meeting minutes for 2021-04-13 (#28)

Author: ChristianKuehnel

meeting_minutes/2021-04-13.md

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+# working group meeting on 2021-03-3ß
+
+## Participants
+
+* Christian Kühnel
+* Zhiqian Xia
+* anja gerbes
+* Azhar
+* Tom Stellard
+* Wei Wu - PLCT Lab
+* Anton Korobeynikov
+* Philip
+* mishal_shah
+* Mike Edwards
+
+## Hiring for infrastructure role #27
+
+* tasks/goals for this role:
+  * System Admin type of work, keep infrastructure up and running
+  * Have SLAs to respond to issues, e.g. 24/7
+  * Help community set up infrastructure, perform migrations, ...
+* Contract work, hiring a company
+  * company is probably more flexible, foundation is not hiring individuals (at
+    the moment)
+  * probably we want a group of professionals able to guarantee SLAs
+  * Can we hire non-USA / non-California? Yes, company needs to have experience
+    with contracts in the US though.
+  * for any contracts: we need to go through an official RFP process across
+    multiple companies.
+  * initial work items:
+    * keep websites up and running
+* Option: Extend Access Softek contract to cover this?
+  * In any case, we should contact them first.
+* Hours per week: maybe start with part time and ramp up as needed
+* work split:
+  * IWG to create the RFPs for the work
+  * sysadmin/company to do the work
+* required skills:
+  * IWG to prioritize the list of services to be taken over
+  * system administration
+  * Amazon AWS
+  * customizing off-the-shelf services (e.g. Phabricator)
+  * fix the source code in case of outages/upgrades
+* Tom to create a draft, Philip, Christian to help
+  * start with problem description
+  * maybe ruse the [infrastructuresurvey](https://github.com/llvm/llvm-iwg/blob/main/infrastructure_survey.md)
+    we collected.
+
+## Set up a permanent Zoom videoconference for our meetings #12
+
+Christian received new Zoom conference from Tanya, will send out the details
+with the meeting minutes.
+
+## Epic: improve infrastructure documentation #14
+
+* Issue is a collection of open/ongoing documentation work.
+* Please self-assign the tasks you're (planning to be) working on.
+
+## Mailman to Discourse migration
+
+* related to issue [#6](https://github.com/llvm/llvm-iwg/issues/6)
+* The LLVM Foundation is investigating a potential migration from mailman to
+  discourse
+* The mailing list archive would be migrated by [discourse.org](https://www.discourse.org/)}
+  (the company behind the tool)
+* The Foundation would like the IWG to manage the migration and investigate
+  how to migrate the related workflows.
+* we need to understand the workflows on the mailing list and figure out
+  how that could be migrated
+* use cases we're aware of
+  * discussions of community members
+  * interaction via email
+  * integrations with all the tools sending to the mailing list
+* This would be a **major** effort and require significant time investment from
+  the working group members. For this we need explicit buy-in from enough
+  members so we can actually manage the work load. Christian will open the
+  discussion on the mailing list.