-to-bottom” run of all notebooks  \n",
-    "- [ ] Notify Liam Berrisford (@liamjberrisford) that materials are ready for integration and request his final sign-off  \n",
-    "- [ ] Once approved, merge the feature branch into main and deploy the new course to the live website  "
+    "### **2 weeks before delivery**  \n",
+    "- [ ] Freeze content  \n",
+    "- [ ] Perform final proofreading and “top-to-bottom” notebook execution  \n",
+    "- [ ] Notify Liam Berrisford (@liamjberrisford) that materials are ready for integration into the website  \n",
+    "- [ ] Obtain final sign-off from Liam  \n",
+    "- [ ] Notify [Jenny McGarvey](https://libguides.exeter.ac.uk/prf.php?id=b1cb0409-e2fc-11ef-b755-0647746d9baf) of the upcoming course; specify that it will be available on the website in approximately 2 weeks. \n",
+    "- [ ] Merge feature branch into main  \n",
+    "- [ ] Deploy course to live website  "
    ]
   },
   {