Merge pull request #7417 from bridgetkromhout/steering-setup-2023-election

k8s-ci-robot · web-flow · commit 8a1fb4f7271d · 2023-07-28T13:03:42.000-07:00
2023 Steering Election setup
diff --git a/elections/README.md b/elections/README.md
@@ -21,7 +21,7 @@ for their team.  See the instructions on [requesting an election].
 
 ## The Elections Subproject
 
-The Elections Subproject is a team within Kubernetes [SIG Contributor Experience]
+The Elections Subproject is a team within Kubernetes SIG [Contributor Experience]
 with the following responsibilities:
 
 * Maintain and update the elections documentation and messaging templates
diff --git a/elections/steering/2023/README.md b/elections/steering/2023/README.md
@@ -1,4 +1,4 @@
-# {{YEAR}} VOTERS GUIDE - KUBERNETES STEERING COMMITTEE ELECTION
+# 2023 VOTERS GUIDE - KUBERNETES STEERING COMMITTEE ELECTION
 
 ## Important Links
 
@@ -12,7 +12,7 @@
 ## Table of Contents
 
 * [Purpose](#purpose)
-* [Changes](#changes)
+* [Election Platform](#election-platform)
 * [Background](#background)
 * [Eligibility](#eligibility)
   * [Voter Exception](#voter-exception)
@@ -25,7 +25,7 @@
 
 ## Purpose
 
-The role of this election is to fill out the {{NUM (#)}} seats due for
+The role of this election is to fill out the four (4) seats due for
 reelection this year on the [Kubernetes Steering Committee]. Each elected
 member will serve a two (2) year term.
 
@@ -64,18 +64,18 @@ previous [governance meeting video] which led to this whole process.
 
 Please refer to the [Steering Committee Election Charter] for [Eligibility for candidacy]
 
-Eligibility for voting in {{YEAR}} is defined as:
+Eligibility for voting in 2023 is defined as:
 
-* People who had at least {{NUM}} contributions to the Kubernetes project over
-  the past year, according to a snapshot taken {{DATE OF SNAPSHOT}} of the data driving
+* People who had at least 50 contributions to the Kubernetes project over
+  the past year, according to a snapshot taken 2023-08-04 of the data driving
   the [devstats developer activity counts dashboard][devstats-dashboard],
   who are also [Org Members].
   Contributions include GitHub events like creating issues, creating PRs,
   reviewing PRs, commenting on issues, etc. For full details see
   [the SQL query used by devstats for developer activity counts][devstats-sql].
 
 * Full members of the Code of Conduct Committee (CoCC) and Security Response Committee
-  (SRC), as listed in [SIGs.yaml], at any time between August {{YEAR-1}} and {{YEAR}},
+  (SRC), as listed in [SIGs.yaml], at any time between August 2022 and August 2023,
   regardless of contribution count.
 
 * People who have submitted the [voter exception form] and are accepted by
@@ -128,18 +128,18 @@ Examples of contributions that would NOT be considered:
 
 | Date                    | Event                                                                 |
 |:------------------------|:----------------------------------------------------------------------|
-| DATE HERE               | Steering Committee selects Election Committee                         |
-| DATE HERE               | Announcement of Election and publication of voters.md                 |
-| DATE HERE               | Steering Committee Q+A for the candidates                             |
-| DATE HERE               | Candidate nominations due at the end of the day in AoE time           |
-| DATE HERE               | All candidate bios due at the end of the day in AoE time              |
-| DATE HERE               | Election Begins via email ballots                                     |
-| DATE HERE               | Deadline to submit voter exception requests                           |
-| DATE HERE               | Election Closes at the end of the day in AoE time                     |
-| DATE HERE               | Private announcement of Results to SC members not up for election     |
-| DATE HERE               | Private announcement of Results to all candidates                     |
-| DATE HERE               | Public announcement of Results at Public Steering Committee Meeting   |
-| DATE HERE               | Election Retro                                                        |
+| Wednesday, July 12      | Steering Committee selects Election Committee                         |
+| Tuesday, August 8       | Announcement of Election and publication of voters.md                 |
+| TBD                     | Steering Committee Q+A for the candidates                             |
+| Saturday, August 26     | Candidate nominations due at the end of the day in AoE time           |
+| Sunday, August 27       | All candidate bios due at the end of the day in AoE time              |
+| Tuesday, August 29      | Election Begins via email ballots                                     |
+| Saturday, September 23  | Deadline to submit voter exception requests                           |
+| Tuesday, September 26   | Election Closes at the end of the day in AoE time                     |
+| Wednesday, September 27 | Private announcement of Results to SC members not up for election     |
+| Sunday, October 1       | Private announcement of Results to all candidates                     |
+| Monday, October 2       | Public announcement of Results at Public Steering Committee Meeting   |
+| Thursday, October 5     | Election Retro                                                        |
 
 Candidate nomination, bio, and election close deadlines will be done using Anywhere on Earth timing, meaning it is still valid to submit new nominations/bios/votes as long as it is still the last day anywhere on the planet (i.e. at the end of that day in UTC-12).
 
@@ -172,7 +172,7 @@ automatically close the issue once the PR is merged.
 
 5. Create the PR for your bio by copying the `nomination-template.md` file in
 this directory, and creating a new file titled `candidate-githubid.md`.  Fill
-out all the fields in the template, but avoid making and format changes.
+out all the fields in the template, but avoid making any format changes.
 
 **Endorsement**
 
@@ -257,8 +257,8 @@ The Steering Committee has selected the following people as [election officers]:
 In addition, the following contributors are helping with the election:
 
 - Alternate Officers: Christoph Blecker, Lachlan Evenson
-- Infra Liaison: {{K8s INFRA LIAISON}}
-- Contributor Comms Liaison: {{COMMS LIAISON}}
+- Infra Liaison: Davanum Srinivas
+- Contributor Comms Liaison: Kaslin Fields
 
 Please direct any questions via email to <election@k8s.io>.
 
@@ -282,7 +282,7 @@ Nominees may be found in the [election app].
 
 [Kubernetes Steering Committee]: https://github.com/kubernetes/steering
 [Steering Committee Charter]: https://github.com/kubernetes/steering/blob/master/charter.md
-[current steering committee backlog]: https://github.com/kubernetes/steering/projects/1
+[current steering committee backlog]: https://github.com/orgs/kubernetes/projects/40
 [governance meeting video]: https://www.youtube.com/watch?v=ltRKXLl0RaE&list=PL69nYSiGNLP1pkHsbPjzAewvMgGUpkCnJ&index=23
 
 [Steering Committee Election Charter]: https://git.k8s.io/steering/elections.md
@@ -293,7 +293,7 @@ Nominees may be found in the [election app].
 
 [Condorcet]: https://en.wikipedia.org/wiki/Condorcet_method
 [prior candidate bios]: https://github.com/kubernetes/community/tree/master/elections/steering/2022
-[election officers]: https://github.com/kubernetes/community/tree/master/elections#election-officers
+[election officers]: https://github.com/kubernetes/community/tree/master/elections#recommending-election-officers
 [Kubernetes Community Meeting]: https://github.com/kubernetes/community/blob/master/events/community-meeting.md
 [Kubernetes Blog]: https://kubernetes.io/blog/
 
@@ -303,9 +303,9 @@ Nominees may be found in the [election app].
 [Elekto]: https://elekto.dev
 [election app]: https://elections.k8s.io
 [Elekto voting documentation]: https://elekto.dev/docs/voting/
-[voters.yaml]: https://github.com/kubernetes/community/blob/master/elections/steering/2022/voters.yaml
-[election page]: https://elections.k8s.io/app/elections/steering---2022
-[voter exception form]: https://elections.k8s.io/app/elections/steering---2022/exception
+[voters.yaml]: https://github.com/kubernetes/community/blob/master/elections/steering/2023/voters.yaml
+[election page]: https://elections.k8s.io/app/elections/steering---2023
+[voter exception form]: https://elections.k8s.io/app/elections/steering---2023/exception
 [public Steering Committee Meeting]: https://github.com/kubernetes/steering/#meetings
-[Eligible voters]: https://github.com/kubernetes/community/tree/master/elections/steering/2022#eligibility
+[Eligible voters]: https://github.com/kubernetes/community/tree/master/elections/steering/2023#eligibility
 [SIGs.yaml]: https://github.com/kubernetes/community/tree/master/sigs.yaml
diff --git a/elections/steering/2023/election-template.yaml b/elections/steering/2023/election-template.yaml
diff --git a/elections/steering/2023/election.yaml b/elections/steering/2023/election.yaml
@@ -0,0 +1,17 @@
+name: 2023 Steering Committee Election
+organization: Kubernetes
+start_datetime: 2023-08-29 00:00:01
+end_datetime: 2023-09-26 11:59:59
+no_winners: 4
+allow_no_opinion: True
+delete_after: True
+show_candidate_fields:
+  - employer
+  - slack
+election_officers:
+  - dims
+  - kaslin
+  - bridgetkromhout
+eligibility: Kubernetes Org members with 50 or more contributions in the last year can vote.  See [the election guide](https://github.com/kubernetes/community/tree/master/elections/steering/2023)
+exception_description: Not all contributions are measured by DevStats.  If you have contributions that are not so measured, then please request an exception to allow you to vote via the Elekto application.
+exception_due: 2023-09-23 11:59:59
diff --git a/elections/steering/2023/election_desc.md b/elections/steering/2023/election_desc.md
@@ -1,11 +1,11 @@
-# Vote for the {{YEAR}} Steering Committee
+# Vote for the 2023 Steering Committee
 
-As is now customary, this fall is [Steering Committee](https://github.com/kubernetes/steering) election season for Kubernetes. {{Number (#)}} elected members ({{LIST OF NAMES}}) will stay on for the remaining year of their terms, and there will be {{Number (#)}} positions open for election. Every election term will be 2 years. More complete information on the election may be found [in the voter's guide](https://github.com/kubernetes/community/tree/master/elections/steering/{{YEAR}}).
+As is now customary, the third calendar quarter is [Steering Committee](https://github.com/kubernetes/steering) election season for Kubernetes. Three (3) elected members (@BenTheElder, @mrbobbytables, @palnabarun) will stay on for the remaining year of their terms, and there will be four (4) positions open for election. Every election term will be 2 years. More complete information on the election may be found [in the voter's guide](https://github.com/kubernetes/community/tree/master/elections/steering/2023).
 
-Instructions on using Elekto can be found [in its docs site](https://elekto.dev/docs/voting/)
+Instructions on using Elekto can be found [in its docs site](https://elekto.dev/docs/voting/).
 
 If you’d like to vote or run for a seat, all details and next steps are outlined in the [election process doc](https://git.k8s.io/steering/elections.md) and this application. The application will be the single source of truth of information for this cycle. It will be updated live as new bios of candidates get committed.
 
-Please pay attention to the [scheduled dates](https://github.com/kubernetes/community/tree/master/elections/steering/{{YEAR}}#schedule).
+Please pay attention to the [scheduled dates](https://github.com/kubernetes/community/tree/master/elections/steering/2023#schedule).
 
-Eligibility for voting will be determined by {{NUM}} contributions to a Kubernetes project over the past year and [Kubernetes Org membership](https://github.com/kubernetes/community/blob/master/community-membership.md).  Eligible voters will be shown as such by this site when logged in.  If you should be eligible, but are not, you may also [file for an exception](https://elections.k8s.io/app/elections/steering---{{YEAR}}/exception).
+Eligibility for voting will be determined by 50 contributions to a Kubernetes project over the past year and [Kubernetes Org membership](https://github.com/kubernetes/community/blob/master/community-membership.md).  Eligible voters will be shown as such by this site when logged in.  If you should be eligible, but are not, you may also [file for an exception](https://elections.k8s.io/app/elections/steering---2023/exception).
diff --git a/elections/steering/2023/voters.yaml b/elections/steering/2023/voters.yaml
@@ -1,12 +1,12 @@
-# {{YEAR}} Steering Committee Election
+# 2023 Steering Committee Election
 ##################################
 #
 # The process for determining elegible voters can be found in
-# https://github.com/kubernetes/community/tree/master/elections/steering/2022
+# https://github.com/kubernetes/community/tree/master/elections/steering/2023
 #
 # If you feel you meet the eligibility criteria but do not see your GitHub username
 # below, please fill out an exception request and the elections team will get back to
-# you as quickly as possible: https://elections.k8s.io/app/elections/steering---2022/exception
+# you as quickly as possible: https://elections.k8s.io/app/elections/steering---2023/exception
 #
 # History:
 # Log of changes to the file
diff --git a/elections/steering/README.md b/elections/steering/README.md
@@ -2,9 +2,12 @@
 
 This folder contains information on the Kubernetes Steering elections since 2017.
 
+The current Steering election, including all directions on eligibility, voting, and candidates, can be found here: [2023 Election]
+
 The last Steering election, including all directions on eligibility, voting, and candidates, can be found here: [2022 Election]
 
 You can also read [documentation] on how to run a Steering Election.
 
+[2023 Election]: /elections/steering/2023/
 [2022 Election]: /elections/steering/2022/
 [documentation]: /elections/steering/documentation/
diff --git a/elections/steering/documentation/README.md b/elections/steering/documentation/README.md
@@ -293,7 +293,7 @@ On the rare occasions that a voter nominates the candidate instead of themselves
 When a candidate creates an issue, EOs should check if they've copied in the process for endorsements; if not, an EO should.  Particularly, voters need to remember to provide their employer name.  Then the EO Nominations watches to see when the candidate accumulates the necessary three endorsements from contributors working for different employers.  At that point, EO Nominations posts to the issue:
 
 ```
-<CANDIDATE NAME> has the necessary endorsements and is eligible to run in the Steering Committee election.  The candidate should prepare their candidate profile as a PR and submit it, per the instructions at: https://github.com/kubernetes/community/blob/master/elections/steering/2022/README.md#candidacy-process
+<CANDIDATE NAME> has the necessary endorsements and is eligible to run in the Steering Committee election.  The candidate should prepare their candidate profile as a PR and submit it, per the instructions at: https://github.com/kubernetes/community/blob/master/elections/steering/{{YEAR}}/README.md#candidacy-process
 ```
 
 In most cases, there are no other eligibility requirements.  Candidates are not required to be documented contributors or org members. The Issue will remain open until the candidate profile is merged as a PR.
diff --git a/elections/steering/documentation/template/README.md b/elections/steering/documentation/template/README.md
@@ -12,7 +12,10 @@
 ## Table of Contents
 
 * [Purpose](#purpose)
+<!-- Only if there are significant changes
 * [Changes](#changes)
+-->
+* [Election Platform](#election-platform)
 * [Background](#background)
 * [Eligibility](#eligibility)
   * [Voter Exception](#voter-exception)
@@ -29,6 +32,10 @@ The role of this election is to fill out the {{NUM (#)}} seats due for
 reelection this year on the [Kubernetes Steering Committee]. Each elected
 member will serve a two (2) year term.
 
+<!-- Only if there are significant changes
+## Changes
+-->
+
 ## Election Platform
 
 We will be using [Elekto] to conduct the election.  Elekto relies entirely on GitHub Oauth for
@@ -172,7 +179,7 @@ automatically close the issue once the PR is merged.
 
 5. Create the PR for your bio by copying the `nomination-template.md` file in
 this directory, and creating a new file titled `candidate-githubid.md`.  Fill
-out all the fields in the template, but avoid making and format changes.
+out all the fields in the template, but avoid making any format changes.
 
 **Endorsement**
 
@@ -282,7 +289,7 @@ Nominees may be found in the [election app].
 
 [Kubernetes Steering Committee]: https://github.com/kubernetes/steering
 [Steering Committee Charter]: https://github.com/kubernetes/steering/blob/master/charter.md
-[current steering committee backlog]: https://github.com/kubernetes/steering/projects/1
+[current steering committee backlog]: https://github.com/orgs/kubernetes/projects/40
 [governance meeting video]: https://www.youtube.com/watch?v=ltRKXLl0RaE&list=PL69nYSiGNLP1pkHsbPjzAewvMgGUpkCnJ&index=23
 
 [Steering Committee Election Charter]: https://git.k8s.io/steering/elections.md
@@ -292,8 +299,8 @@ Nominees may be found in the [election app].
 [pledge to recuse]: https://github.com/kubernetes/steering/blob/master/elections.md#steering-committee-and-election-officer-recusal
 
 [Condorcet]: https://en.wikipedia.org/wiki/Condorcet_method
-[prior candidate bios]: https://github.com/kubernetes/community/tree/master/elections/steering/2022
-[election officers]: https://github.com/kubernetes/community/tree/master/elections#election-officers
+[prior candidate bios]: https://github.com/kubernetes/community/tree/master/elections/steering/{{YEAR-1}}
+[election officers]: https://github.com/kubernetes/community/tree/master/elections#recommending-election-officers
 [Kubernetes Community Meeting]: https://github.com/kubernetes/community/blob/master/events/community-meeting.md
 [Kubernetes Blog]: https://kubernetes.io/blog/
 
@@ -303,9 +310,9 @@ Nominees may be found in the [election app].
 [Elekto]: https://elekto.dev
 [election app]: https://elections.k8s.io
 [Elekto voting documentation]: https://elekto.dev/docs/voting/
-[voters.yaml]: https://github.com/kubernetes/community/blob/master/elections/steering/2022/voters.yaml
-[election page]: https://elections.k8s.io/app/elections/steering---2022
-[voter exception form]: https://elections.k8s.io/app/elections/steering---2022/exception
+[voters.yaml]: https://github.com/kubernetes/community/blob/master/elections/steering/{{YEAR}}/voters.yaml
+[election page]: https://elections.k8s.io/app/elections/steering---{{YEAR}}
+[voter exception form]: https://elections.k8s.io/app/elections/steering---{{YEAR}}/exception
 [public Steering Committee Meeting]: https://github.com/kubernetes/steering/#meetings
-[Eligible voters]: https://github.com/kubernetes/community/tree/master/elections/steering/2022#eligibility
+[Eligible voters]: https://github.com/kubernetes/community/tree/master/elections/steering/{{YEAR}}#eligibility
 [SIGs.yaml]: https://github.com/kubernetes/community/tree/master/sigs.yaml
diff --git a/elections/steering/documentation/template/election_desc.md b/elections/steering/documentation/template/election_desc.md
diff --git a/elections/steering/documentation/template/voters.yaml b/elections/steering/documentation/template/voters.yaml

Original file line number	Diff line number	Diff line change
`@@ -1,12 +1,12 @@`
`1`		`-# {{YEAR}} Steering Committee Election`
	`1`	`+# 2023 Steering Committee Election`
`2`	`2`	`##################################`
`3`	`3`	`#`
`4`	`4`	`# The process for determining elegible voters can be found in`
`5`		`-# https://github.com/kubernetes/community/tree/master/elections/steering/2022`
	`5`	`+# https://github.com/kubernetes/community/tree/master/elections/steering/2023`
`6`	`6`	`#`
`7`	`7`	`# If you feel you meet the eligibility criteria but do not see your GitHub username`
`8`	`8`	`# below, please fill out an exception request and the elections team will get back to`
`9`		`-# you as quickly as possible: https://elections.k8s.io/app/elections/steering---2022/exception`
	`9`	`+# you as quickly as possible: https://elections.k8s.io/app/elections/steering---2023/exception`
`10`	`10`	`#`
`11`	`11`	`# History:`
`12`	`12`	`# Log of changes to the file`