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chore(github-actions) : updated slack-ocwm-reminder.yml with new office hours and timezone (#771)
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‎.github/workflows/slack-ocwm-reminder.yml

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Original file line numberDiff line numberDiff line change
@@ -1,22 +1,29 @@
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name: Send reminders to join the OCWM
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name: Send Office Hours Reminders
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on:
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schedule:
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- cron: '0 15 1-7 * 5' #Runs at 15:00, between day 1 and 7 of the month on Friday
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- cron: '0 15 1-7 * 2' #Runs at 15:00, between day 1 and 7 of the month on Tuesday
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# Europe/Americas: Last Friday of previous month, first Friday (if before Tuesday), and day of (first Tuesday), even months
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- cron: '0 9 25-31 5,7,9,11,1,3 5' # Last Friday of odd months at 9 UTC
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- cron: '0 9 1-7 6,8,10,12,2,4 5' # First Friday at 9 UTC in even months
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- cron: '0 9 1-7 6,8,10,12,2,4 2' # First Tuesday at 9 UTC in even months
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# APAC/Americas: Last Friday of previous month, first Friday (if before Tuesday), and day of (first Tuesday), odd months
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- cron: '0 17 25-31 4,6,8,10,12,2 5' # Last Friday of even months at 17 UTC
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- cron: '0 17 1-7 7,9,11,1,3,5 5' # First Friday at 17 UTC in odd months
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- cron: '0 17 1-7 7,9,11,1,3,5 2' # First Tuesday at 17 UTC in odd months
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jobs:
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ocwm-reminders:
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send-reminders:
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runs-on: ubuntu-latest
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steps:
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- name: Checkout Repository
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uses: actions/checkout@v4
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- name: Set up Node 20
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- name: Set up Node.js
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uses: actions/setup-node@v4
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with:
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node-version: '20'
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- name: Get Token
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- name: Get GitHub App Token
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uses: actions/create-github-app-token@v1
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id: get_workflow_token
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with:
@@ -29,57 +36,126 @@ jobs:
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- name: Send reminders
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uses: actions/github-script@v7
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env:
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MY_TOKEN: ${{ steps.get_workflow_token.outputs.token }}
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GITHUB_TOKEN: ${{ steps.get_workflow_token.outputs.token }}
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OWNER: ${{ vars.ORGANISATION }}
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REPO: 'community'
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OCWM_LABEL: ${{ vars.OCWM_LABEL }}
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SLACK_WEBHOOK: ${{ vars.SLACK_WEBHOOK_REMINDER }}
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SLACK_WEBHOOK: ${{ secrets.SLACK_WEBHOOK_OFFICEHOURS }}
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with:
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script: |
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const octokit = require('@octokit/core').Octokit;
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const mygithub = new octokit({
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request: { fetch: fetch,},
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auth: process.env.MY_TOKEN
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});
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let targetLabel = encodeURIComponent(process.env.OCWM_LABEL);
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const { data: workMeetings } = await mygithub.request(`GET /repos/${process.env.OWNER}/${process.env.REPO}/issues?labels=${targetLabel}&per_page=1`, {
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})
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const issueNumber = workMeetings[0].number
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const newTitle = workMeetings[0].title;
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const issueDate = newTitle.replace(/Open Community Working Meeting /g, "");
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//Date of the next meeting
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const nextMeetingDate = new Date();
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nextMeetingDate.setDate(nextMeetingDate.getDate() + (2 + 7 - nextMeetingDate.getDay()) % 7);
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const formattedDate = nextMeetingDate.toISOString().split('T')[0];
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const reminderText = (new Date().getDay() === 2) ? "today" : formattedDate;
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// Checking if the reminder should be sent
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const today = new Date();
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const firstTuesday = new Date(today.getFullYear(), today.getMonth(), 1);
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firstTuesday.setDate(firstTuesday.getDate() + (2 + 7 - firstTuesday.getDay()) % 7);
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const firstFriday = new Date(today.getFullYear(), today.getMonth(), 1);
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firstFriday.setDate(firstFriday.getDate() + (5 + 7 - firstFriday.getDay()) % 7);
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if ((today.getDay() === 2 && today.getDate() === firstTuesday.getDate()) || (today.getDay() === 5 && today.getDate() === firstFriday.getDate() && firstFriday < firstTuesday)) {
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// Notify Slack
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const SLACK_WEBHOOK_URL = process.env.SLACK_WEBHOOK;
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const SLACK_MESSAGE = `{
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"issue": "https://github.com/${process.env.OWNER}/${process.env.REPO}/issues/${issueNumber}",
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"date": "${reminderText}"
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}`;
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await fetch(SLACK_WEBHOOK_URL, {
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const { Octokit } = require("@octokit/core");
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const github = new Octokit({ auth: process.env.GITHUB_TOKEN });
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function getFirstTuesdayOfMonth(year, month) {
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let date = new Date(Date.UTC(year, month, 1));
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while (date.getUTCDay() !== 2) {
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date.setUTCDate(date.getUTCDate() + 1);
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}
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return date;
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}
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function getLastTuesdayOfMonth(year, month) {
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let date = new Date(Date.UTC(year, month + 1, 0)); // Last day of the month
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while (date.getUTCDay() !== 2) {
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date.setUTCDate(date.getUTCDate() - 1);
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}
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return date;
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}
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function isLastFridayOfMonth(date) {
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const lastDayOfMonth = new Date(Date.UTC(date.getUTCFullYear(), date.getUTCMonth() + 1, 0));
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const lastFriday = new Date(lastDayOfMonth);
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lastFriday.setUTCDate(lastFriday.getUTCDate() - (lastFriday.getUTCDay() + 2) % 7);
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return date.getUTCDate() === lastFriday.getUTCDate();
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}
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function isFirstFridayOfMonth(date) {
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return date.getUTCDay() === 5 && date.getUTCDate() <= 7;
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}
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try {
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const today = new Date();
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const currentMonth = today.getUTCMonth();
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const isEuropeAmericas = [5, 7, 9, 11, 1, 3].includes(currentMonth+1);
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const isFriday = today.getUTCDay() === 5;
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const isTuesday = today.getUTCDay() === 2;
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const isLastFriday = isLastFridayOfMonth(today);
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const isFirstFriday = isFirstFridayOfMonth(today);
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console.log(`Current date: ${today.toISOString()}, Month: ${currentMonth + 1}, Is Europe/Americas: ${isEuropeAmericas}, Is Friday: ${isFriday}, Is Tuesday: ${isTuesday}, Is Last Friday: ${isLastFriday}, Is First Friday: ${isFirstFriday}`);
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let timezone, time, date;
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if (isEuropeAmericas) {
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timezone = "Europe/Americas friendly";
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time = "10:00 BST";
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} else {
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timezone = "APAC/Americas friendly";
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time = "10:00 PT";
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}
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const firstTuesdayThisMonth = getFirstTuesdayOfMonth(today.getUTCFullYear(), currentMonth);
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const lastTuesdayLastMonth = getLastTuesdayOfMonth(today.getUTCFullYear(), currentMonth);
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let shouldSendReminder = false;
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if (isFriday) {
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if(isLastFriday && today > lastTuesdayLastMonth){
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shouldSendReminder = true;
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const firstTuesdayNextMonth = getFirstTuesdayOfMonth(today.getUTCFullYear(), currentMonth + 1);
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date = firstTuesdayNextMonth.toISOString().split('T')[0];
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} else if (isFirstFriday && today < firstTuesdayThisMonth) {
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shouldSendReminder = true;
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date = firstTuesdayThisMonth.toISOString().split('T')[0];
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}
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} else if (isTuesday) {
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shouldSendReminder = true;
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date = "today";
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}
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if (!shouldSendReminder) {
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console.log("Not the correct day for sending a reminder");
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return;
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}
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console.log(`Calculated date for reminder: ${date}`);
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// Fetch the latest open Office Hours issue
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const targetLabel = encodeURIComponent(process.env.OCWM_LABEL);
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const { data: workMeetings } = await github.request(`GET /repos/${process.env.OWNER}/${process.env.REPO}/issues?labels=${targetLabel}&per_page=1&state=open`);
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126+
if (workMeetings.length === 0) {
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console.log("No open Office Hours issue found");
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return;
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}
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const issueNumber = workMeetings[0].number;
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const issueLink = `https://github.com/${process.env.OWNER}/${process.env.REPO}/issues/${issueNumber}`;
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console.log(`Found issue: ${issueLink}`);
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// Prepare the message for Slack
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const message = {
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issue: issueLink,
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date: date,
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timezone: timezone,
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time: time
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};
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console.log(`Sending message to Slack: ${JSON.stringify(message)}`);
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// Send the message to Slack
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const response = await fetch(process.env.SLACK_WEBHOOK, {
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method: 'POST',
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headers: {
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'Content-Type': 'application/json',
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},
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body: SLACK_MESSAGE,
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headers: { 'Content-Type': 'application/json' },
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body: JSON.stringify(message)
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});
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153+
if (!response.ok) {
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throw new Error(`Failed to send Slack message: ${response.statusText}`);
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}
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console.log(`Reminder sent for ${timezone} session on ${date}`);
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} catch (error) {
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console.error(`An error occurred: ${error.message}`);
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core.setFailed(error.message);
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}

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