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Merge pull request #5326 from nikhita/steering-election-2021-init
Initialize 2021 Steering Committee Election docs
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‎events/elections/2021/OWNERS

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# See the OWNERS docs at https://go.k8s.io/owners
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# replace with election officers once election starts
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approvers:
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- committee-steering
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labels:
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- committee/steering

‎events/elections/2021/README.md

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# 2021 VOTERS GUIDE - KUBERNETES STEERING COMMITTEE ELECTION
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## Purpose
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The role of this election is to fill out the four (4) seats due for
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reelection this year on the [Kubernetes Steering Committee]. Each elected
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member will serve a two (2) year term.
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## Background
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This election will shape the future of Kubernetes as a community and project.
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While SIGs and WGs help shape the technical direction of the project, the
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[Steering Committee Charter] covers the health of the project and community
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as a whole. Some direct responsibilities of steering members to consider as
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you are deciding whether to run or who to vote for:
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* Through the chartering review process, delegate ownership of, responsibility
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for and authority over areas of the project to specific entities
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* Define, evolve, and defend the non-technical vision / mission and the values
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of the project
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* Charter and refine policy for defining new community groups and establish
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transparency and accountability policies for such groups
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* Define and evolve project and group governance
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structures and policies
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* Act as a final non-technical escalation point for any Kubernetes repository
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* Request funds and other support from the CNCF (e.g. marketing, press, etc.)
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* Define and enforce requirements for community groups to be in good standing
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such as having an approved charter
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For more context, please see the [current steering committee backlog] or a
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previous [governance meeting video] which led to this whole process.
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## Eligibility
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Please refer to the [Steering Committee Election Charter] for [Eligibility for candidacy]
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Eligibility for voting in 2021 is defined as:
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* People who had at least 50 contributions to the Kubernetes project over
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the past year, according to a snapshot taken 2021-MM-DD of the data driving
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the [devstats developer activity counts dashboard][devstats-dashboard],
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who are also [Org Members].
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Contributions include GitHub events like creating issues, creating PRs,
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reviewing PRs, commenting on issues, etc. For full details see
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[the SQL query used by devstats for developer activity counts][devstats-sql].
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* People who have submitted the [voter exception form] and are accepted by
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the election committee.
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Corporate affiliation is applied after the election. If an organization finds
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itself with too many representatives it is up to those individuals to come
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to a consensus on who should serve on the committee.
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### Voter exception
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We *explicitly* believe that the above heuristic will be inaccurate
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and not represent the entire community. Thus we provide the form
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for those who have contributed to the project but may not meet the above
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criteria. Acceptance of a form submission will be defined by a simple
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majority vote, and the criteria used during this process will be used to
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help refine further elections.
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If you otherwise qualify to vote but have not yet applied for Org Membership,
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then please [request an exception][voter exception form] (and please apply for
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Org Membership as well).
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Only contributions to projects and artifacts that fall under Steering
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Committee's governance will be considered for voter exception.
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Examples of contributions that would be considered:
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* Slack admins who are not active in GitHub
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* Code of Conduct Committee members whose actions are private by default
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Examples of contributions that would NOT be considered:
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* Contributions to ecosystem projects and products
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* Organizing meetups or podcasts
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### Schedule
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<!-- While finalizing the dates in the schedule, ensure that:
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- The Steering Committee and candidate Q+A occurs at a public SC meeting
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(usually a Monday).
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- Deadline to submit voter exception forms and request a
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replacement ballot is ~3 days before voting closes.
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- Private announcement of results to SC members is at least ~2 days
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before private announcement to all candidates.
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- The interval between private announcement to all candidates and the
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public announcement is a weekend.
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-->
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| Date | Event |
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| ------------ | ------------------------ |
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| July 1 | Steering Committee selects Election Committee |
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| August XX | Announcement of Election and publication of voters.md |
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| August XX | Steering Committee Meeting with Q+A with the candidates and community |
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| September XX | All candidate bios due by 0000 UTC (5pm PST) |
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| ~1 week | Election prep week (voters.md validation and CIVS setup and testing)
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| September XX | Election Begins via email ballots |
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| October XX | Deadline to submit voter exception forms and request a replacement ballot |
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| October XX | Election Closes by 0000 UTC (5pm PST) |
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| October XX | Private announcement of Results to SC members not up for election |
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| October XX | Private announcement of Results to all candidates |
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| October XX | Public announcement of Results at Public Steering Committee Meeting |
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| October XX | Election Retro |
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## Candidacy Process
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**Nomination**
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1. If you want to stand for the election, create an issue in this GitHub repo
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(kubernetes/community) with the title `Steering Committee Nomination: Your Name (@yourgithub)`.
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If you want to nominate someone else, you may do so, but PLEASE talk to them
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first.
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2. After creating the issue, send an email to [email protected]
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with a link to the issue. The subject line of the email should be same as
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the title of the issue. This email should encourage people to second your
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nomination on GitHub, as +1s via email will not count. Here's an example email:
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Hi! I'm nominating _candidate_ for steering committee this year.
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If you are an eligible voter and think they should run, please add your +1 as
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a comment on the issue _link_ and mention the organization you work for.
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While supportive replies are very nice, only comments on the issue will count
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towards their eligibility.
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3. If you wish to accept a nomination from someone else, reply to the nomination
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**issue** saying something like "I accept the nomination".
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4. Finally, the candidate closes the **issue** (`#NNN`) by opening a Pull Request
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to add their bio. The PR body must contain the text `Fixes #NNN` to automatically
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close the issue once the PR is merged.
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**Endorsement**
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Once nominated, you must get the endorsement of three (3) different eligible
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voters from three (3) different employers. If you are eligible to vote
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yourself, you count as one of the three. Endorsements from non-voting members
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does not count towards the final count.
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[Eligible voters] may endorse candidates of their choosing by replying to the
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candidate's nomination **issue** saying something like "I endorse this nominee,
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and I work for <COMPANY>" or "+1". Please state that you an eligible voter,
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and include your employer's name so that we see can which candidates have
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sufficient endorsements.
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Note that **only endorsements on the GitHub issue will be considered**.
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Endorsements on the nomination email will NOT be considered.
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When a candidate has reached the necessary three endorsements, one of the
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Election Officers will announce that on the GitHub issue.
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**Running**
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Eligible candidates can submit a pull request with a biography in this
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directory with their platform and intent to run. This statement is
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**limited to 300 words** and must follow the format of `firstnamelastname.md`.
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The word limit applies to the source markdown file and the [`hack/verify-steering-election.sh`]
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script can be used to check the word count.
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Please refer to the [2020 candidate bios] for examples. Biography statements are optional.
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Missed deadlines by the candidates will be addressed by steering on a per case basis to determine eligibility.
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**Campaigning**
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Please refer to the [Steering Committee Election Charter] and understand
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that we care deeply about [limiting corporate campaigning]. The election
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officers and members of the steering committee [pledge to recuse] themselves
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from any form of electioneering.
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You should be running as a "brand free" individual, based on your contribution
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to the project as a member of this community, outside of whatever corporate
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roles you may hold.
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## Voting Process
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Eligible voters will receive a ballot via email. If you are
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not on that list and feel you have worked on Kubernetes in a way that is NOT
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reflected in GitHub contributions, you can use the [voter exception form] to ask
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to participate in the election.
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Elections will be held using time-limited [Condorcet] ranking on [CIVS]
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using the [IRV method]. The top vote getters will be elected to the open
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seats.
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Employer diversity is encouraged, and thus maximal representation will be
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enforced as spelled out in the [Steering Committee Election Charter].
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You will be ranking your choices of the candidates with an option for
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"no opinion". In the event of a tie, a coin will be flipped.
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The election will open for voting starting September XX via email and
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end three weeks after on October XX, 2021 at 00:00am UTC. You will receive
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an email to the address on file at the start of the election from "Kubernetes
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(CIVS Poll Supervisor) `<[email protected]>`, please add to the list of addresses
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you don't spam filter. Detailed voting instructions will be addressed in email
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and the CIVS polling page. Please note that email ballots might be unreliable,
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so you are encouraged to contact the election officials if you do not receive a
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ballot by September XX.
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If you do not receive your ballot, request a new one via the [Ballot Replacement Form].
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### Officers
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The Steering Committee has selected the following people as [election officers]:
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- Name, GitHub handle, Affiliation
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Please direct any questions via email to <[email protected]>.
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### Decision
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- First, the results are privately announced to the incumbent Steering Committee
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members (who are not up for election) and all the candidates.
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- The newly elected body will be publicly announced in the monthly
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[public Steering Committee Meeting] on October XX, 2021.
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- Following the meeting, the raw voting results and winners will be published on the
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[Kubernetes Blog].
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For more information, definitions, and/or detailed election process, please refer to
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the [Steering Committee Election Charter]
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## Nominees
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The nominee list is filled in by the Election Officers after all bios have been
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submitted. Please do not edit the following table.
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| Name | Organization/Company | GitHub |
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|:------------------------------------------:|:--------------------:|:----------------------------------------------------:|
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| [Jane Containerface](./biotemplate.md) | ExampleCo | [@github](https://github.com) |
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[Kubernetes Steering Committee]: https://github.com/kubernetes/steering
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[Steering Committee Charter]: https://github.com/kubernetes/steering/blob/master/charter.md
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[current steering committee backlog]: https://github.com/kubernetes/steering/projects/1
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[governance meeting video]: https://www.youtube.com/watch?v=ltRKXLl0RaE&list=PL69nYSiGNLP1pkHsbPjzAewvMgGUpkCnJ&index=23
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[Steering Committee Election Charter]: https://git.k8s.io/steering/elections.md
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[Eligibility for voting]: https://github.com/kubernetes/steering/blob/master/elections.md#eligibility-for-voting
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[Eligibility for candidacy]: https://github.com/kubernetes/steering/blob/master/elections.md#eligibility-for-candidacy
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[limiting corporate campaigning]: https://github.com/kubernetes/steering/blob/master/elections.md#limiting-corporate-campaigning
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[pledge to recuse]: https://github.com/kubernetes/steering/blob/master/elections.md#steering-committee-and-election-officer-recusal
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[Condorcet]: https://en.wikipedia.org/wiki/Condorcet_method
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[CIVS]: http://civs.cs.cornell.edu/
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[IRV method]: https://www.daneckam.com/?p=374
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[`hack/verify-steering-election.sh`]: https://git.k8s.io/community/hack/verify-steering-election.sh
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[2020 candidate bios]: https://github.com/kubernetes/community/tree/master/events/elections/2020
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[election officers]: https://github.com/kubernetes/community/tree/master/events/elections#election-officers
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[Kubernetes Community Meeting]: https://github.com/kubernetes/community/blob/master/events/community-meeting.md
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[Kubernetes Blog]: https://kubernetes.io/blog/
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[eligible voters]: ./voters.md
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[voter exception form]: https://www.surveymonkey.com/r/k8s-sc-election-2021
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[voters.md]: ./voters.md
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[devstats-sql]: https://github.com/cncf/devstats/blob/master/metrics/shared/project_developer_stats.sql
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[devstats-dashboard]: https://k8s.devstats.cncf.io/d/13/developer-activity-counts-by-repository-group?orgId=1&var-period_name=Last%20year&var-metric=contributions&var-repogroup_name=All
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[Org Members]: https://github.com/kubernetes/community/blob/master/community-membership.md
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[Ballot Replacement Form]: https://www.surveymonkey.com/r/kubernetes-sc-2021-ballot

‎events/elections/2021/biotemplate.md

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# Your Name
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- GitHub: https://github.com/
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- Affiliation: Where you work or independent
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- Slack: @you
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- Twitter/Other: Add lines as appropriate
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## SIGS
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- SIGS/WG/UGs you're a member of
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## What I have done
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## What I'll do
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## Resources About Me
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- Links to KubeCon or other conference talks or other related material

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