diff --git a/docs/concepts/project.md b/docs/concepts/project.md
index fc7dad6e6..baa0a50db 100644
--- a/docs/concepts/project.md
+++ b/docs/concepts/project.md
@@ -17,6 +17,22 @@ Below is a visual example of how projects are structured in meshStack:
 
 ![Project concept diagram](/assets/new_concept/concept_project.png)
 
+## Project Names and Identifiers
+
+Each project has both a display name and a unique identifier.
+
+**Project Name (Display Name)**
+- Maximum length of 30 characters
+- Can contain any characters
+
+**Project Identifier**
+- Must contain only lowercase alphanumeric characters and hyphens (but not leading, trailing, or consecutive hyphens)
+- Maximum length of 30 characters
+- Cannot be changed after project creation
+
+These default restrictions can be configured differently upon request to accommodate your organization's needs.
+The restrictions exist to ensure the combined `${workspaceIdentifier}.${projectIdentifier}` fits within cloud platform constraints (e.g., AWS account aliases: 64 chars, Kubernetes namespaces: 63 chars).
+
 ## Related Resources
 
 ### Concepts
diff --git a/docs/concepts/workspace.md b/docs/concepts/workspace.md
index 3fdb8a7a3..14dc51d44 100644
--- a/docs/concepts/workspace.md
+++ b/docs/concepts/workspace.md
@@ -22,6 +22,18 @@ Below is a visual example of how workspaces are structured in meshStack:
 
 ![Workspace concept diagram](/assets/new_concept/concept_workspace.png)
 
+## Workspace Identifiers
+
+Each workspace has a unique identifier that is used to reference the workspace in APIs, integrations, and platform resources.
+
+**Default Restrictions:**
+- Must be alphanumeric with hyphens allowed (but not leading, trailing, or consecutive hyphens)
+- Maximum length of 16 characters
+- Cannot be changed after workspace creation
+
+These default restrictions can be configured differently upon request to accommodate your organization's needs.
+The restrictions exist to ensure the combined `${workspaceIdentifier}.${projectIdentifier}` fits within cloud platform constraints (e.g., AWS account aliases: 64 chars, Kubernetes namespaces: 63 chars).
+
 ## Related Resources
 
 ### Concepts
diff --git a/docs/guides/core/how-to-manage-a-project.md b/docs/guides/core/how-to-manage-a-project.md
index fbcf0b529..9d7b4bb85 100644
--- a/docs/guides/core/how-to-manage-a-project.md
+++ b/docs/guides/core/how-to-manage-a-project.md
@@ -21,7 +21,7 @@ This guide explains how to manage projects in meshStack, including user access,
 **Step by Step Guide:**
 
 1. Start the wizard by selecting "Create Project" in the project tab inside the workspace manager.
-2. Fill in the required details such as name, ID, and tag information.
+2. Fill in the required details such as name, [identifier](../../concepts/project.md#project-names-and-identifiers), and tag information.
 3. Review the project details and confirm creation.
 
 ### Creating a Project as an Administrator
diff --git a/docs/guides/core/how-to-manage-a-workspace.md b/docs/guides/core/how-to-manage-a-workspace.md
index 863993fae..51c162a37 100644
--- a/docs/guides/core/how-to-manage-a-workspace.md
+++ b/docs/guides/core/how-to-manage-a-workspace.md
@@ -19,7 +19,7 @@ Here are short guides on how to handle the most common tasks in a workspace.
 **Step by Step Guide:**
 
 1. Start the wizard by selecting "Create Workspace" in the workspace drop-down in the top navigation bar.
-2. Fill in the required details such as name, ID, and tag information.
+2. Fill in the required details such as name, [identifier](../../concepts/workspace.md#workspace-identifiers) and tag information.
 3. Onboard the initial team members.
 4. Review the workspace details and confirm creation.
 
@@ -33,7 +33,7 @@ Here are short guides on how to handle the most common tasks in a workspace.
 
 1. Navigate to the admin area and select "Workspaces."
 2. Click on "Create Workspace."
-3. Fill in the required details such as name, ID, and tag information.
+3. Fill in the required details such as name, [identifier](../../concepts/workspace.md#workspace-identifiers) and tag information.
 4. Assign initial users and roles.
 5. Review the workspace details and confirm creation.