added instructions on how to deal with the meetings (#7913)

* added instructions on how to deal with the meetings

* Update wg-serving/README.md

Co-authored-by: Yuan Tang <[email protected]>

* Update wg-serving/README.md

Co-authored-by: Arvind <[email protected]>

* Update wg-serving/README.md

Co-authored-by: Yuan Tang <[email protected]>

* Update wg-serving/README.md

---------

Co-authored-by: Yuan Tang <[email protected]>
Co-authored-by: Arvind <[email protected]>

Author: 3 people

wg-serving/README.md

@@ -49,4 +49,42 @@ The WG Serving will operate in several workstreams with different areas of focus
 - [WS Autoscaling](https://docs.google.com/document/d/1QsN4ubjerEqo5L4bQamOFFS2lmCv5zNPis2Z8gcIITg/edit?usp=sharing)
 - WS MultiHost/MultiNode
 - [WS Orchestration](https://docs.google.com/document/d/1hbEx3ZEqdXCqWH9RL3uy9FIy35B8pFJ5KiK3HsOz2FE/edit?usp=sharing)
+
+
+## How to ...
+
+### subscribe to WG events
+
+1. Join the [`[email protected]`](https://groups.google.com/a/kubernetes.io/g/dev) and [`[email protected]`](https://groups.google.com/a/kubernetes.io/g/wg-serving) for needed permissions.
+2. You should have meeting invites in your inbox after some delay. Make sure to fish them out of Junk/Spam and accept the invite so it will be added to your calendar.
+3. Import [WG Serving Shared Calendar](https://calendar.google.com/calendar/u/0/embed?src=e896b769743f3877edfab2d4c6a14132b2aa53287021e9bbf113cab676da54ba@group.calendar.google.com) to see WG events.
+
+### schedule an ad-hoc or workstream meeting
+
+1. Get access to the [WG Serving Shared Calendar](https://calendar.google.com/calendar/u/0/embed?src=e896b769743f3877edfab2d4c6a14132b2aa53287021e9bbf113cab676da54ba@group.calendar.google.com). Ask chairs in #wg-serving slack chat.
+2. Create a meeting notes document or find existing one. Make sure it is shared as following:
+   - Shared with `[email protected]` for commenting
+   - Shared with `[email protected]` for editing
+3. Create an event. Make sure to create it in the shared calendar.
+   - Use this zoom link: https://zoom.us/j/9955436256?pwd=Z2FQWU1jeDZkVC9RRTN4TlZyZTBHZz09
+   - Invite `[email protected]`
+   - Invite `[email protected]` so the event will appear in https://www.kubernetes.dev/resources/calendar/
+   - Mention the meeting notes document in the description
+4. Make sure one of the chairs has accepted the invite. If not - ask chairs for a host key to claim a host during the meeting.
+5. Start a recording of the meeting (record to the cloud).
+6. You can end the recording explicitly or it will be finished when the meeting will end and all participants will leave it
+
+### upload meeting recording to YouTube (for chairs)
+
+1. Download the video file from zoom account `[email protected]`
+2. Log in to YouTube under the `kubernetes-wg-serving` account (use switch account)
+3. Upload video to YouTube
+   - Name should follow the template: `[WG Serving] name of the meeting 20240516`.
+   - Add meeting notes and agenda document to the meeting description
+   - Add video to k8s-owned YouTube playlist:
+     - Once video if uploaded, open the video page, click +Save button under the video, select the checkbox `WG Serving`.
+4. Add link to the video to the meeting notes document
+5. In zoom account change the title of the recording - add `(uploaded)` suffix
+
+
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