[2025-06-18]: Add documentation for Copilot billing entity dropdown (#55850)

Co-authored-by: copilot-swe-agent[bot] <[email protected]>
Co-authored-by: felicitymay <[email protected]>
Co-authored-by: Felicity Chapman <[email protected]>
Co-authored-by: hubwriter <[email protected]>
Co-authored-by: amrithss <[email protected]>
Co-authored-by: Siara <[email protected]>

Author: 5 people

assets/images/help/billing/copilot-billing-entity-dropdown.png

@@ -105,7 +105,7 @@ To ensure your cost centers reflect spending as intended, it's important to unde
 
 * If a user belongs to a cost center, all charges associated with the user are billed to the cost center.
 * If a user does not belong to any cost center, usage is billed to the organization where the user receives their {% data variables.product.prodname_copilot_short %} license. If _that organization_ is part of a cost center, the charges are billed to that cost center.
-* If the user receives access to {% data variables.product.prodname_copilot_short %} through **multiple organizations**, one of the organizations is chosen at random each month to be billed, and the cost center that contains the organization is charged accordingly. See [AUTOTITLE](/copilot/managing-copilot/managing-copilot-for-your-enterprise/managing-the-copilot-subscription-for-your-enterprise/about-billing-for-github-copilot-in-your-enterprise#about-seat-assignment-for-copilot-in-your-enterprise),
+* If the user receives access to {% data variables.product.prodname_copilot_short %} through **multiple organizations**, one of the organizations is chosen at random each month to be billed, and the cost center that contains the organization is charged accordingly. See [AUTOTITLE](/copilot/managing-copilot/managing-copilot-for-your-enterprise/managing-the-copilot-subscription-for-your-enterprise/about-billing-for-github-copilot-in-your-enterprise#about-seat-assignment-for-copilot-in-your-enterprise).
 
 ### Cost center allocation for {% data variables.product.prodname_GH_cs_and_sp %}
 

content/billing/managing-your-billing/charging-business-units.md

@@ -78,3 +78,13 @@ You can use the following strategies to maximize the value of your premium reque
 * **Upgrade if needed**. If you find yourself consistently hitting your monthly allowance, consider upgrading to a plan with more premium requests included.
 
 * **Avoid retrying large prompts unnecessarily**. Submitting the same long or complex prompt multiple times may use more premium requests. Try rephrasing or simplifying your request when needed.
+
+## Managing premium request billing with multiple {% data variables.product.prodname_copilot_short %} licenses
+
+If you have {% data variables.product.prodname_copilot_short %} licenses from multiple standalone organizations or enterprises, you must define which entity is charged for your use of premium requests. Until you define a billing entity, all premium requests you make will be rejected.
+
+In the {% data variables.product.prodname_copilot_short %} feature settings for your personal account, a **Usage billed to** dropdown is displayed in the "Billing" section if you are assigned {% data variables.product.prodname_copilot_short %} licenses by two or more enterprises or standalone organizations.
+
+![Screenshot of the {% data variables.product.prodname_copilot_short %} feature settings. The "Usage billed to" dropdown is open.](/assets/images/help/billing/copilot-billing-entity-dropdown.png)
+
+You can change your billing entity selection at any time. All subsequent premium requests are billed to the newly selected entity.

content/copilot/managing-copilot/understanding-and-managing-copilot-usage/monitoring-your-copilot-usage-and-entitlements.md

@@ -47,6 +47,8 @@ If you're on a **paid plan**, you get unlimited code completions and unlimited c
 
 Paid plans also receive a monthly allowance of premium requests, which can be used for advanced chat interactions, code completions using premium models, and other premium features. For an overview of the amount of premium requests included in each plan, see [AUTOTITLE](/copilot/about-github-copilot/subscription-plans-for-github-copilot#comparing-copilot-plans).
 
+{% data reusables.copilot.premium-request-entity-selection %}
+
 ## What happens to unused requests at the end of the month?
 
 Unused requests for the previous month do not carry over to the following month.

content/copilot/managing-copilot/understanding-and-managing-copilot-usage/understanding-and-managing-requests-in-copilot.md

@@ -26,12 +26,16 @@ We recommend that you identify the people with this role and communicate with th
 
 {% data reusables.copilot.premium-requests-for-enterprises %}
 
+### Use of premium requests over the allowance
+
 Premium requests over the allowance are rejected unless you have set a budget. Depending on the type of development tasks your developers use {% data variables.product.prodname_copilot_short %} for, you may find developers need to make more premium requests than the allowance included in your plan.
 
 Premium requests over the allowance are charged at a rate of {% data variables.copilot.additional_premium_requests %} per request, with an additional multiplier applied to certain models. You can also increase your monthly allowance by upgrading to {% data variables.copilot.copilot_enterprise_short %}.
 
 For pricing details and a list of available models, see [AUTOTITLE](/copilot/about-github-copilot/subscription-plans-for-github-copilot#comparing-copilot-plans).
 
+{% data reusables.copilot.premium-request-entity-selection %}
+
 ### Managing budgets
 
 By default, a $0 budget for the {% data variables.product.prodname_copilot %} Premium Request SKU is created for your enterprise. You can edit this budget from the "Budgets and alerts" page. See [AUTOTITLE](/billing/managing-your-billing/using-budgets-control-spending).

content/copilot/rolling-out-github-copilot-at-scale/assigning-licenses/managing-your-companys-spending-on-github-copilot.md

@@ -0,0 +1,2 @@
+> [!NOTE]
+> If a user has licenses from multiple enterprises, or standalone organizations, they must make a selection using the "Usage billed to" drop down in order to utilize premium requests. The billing entity selected will be billed for any premium requests they make. See [AUTOTITLE](/copilot/managing-copilot/monitoring-usage-and-entitlements/monitoring-your-copilot-usage-and-entitlements#managing-premium-request-billing-with-multiple-copilot-licenses).