User not able to see the agents shared by ADMIN.

[murali-siepl]

What happened?

When Admin shares an Agent to the USER group. Application says it saved successfully. However when user logs in , no agents are seen. Yes, User is able to create agent.

Version Information

[nodemon] restarting due to changes...
[nodemon] starting node api/server/index.js
[nodemon] restarting due to changes...
[nodemon] starting node api/server/index.js
2025-08-18 10:47:25 error: [mongoMeili] Error checking index convos: fetch failed
2025-08-18 10:47:25 error: [mongoMeili] Error checking index messages: fetch failed
2025-08-18 10:47:25 error: [mongoMeili] Error checking index convos: fetch failed
2025-08-18 10:47:25 error: [mongoMeili] Error checking index messages: fetch failed
(node:2120) Warning: Setting the NODE_TLS_REJECT_UNAUTHORIZED environment variable to '0' makes TLS connections and HTTPS requests insecure by disabling certificate verification.
(Use node --trace-warnings ... to show where the warning was created)
{"level":"info","message":"Connected to MongoDB","timestamp":"2025-08-18T10:47:27.596Z"}
{"level":"info","message":"[indexSync] Starting index synchronization check...","timestamp":"2025-08-18T10:47:27.597Z"}
{"level":"debug","message":"[MEILI_SYNC:meili-index-sync] Creating initial flow state","timestamp":"2025-08-18T10:47:27.851Z"}
{"level":"error","message":"[indexSync] error fetch failed","name":"MeiliSearchCommunicationError","stack":"MeiliSearchCommunicationError: fetch failed\n at node:internal/deps/undici/undici:13510:13\n at process.processTicksAndRejections (node:internal/process/task_queues:105:5)","timestamp":"2025-08-18T10:47:27.856Z"}
{"code":"ENOENT","errno":-4058,"level":"error","message":"Config file YAML format is invalid: ENOENT: no such file or directory, open 'C:\Projects\certaintyAI\librechat.yaml'","path":"C:\Projects\certaintyAI\librechat.yaml","stack":"Error: ENOENT: no such file or directory, open 'C:\Projects\certaintyAI\librechat.yaml'\n at Object.readFileSync (node:fs:441:20)\n at loadYaml (C:\Projects\certaintyAI\packages\api\dist\index.js:1:81984)\n at loadCustomConfig (C:\Projects\certainty...","syscall":"open","timestamp":"2025-08-18T10:47:32.648Z"}
{"level":"debug","message":"Web search serperApiKey: Using environment variable SERPER_API_KEY (not set in environment, user provided value)","timestamp":"2025-08-18T10:47:32.651Z"}
{"level":"debug","message":"Web search searxngInstanceUrl: Using environment variable SEARXNG_INSTANCE_URL (not set in environment, user provided value)","timestamp":"2025-08-18T10:47:32.652Z"}
{"level":"debug","message":"Web search searxngApiKey: Using environment variable SEARXNG_API_KEY (not set in environment, user provided value)","timestamp":"2025-08-18T10:47:32.653Z"}
{"level":"debug","message":"Web search firecrawlApiKey: Using environment variable FIRECRAWL_API_KEY (not set in environment, user provided value)","timestamp":"2025-08-18T10:47:32.653Z"}
{"level":"debug","message":"Web search firecrawlApiUrl: Using environment variable FIRECRAWL_API_URL (not set in environment, user provided value)","timestamp":"2025-08-18T10:47:32.653Z"}
{"level":"debug","message":"Web search jinaApiKey: Using environment variable JINA_API_KEY (not set in environment, user provided value)","timestamp":"2025-08-18T10:47:32.653Z"}
{"level":"debug","message":"Web search cohereApiKey: Using environment variable COHERE_API_KEY (not set in environment, user provided value)","timestamp":"2025-08-18T10:47:32.654Z"}
{"level":"warn","message":"Default value for CREDS_KEY is being used.","timestamp":"2025-08-18T10:47:32.654Z"}
{"level":"warn","message":"Default value for CREDS_IV is being used.","timestamp":"2025-08-18T10:47:32.654Z"}
{"level":"warn","message":"Default value for JWT_SECRET is being used.","timestamp":"2025-08-18T10:47:32.655Z"}
{"level":"warn","message":"Default value for JWT_REFRESH_SECRET is being used.","timestamp":"2025-08-18T10:47:32.655Z"}
{"level":"info","message":"Please replace any default secret values.","timestamp":"2025-08-18T10:47:32.655Z"}
{"level":"info","message":"​\n\n For your convenience, use this tool to generate your own secret values:\n https://www.librechat.ai/toolkit/creds_generator\n\n ​","timestamp":"2025-08-18T10:47:32.655Z"}
{"level":"warn","message":"RAG API is either not running or not reachable at undefined, you may experience errors with file uploads.","timestamp":"2025-08-18T10:47:32.656Z"}
{"level":"info","message":"No changes needed for 'USER' role permissions","timestamp":"2025-08-18T10:47:32.929Z"}
{"level":"info","message":"No changes needed for 'ADMIN' role permissions","timestamp":"2025-08-18T10:47:33.186Z"}
{"level":"info","message":"Turnstile is DISABLED (no siteKey provided).","timestamp":"2025-08-18T10:47:33.187Z"}
{"level":"info","message":"Server listening at http://localhost:3080","timestamp":"2025-08-18T10:47:33.200Z"}
🏗️ createAgent called with: {
name: 'tst-1',
description: 'Test-11',
instructions: '',
model_parameters: {},
artifacts: '',
provider: 'openAI',
model: 'gpt-4o',
id: 'agent_uF7tTBzm9lfaUTd1Idx-y',
author: '68a2e3b68537ed31fef3e1c2',
tools: []
}
✅ Agent created: agent_uF7tTBzm9lfaUTd1Idx-y
🔍 Created agent data: {
"id": "agent_uF7tTBzm9lfaUTd1Idx-y",
"name": "tst-1",
"description": "Test-11",
"instructions": "",
"provider": "openAI",
"model": "gpt-4o",
"artifacts": "",
"tools": [],
"tool_kwargs": [],
"author": "68a2e3b68537ed31fef3e1c2",
"agent_ids": [],
"conversation_starters": [],
"projectIds": [],
"versions": [
{
"name": "tst-1",
"description": "Test-11",
"instructions": "",
"model_parameters": {},
"artifacts": "",
"provider": "openAI",
"model": "gpt-4o",
"id": "agent_uF7tTBzm9lfaUTd1Idx-y",
"tools": [],
"createdAt": "2025-08-18T10:48:04.902Z",
"updatedAt": "2025-08-18T10:48:04.902Z"
}
],
"_id": "68a304e418003580612bcb91",
"createdAt": "2025-08-18T10:48:04.905Z",
"updatedAt": "2025-08-18T10:48:04.905Z",
"__v": 0
}
💡 NOTE: Agent not automatically added to any project
XXXXI am in the actions route getXXXXXXXXXXXXXXXXXXXXXXXXX
🔍 getActions called with: { searchParams: {}, includeSensitive: false }

Steps to Reproduce

1. log in as admin , create an agent, share to USER.
2. Logout
3. Login as user, agent is not seen in UI.

What browsers are you seeing the problem on?

Chrome

Relevant log output

Not required.

Screenshots

No response

Code of Conduct

• I agree to follow this project's Code of Conduct

[danny-avila]

Please share screenshots of what you are doing to "share" the agent. Also, it's recommended to update to the latest version of LibreChat since sharings agents was fundamentally changed. The version you are using was not listed.

Updating Instructions (docker):
https://www.librechat.ai/docs/local/docker#update-librechat

[murali-siepl]

Version ## [v0.7.8] ,

[danny-avila]

Agents then need to be shared manually and individually after toggling this feature flag.

I still recommended updating to the latest version of LibreChat since the sharing system for agents was fundamentally changed with many improvements as well.