|
| 1 | +--- |
| 2 | +description: Get to know about notifications. |
| 3 | +month_change: true |
| 4 | +--- |
| 5 | + |
| 6 | +# Notifications |
| 7 | + |
| 8 | +With real-time notifications you stay informed and can take appropriate actions immediately. |
| 9 | + |
| 10 | +Notifications inform you about incoming assignments or requests, for example, when: |
| 11 | + |
| 12 | +- another user invites you to preview their work |
| 13 | +- when items are assigned for [your review](../content_management/workflow_management/editorial_workflow.md#review-queue) |
| 14 | +- when another user requests that you [release a lock](work_with_versions.md#release-locked-drafts) |
| 15 | +- when items are [sent to trash](copy_move_hide_content.md#remove-content) |
| 16 | + |
| 17 | +## Access notifications |
| 18 | + |
| 19 | +At the top of the main screen you can see a top bar. |
| 20 | +The top bar contains a notification icon. |
| 21 | +When you receive a new notification, a badge appears on the notification icon, with a number of notifications that require your attention, and a message appears on the screen to notify you of new notifications. |
| 22 | + |
| 23 | + |
| 24 | + |
| 25 | +If you have already received notifications and didn't act on then, a number of notifications on the badge increases when you receive another one. |
| 26 | + |
| 27 | + |
| 28 | + |
| 29 | +Click the notification icon to view a short list with the most recent notifications, arranged from newest to oldest. |
| 30 | +Here, you can click certain notifications in the short list to act on them, according to their originator's request. |
| 31 | + |
| 32 | +You can click the three dots icon on the right side of each individual notification and mark it as read or delete it. |
| 33 | +You can also click **Mark all as read** to mark all notifications as read. |
| 34 | + |
| 35 | + |
| 36 | + |
| 37 | +!!! note "Informative notifications" |
| 38 | + |
| 39 | + Some notifications are informative only, and do not require your action. |
| 40 | + An example could be an information that scheduled publication of a content item has been cancelled. |
| 41 | + |
| 42 | +## View all notifications in Notifications screen |
| 43 | + |
| 44 | +The short list holds a limited number of notifications. |
| 45 | +You can see all the notifications that you have received in the **Notifications** screen. |
| 46 | + |
| 47 | +1. In the top bar, click a notification icon. Then, at the bottom of the short list, click **View all notifications...**. |
| 48 | + |
| 49 | + Here, you can see a list of notifications, together with information about their status and arrival date and time. |
| 50 | + |
| 51 | +  |
| 52 | + |
| 53 | + !!! note "List pagination" |
| 54 | + |
| 55 | + The list can take more than one screen. If it is so, you can click the arrows and numbers at the bottom of the screen to navigate the list. |
| 56 | + |
| 57 | +2. Narrow down the list of displayed notifications by selecting one or more of the following filters: |
| 58 | + |
| 59 | + - **Notification type**: for example, content item review request |
| 60 | + - **Status**: unread or read |
| 61 | + - **Date and time**: start and end of date range within which the notification was received |
| 62 | + |
| 63 | +  |
| 64 | + |
| 65 | +3. Click **Apply** to confirm your choices. |
| 66 | + |
| 67 | +4. To clear all the filters, click **Clear filters**. |
| 68 | + |
| 69 | +### Act on notifications |
| 70 | + |
| 71 | +In the notification screen, you can act on the notification to fulfill the request of the originator. |
| 72 | + |
| 73 | +To act on a notification, find it in the notifications list and click an icon next to the notification's date and time. |
| 74 | +Depending on the context, the icon can be called differently, for example, **Go to content** or **Accept request**. |
| 75 | + |
| 76 | +### Delete notifications or change their status |
| 77 | + |
| 78 | +You may want to change the status of multiple or individual notifications in the **Notifications** screen, or even delete them completely. |
| 79 | + |
| 80 | +1. Use filters to find the notifications that you want to delete or change their status. |
| 81 | + |
| 82 | +2. To toggle the status of an individual notification, find it in the notifications list and, in its line, next to the notifications date and time, click an envelope icon. |
| 83 | + |
| 84 | +3. To delete multiple notifications at once or mark them as read, in the **Notifications** screen: |
| 85 | + |
| 86 | + - select checkboxes next to notifications that you want to process |
| 87 | + - at the top of the list, click **Mark as read** or **Delete**. |
| 88 | + |
| 89 | + |
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