diff --git a/contributing/roles.ipynb b/contributing/roles.ipynb
index 2ba7b2fa..904ad825 100644
--- a/contributing/roles.ipynb
+++ b/contributing/roles.ipynb
@@ -51,6 +51,7 @@
     "    - Flag issues to the workshop lead. \n",
     "    - Remind participants to sign the register. \n",
     "    - Prompt the workshop lead to include regular breaks and keep to time. \n",
+    "- If you are unexpectedly unavailable to support delivery of the session while the programme administrator is unavailable, contact the programme directors in the first instance (Dr Fliss Guest & Dr Eilis Hannon), copying in the Coding for Reproducible Research mailbox.\n",
     "\n",
     "### After a workshop\n",
     "- Provide feedback to the workshop lead on how the workshop went, common issues that might be useful for next time. \n",
@@ -94,6 +95,7 @@
     "    - Signpost to next steps (e.g. future workshops in the programme that follow on) and where to access help after the end of the workshop (e.g. Research Coding Community on Teams, [Signup Page](community.ipynb)). \n",
     "    - Highlight the importance of the feedback survey. \n",
     "    - Thank participants for supporting the programme. \n",
+    "- If you are unexpectedly unavailable to support delivery of the session while the programme administrator is unavailable, contact the programme directors in the first instance (Dr Fliss Guest & Dr Eilis Hannon), copying in the Coding for Reproducible Research mailbox.\n",
     "\n",
     "### After a workshop \n",
     "\n",