[Feature] Feature Request: ID Search and Custom Fields #1056
Description
Target Module
Employee Onboarding
Description
Hello Admin,
First of all, thank you for this application. I have successfully installed it locally and uploaded our data. However, I have encountered two issues:
Search by ID: I am currently unable to search for employees using their unique ID. Since multiple employees can have similar names, the ID is the most important identifier for our records.
Custom Fields: There is currently no option to add additional fields in the employee section. For our requirements, we need to add a field for names in a second language, but I could not find a way to implement this.
Could you please advise if these features are available or if they are planned for a future update?
Use Case
Here are the use cases for implementing ID-based search and custom fields within an HRMS, focusing on general administrative and operational efficiency:
- Unique Employee Identification
Conflict Resolution: In organizations where multiple staff members share the same first or last names, searching by a unique ID ensures the correct record is accessed for sensitive updates like salary or leave.
Digital Filing: When physical documents are labeled with an ID, administrators can pull up the corresponding digital profile instantly to sync records.
- Regional & Multilingual Documentation
Dual-Language Records: For businesses operating in regions where a second language is required for legal contracts or government portals, a custom field allows for the storage of names in that specific script.
Local Compliance: Custom fields can store region-specific data points, such as specific work permit types or local tax identifiers, without cluttering standard name fields.
- Field Operations & Asset Tracking
Rapid Deployment: Supervisors in the field who primarily identify staff by ID numbers can quickly verify an employee’s status or contact information during high-pressure shifts.
Asset Assignment: When issuing equipment, tools, or uniforms, using a unique ID-based search links the asset to the correct person’s profile more reliably than name-based entries.
- Data Cleanliness & Reporting
Standardized Filtering: Enabling ID-based search allows for more structured data exports, as IDs follow a consistent alphanumeric format unlike names, which may have varying spellings.
System Scalability: As the database grows from dozens to hundreds of entries, ID-based navigation remains fast and efficient, preventing the performance lag associated with searching complex string names.
Proposed Solution
No response
Benefits
Improved Accuracy: Searching by a unique ID prevents errors when managing employees with similar names.
Operational Efficiency: Using a fixed numeric or alphanumeric ID allows for much faster record retrieval than typing full names.
Local Compliance: The ability to add custom fields for secondary languages or specific local requirements ensures the system meets regional administrative standards.
Data Organization: Custom fields prevent "data stuffing" into notes sections, keeping your database clean and professional.
Additional Information
No response
Labels
enhancement
Priority
High
Assignees
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Related Issues
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Submission Checklist
- I have searched for duplicate feature requests
- I have provided clear and concise information